Oakham Rutland and Rutland News Martin Brookes

IN ACCORDANCE WITH THE REQUIREMENTS OF THE LOCAL GOVERNMENT ACT 1972 YOU ARE HEREBY SUMMONED TO ATTEND A PLANNING COMMITTEE MEETING, ON THURSDAY 25^TH MAY 2017 AT 11AM, AT THE OFFICES OF OAKHAM TOWN COUNCIL,VICTORIA HALL, 39 HIGH STREET, OAKHAM

Allison Greaves

Clerk to the Council

17^th May 2017

AGENDA

Members of the public attending this meeting are advised that it will be

filmed and recorded, or photographed

1. ELECTION OF CHAIRMAN

To elect a Chairman of the Committee

2. APOLOGIES – Standing Order 1(u)

(i) To receive apologies for absence

(ii) To decide whether to approve apologies for absence

3. DECLARATIONS OF INTEREST

Members are asked to declare, if required:

(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda

(ii) Any other interest they may have in respect to items on the agenda

4. ELECTION OF VICE CHAIRMAN

To elect a Vice Chairman of the Committee

5. MINUTES (Appendix A)

To confirm the minutes of the meeting of the Planning Committee held on Tuesday 18^th April 2017

6. DEPUTATIONS BY THE PUBLIC

Members of the Public are invited to address the meeting in accordance with procedures laid down in Standing Order 1(d) – 1(i)

7. PARKING CHANGES REVIEW (Appendix B)

To consider a letter received from a resident in Dean’s Street and to make any decisions as appropriate

8. PLANNING APPLICATIONS

To consider the following applications received to date and to make recommendations comments and observations thereon to Rutland County Council

2017/0348/FUL Mr & Mrs Smith

Two storey side and rear extension

84 Burley Road

2017/0352/FUL Rutland and District Schools’ Federation

Erection of a conservatory type structure for use as dining space

Catmose College, Huntsman Drive

2017/0391/FUL Mrs A Clarke

2 pitched roof dormer windows to front of property

64 Stamford Road

2017/0389/FUL Mr D Lane

Replacement of existing concrete sectional garage with new larger concrete sectional garage and workshop

11 Queens Road

2017/0390/FUL Mrs L Cooper

Rebuild part of existing flat roof extension (currently single glazed and of plastic and wood construction – rebuild in brick) raising the roof height to match the existing extension

41 Brooke Road

2017/0359/FUL Mr & Mrs Fawcett

Conservatory extension

3 Normanton Drive

2017/0368/FUL Ms L Butterfill

Single storey rear extension

26 Plover Close

2017/0337/FUL Mr & Mrs C Parish

Canopy over front. Two storey side extension (part first floor over garage). Single storey rear extension. Single storey front infill extension and erection of boundary fence

5 Chiltern Close

2017/0194/LBA RJ Investments

External restoration and repair works. Removal of internal modern stud wall

Oakham School Bursary, Choir Close, 3 Church Passage

Oakham Town Council Extraordinary Meeting of the Council 24th May 2017 Agenda

Oakham Town Council

Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH

Telephone: 01572 723627

e-mail: enquiries@oakhamtowncouncil.gov.uk

TO: ALL MEMBERS OF THE TOWN COUNCIL

IN ACCORDANCE WITH THE REQUIREMENTS OF THE LOCAL GOVERNMENT ACT 1972 YOU ARE HEREBY SUMMONED TO ATTEND AN EXTRAORDINARY MEETING OF OAKHAM TOWN COUNCIL, WEDNESDAY 24^TH MAY 2017 AT 7.00 PM, AT THE OFFICES OF OAKHAM TOWN COUNCIL,VICTORIA HALL, 39 HIGH STREET, OAKHAM

