Oakham Town Council Meeting Agenda Wednesday 14th December 2016

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Oakham Town Council

Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH

Telephone: 01572 723627

e-mail: enquiries@oakhamtowncouncil.gov.uk

THE MEETING OF OAKHAM TOWN COUNCIL

WEDNESDAY 14^TH DECEMBER 2016 AT 7.00PM, 

AT THE OFFICES OF OAKHAM TOWN COUNCIL, VICTORIA HALL,

39 HIGH STREET, OAKHAM

Members of the public attending this meeting are advised that it will be

filmed and recorded, or photographed

AGENDA

1. APOLOGIES - Standing Order 1(u)

(i) To receive apologies for absence

(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST

Members are asked to declare, if required:

(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda

(ii) Any other interest they may have in respect to items on the agenda

Members are also reminded to inform the Clerk of any changes in their Register of Members’ Interests

3. MINUTES (Appendix A)

(i) To confirm the minutes of the meeting held on Wednesday 9^th November 2016

(ii) For information only – to receive a report with actions taken at the last meeting

4. MEMBER’S REPORTS

To receive reports from Members

(Members intending to report should inform the Clerk prior to the meeting)

5. CLERK’S REPORT – For information only

To receive a report from the Clerk

6. DEPUTATIONS BY THE PUBLIC

Members of the Public are invited to address the meeting in accordance with procedures laid down in Standing Orders 1(d) – 1(i)

7. WORKING GROUPS AND STEERING GROUPS STRATEGY ASSURANCE (Appendix B)

To receive written reports from Working Groups and Steering Groups and to make any decisions as appropriate:

1. Neighbourhood Plan Steering Group
2. Cemetery
3. Finance

8. CO-OPTION

(i) To agree on the procedures for co-opting any new members to the Council

(ii) To decide whether to co-opt new members to the Council for the Oakham South West Wards and Oakham South East Ward

9. STATEMENT OF ACCOUNTS (Appendix C)

To decide whether to approve the Statement of Accounts – November 2016

10. INTERNAL AUDIT (Appendix D)

Members will be asked to note the Council’s Internal Auditor report

11. BUDGET 2017 – 2018 (Appendix E)

To discuss the Council’s budget and to make any appropriate decisions

12. GREEN FLAG (Appendix F)

To consider the report relating to the Green Flag status awarded to Cutts Close and to make any decisions or recommendations as appropriate

13. NEIGHBOURHOOD PLAN DEVELOPMENT – COMMUNITY SURVEY (Appendix G)

Consider recommendations and to make any decisions as appropriate

14. REMITTANCE OF £62,500.00 FROM RCC (Appendix H)

Consider recommendations and to make any decisions as appropriate

15. CiLCA TRAINING (Appendix I)

To decide whether to authorise the training for the Deputy Clerk

16. JOB ADVERT (Appendix J)

To decide whether to authorise the expenditure

17. OUTSOURING PAYROLL (Appendix K)

(i) To decide to outsource Payroll

(ii) To decide whether to authorise the expenditure

18. PLANNING COMMITTEE

To appoint a new member to the Planning Committee

19. REPRESENTATION ON OTHER ORGANISATIONS

To agree on which member should be its appointed representative to:

1. Neighbourhood Plan Steering Group
2. Rutland Access Group

Malcolm Plumb

(Locum) Clerk to the Council

8^th December 2016