Oakham Town Council Meeting Agenda 8th November 2017

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk

TO: ALL MEMBERS OF THE TOWN COUNCIL
IN ACCORDANCE WITH THE REQUIREMENTS OF THE LOCAL GOVERNMENT ACT 1972
YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF OAKHAM TOWN
COUNCIL, WEDNESDAY 8th NOVEMBER 2017 AT 7.00 PM, AT THE OFFICES OF OAKHAM
TOWN COUNCIL,VICTORIA HALL, 39 HIGH STREET, OAKHAM, RUTLAND LE15 6AH
Allison Greaves
Clerk to the Council
2nd November 2017

THE MEETING OF OAKHAM TOWN COUNCIL
WEDNESDAY 8TH NOVEMBER 2017 AT 7.00PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM

Members of the public attending this meeting are advised that it will be
filmed and recorded, or photographed

AGENDA
1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of Members’
Interests

3. MINUTES (Appendix A)
To confirm the minutes of the meeting held on Wednesday 11th October 2017

4. CHAIRMAN AND MEMBER’S REPORTS (Appendix B)
To receive a report from the Chairman on functions attended and to receive reports from
Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)

Appendix B
Item 4

Chairman’s report for November 2017 Council meeting
9 October

The Vice Chairman and I attended an LRALC financial training course. This
provided us with assurance that our finances are being dealt with correctly
and with due diligence. We were provided with a good overview of relevant
legislation and guidance together with key activities including audit, VAT
requirements and the Annual Return.

10 October
I attended a British Legion Remembrance day briefing.

27 October

I attended the Justice Service for Rutland at All Saint’s Church, Oakham, the
Court of Law held within the castle and the following lunch as a guest of the
High Sherriff of Rutland. This provided a good opportunity to network.



5. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 9
(Members note that 72 hours’ notice is now required)

6. CLERK’S REPORT – For information only
To receive a report from the Clerk

7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid
down in Standing Orders 1(d) – 1(i)

8. WORKING GROUPS AND STEERING GROUPS STRATEGY (Appendix Ci, Cii)
To receive written and a verbal report from Working Groups and Steering Groups and to make
any decisions as appropriate:
(i) Neighbourhood Plan Steering Group

Copy of Appendix C i - Item 8 - NPSG Action plan   No changes since last
month

(ii) Promotion and Publicity Working Group

Copy of Appendix C ii - Item 8 - PP Action Plan


9. STATEMENT OF ACCOUNTS (Appendices Di, Dii)


(i) To decide whether to approve the Statement of Accounts to 31st October 2017


(ii) Members to consider the financial budget to 31st October 2017

Appendix Di,ii - Item 9 - Financial Budget October 2017


10. CONSTITUTION OF WORKING GROUPS (Appendix E)
To receive a report and to make any decisions as appropriate

TC06117 - Appendix E -Item 10 - Constitution of Working Groups


11. OCC BUILDING (Appendix F to follow)
To consider a request for additional internal building alterations and to make any decisions as
appropriate

12. PARKING REVIEW- SCHEME PROPOSAL FORM (Appendix Gi, Gii, Giii)
 Consider or otherwise a proposal from residents to the yellow line element only on Park Lane

Appendix Gi,ii,iii - Item 12 - Parking Review

13. TO REPAIR AND WIDEN A PATH IN CUTTS CLOSE (Appendix Hi, Hii)
(i) To award the contract to Martin Cowman Ltd
(ii) To approve expenditure of up £60,000
(iii) To make any decisions as appropriate

Only one Quote!

TC06217 - Appendix Hi - Item 13 - Cutts Close

Appendix Hii - Item 13 - Quotation

14. CONCILLATION REGARDING A COUNCILLOR AND COUNCIL (Appendix I)
(i) To consider a report and to make any decisions as appropriate
(ii) To approve expenditure



15. BUDGET 2018 – 2019
Working Groups to provide detailed requests for inclusion in draft budget

16. EXEMPT ITEM
To decide whether to exclude the Press and Public under Section 1 of the Public Bodies
(Admissions to Meetings) Act 1960, as amended, during consideration of Item 17 on the
Agenda as it concerns confidential matters

 17. STAFFING COMMITTEE UPDATE (Appendix J to follow)
To receive a tabled report from the meeting of the Staffing Committee held on Friday 3rd
November 2017 and to make any decisions as appropriate