Cllr Michael Haley

Chairman

17^th May 2017

AN EXTRAORDINARY MEETING OF

OAKHAM TOWN COUNCIL

WEDNESDAY 24^THMAY 2017 AT 7.00 PM

AT THE OFFICES OF OAKHAM TOWN COUNCIL,

VICTORIA HALL, 39 HIGH STREET, OAKHAM

Members of the public attending this meeting are advised that it will be

filmed and recorded, or photographed

AGENDA

1. APOLOGIES - Standing Order 1(u)

(i) To receive apologies for absence

(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST

Members are asked to declare, if required:

(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda

(ii) Any other interest they may have in respect to items on the agenda

Members are also reminded to inform the Clerk of any changes in their Register of Members’ Interests

3. DEPUTATIONS BY THE PUBLIC

Members of the Public are invited to address the meeting in accordance with procedures laid down in Standing Orders 1(d) – 1(i)

4. ANNUAL GOVERNANCE STATEMENT (Appendix A)

To approve the Annual Governance Statement (Section 1 of the Annual Return) for 2016 – 2017

5. ANNUAL STATEMENT OF ACCOUNTS

To approve the Annual Statement of Accounts for 2016 – 2017

6. ANNUAL RETURN

To approve Section 2 of the Annual Return for 2016 – 2017

Oakham Neighbourhood Plan Oakham Town Council

Cllr Michael Haley told the council around 33% of
residents have completed the survey.

I am not sure if that takes into consideration all the
surveys not used or delivered all paid for buy the
tax payers of Oakham

Thursday, May 18, 2017

Rutland Cider and Sausage Festival The Grainstore Brewery Oakham 2017

7th Annual Rutland Cider and Sausage Festival

THE GRAINSTORE BREWERY, OAKHAM
FRIDAY 26TH MAY- MONDAY 29TH MAY
FREE ENTRY ALL WEEKEND

Married with a great Barbecue and live music throughout the Cider and Sausage festival, the atmosphere changes depending upon the time of day from relaxed and chilled during the day to vibrant and fun each evening as the party goers join in. There is always something for everyone.

Annually during the May Bank Holiday we go a wee bit ‘Wurzel’ and host our Cider and Sausage Festival. Featuring 40 real ciders straight from the barrel and locally crafted sausages including our own Pork and Ale, this is another lively Festival full of great music.

Opening Times:
Friday, Saturday and Sunday 11am – 1.30am
Monday 11am – Midnight

Breakfast Served:

Saturday, Sunday and Monday from 9am to 11am

Band Line Up for 2017:

Friday 26th, 8.30pm – Soul Slider
Saturday 27th, 2.00pm – Blue Skin Blake, 5.00pm – Pembroke Tenneson, 8.30pm – Mid Soul Sensation
Sunday 28th, 2.00pm – Union Avenue, 5.00pm – Hazardville, 8.30pm – Real Monsters

Oakham Town Council 2017 - 2016 Accounts Objections

Dear Oakham Town Council

I am obliged to notify you of my following objections which I am raising with the external auditor.

1. The 2016 - 2017 internal audit report is incorrect, the last page of comments from the internal auditor
is the same as 2015 -2016 and dated 10th June 2016

The report although it appears to be signed by the external auditor is it is not dated.

2. I will be objecting to the two electronic payments made totally £18,000
When I asked to inspect the accounts the council refused by right denying me my
right as an elector, The Clerk has ticked box 4 on the return saying those rights were given.
Eventually I was provided with a bank statement to show the transactions with the
recipients name crossed out. I obtained copies of all the exempt minutes of meeting
Cllr Adam Lowe unlawfully excluded* me from and I can find no minute were the council
gives the its authority for this sum to be paid. The council is required by law to separately
approve all payments over £5000 and there is no evidence of this being done the
minutes simply state the council will pay the former clerk the sum of money he wants.

3. I will be object to the £1000 paid in a lump sum to the Chairman Cllr Adam Lowe
are own regulations state this money should be paid monthly upon the office receiving
receipts.

4. I will also be objecting to the money paid to replace the bandstand railing as this
was not approved by full council.
I accept the initial work to make the bandstand safe falls within the authority
of the Clerks powers. Replacement of the Railing many months later did not
fall within that.

5. I will also be objecting to Cllr Michael Haley's agreement to right of a substantial
debt from a former tenant, when the council own solicitor wrote mediation is part of the
process we have to go through and the former tenant had no case not to pay the
full debt due.

I will be asking the auditor to look into the allegation made by former councillors
that there is a slush fund most members do not know about.

I request this email is attached to the minutes of the extraordinary meeting
of the council Wednesday 24th May 2017 as part of my objection to
the accounts, annual governance statement and the annual return.

From

Cllr Martin Brookes OSE

*Unlawfully excluded a recent conduct investigation found that I had not breach the
code of conduct when Cllr Adam Lowe excluded me.

The same applies when former Cllr Alf Dewis did the same when I tried to raise
questions about end of year accounts which he was eventually found to have
acted unlawfully.

I hope at the next meeting Cllr Michael Haley is going to permit me to speak
without interruption and without the constant threat of unlawful exclusion
from meetings.

Oakham Town Council Internal Audit 2016 - 2017

Dear Clerk

I have checked the last internal audit report for 2015 - 2016 and the final comments from the internal auditors
2016 - 2017 are the same. Please can you explain this.

From

Martin Brookes

Dear Clerk,

Why have we been provided with an internal audit report for next weeks extra meeting, Titled Year ending 31 March 2017

Signed and dated 15th June 2016.

The last page of the report thanks the former Clerk Richard White for his help
and Cllr Michael Elliot who resigned in August 2015

The internal audit report states the temporary clerks invoices are approved by council I have never
seen an invoice.

From

Martin Brookes

Oakham Town Council Still Think Laws Don't apply to them and employ a self employed Clerk Malcolm Plumb

Oakham Town Council Still Think Laws Don't apply to them and employ a self employed Clerk Malcolm Plumb

The law is very clear and the council continues to ignore it.

The council first broke the law when it employed self employed administrator
Tracy Haliday. When I raised that issue The then Chairman Cllr Adam Lowe said
it would be sorted.

This week we have been given a copy of the internal audit report which states
are temp clerk is self employed.

The council has been mislead by the then chairman Adam Lowe.

We have always been told we were employing the clerk.

I have written to the council and will raise my concern at next weeks special
meeting.

Dear Clerk,

I have read the internal audit report and I am shocked to read the Locum Clerk is self employed.

The council is fully aware that it is unlawful for us to employ self employed Clerks or staff.

I thought it was only the temp admin was self employed and The then Chairman Adam Lowe
said it was being sorted.

It has been unlawful for any clerk to be self employed since 2011

New guidance says self-employment cannot be considered

Parish clerks will no longer be considered by HMRC to be self-employed and must be subject to PAYE. Guidance in Employment Income Manual EIM67320 had stated it was acceptable practice to treat payments received from the parish council as self-employed income
The Revenue says its view was based on the premise that payments to clerks fell below the PAYE tax threshold – but the department is now aware that many individuals’ earnings are above the thresholds of PAYE and National Insurance (NI) contributions.
New guidance has been issued on the tax treatment of parish clerks. It states that as a parish clerk is an office holder, income arising from the position is subject to PAYE, meaning a clerk
• can never be considered self-employed for tax or NI purposes
• must not be paid gross; and
• must be taxed under PAYE.
Parish councils must register as an employer with the taxman and operate PAYE on the income earned by clerks. The new guidance adds that ‘any previous agreements with HMRC or the former Inland Revenue under which the clerk was paid gross or was treated as self-employed are void, as are any “inherited arrangements” under which a clerk’s income is not subjected to PAYE’.
To ensure a correct tax code is issued, HMRC must be advised – usually via form P46 – if a clerk has other income.
The department says it will carry out checks to ascertain whether councils are operating PAYE on clerks. They will be undertaken in the tax year starting 6 April 2011.
The guidance in EIM67320 has been removed and should no longer be followed.

From

Martin Brookes