Oakham Town Council Next Meeting Agenda Wednesday 11th April 2012

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627 Fax: 01572 759395
e-mail: enquiries@oakhamtowncouncil.gov.uk

A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 11TH APRIL 2012 AT 7.30PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM

AGENDA

1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST
Members are asked to declare any interest they may have in respect to items on the
agenda

3. MINUTES
To confirm the minutes of
(i) The meeting of Oakham Town Council held on Wednesday 14th March 2012
(Appendix A)
(ii) The extra meeting of Oakham Town Council held on Tuesday 3rd April 2012
(Appendix A(i))

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)

5. ITEMS OUTSTANDING FROM PREVIOUS MEETINGS
To consider items outstanding from previous meetings

6. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)

7. REGISTER OF MEMBER’S INTERESTS
Members are asked to inform the Clerk of any changes in their Register of Member’s
Interests.

8. CLERK’S REPORT – For information only
To receive a report from the Clerk

9. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)

As it has become all most impossible to make public deputations at Council meetings I wish to make the following deputation in writing:

The meeting of 11th April 2012
10. GRANT APPLICATIONS
To consider and decide on the awarding of grants to the following organisations:
(i) Oakham Festival

Last year I was one of the Councillors who objected to the continued funding of the Oakham Festival.

We were told the money given by OTC would be used to sponsor a event.

The money we are told was used to fund a Saturday and Sunday morning rehearsal at the castle.

A street market in Gaol Street with terrible entertainment.

A was group set up in a pub days before performed for no fee.

And in their own words Two boys were ordered out of bed to also perform for free that Saturday morning.

After the event I wrote to all Councillor asking where the money was spent.

Cllr Haworth replied accusing me of being slanderous.

Cllr Haworth at a recent Council meeting described Last years Festival as rubbish.

When I first moved to Oakham the Festival was great and I have many photographs to prove it was
unfortunately it is my view the organisers have expanded to much, this lead to much time and effort
being put into the Four Winds Festival at Rutland Water which provided no benefit to residents or
traders of Oakham. along with Uppingham if they just concentrated on Oakham maybe it could return
to the good old days.

Oakham School withdrew there large amount of funding for a reason?

Councillors may have noticed that Oakham School is running it own Oakham Festival this year.

When I was a Councillor I asked for event sponsorship and suggested the evening picnic event at Oakham
Castle could be sponsored for the people of Oakham.

I would like to suggest Oakham Town Council asks the Festival Committee how much it takes on the
gate for this event and that amount which is  a lot less than £2000. if this gate amount is granted and the admission charge should then be dropped as many families can not afford the £10 ticket and don't attend.

I know this might upset the elite who can afford to sit with there M&S picnic hampers, but surely the Festival was
original started for all the people of Oakham and I think the performers might enjoy a crowd and it would bring more customers to the bar giving less free time for committee members to down free drinks whilst working the bar which is actually breaking licensing laws.

And grants are required to be awarded for the sole benefit of all the people of the Parish.


10. GRANT APPLICATIONS
To consider and decide on the awarding of grants to the following organisations:
(i) Oakham Festival (Appendix B(i))
(ii) Oakham in Bloom (Appendix B(ii))
(iii) Knight School (Appendix B(iii))
(iv) Rutland Citizens’ Advice Bureau (Appendix B(iv))
(v) The Opportunity Chalet (Appendix B(v))

11. FLORAL DISPLAY AND WATERING CONTRACTS
To authorise the signing of contracts with Greetham Garden Centre Ltd for:
(i) Supply of floral displays (Appendix C)
(ii) Watering of floral displays (Appendix C(i))

12. REVIEW OF FINANCIAL REGULATIONS (Appendix D)
To review the Council’s Financial Regulations and to decide whether to agree to
changes to the Regulations as proposed by the Policies and Procedures Working
Group

13. ASSET REGISTER (Appendix E)
To approve the Council’s Asset Register for the Financial Year 2012 - 2013

14. PORTAS REVIEW (Cllr Alf Dewis)
To resolve to support the Oakham Town Partnership in their submission under the
Portas Review

15. INTERNAL AUDITOR (Appendix F)
To agree on the process by which an Internal Auditor shall be appointed at the Annual
Meeting of the Council

16. INVESTMENT AND INVESTMENT STRATEGY
To consider the following reports and to make decisions as appropriate
(i) Amended Investment Strategy (Appendix G)
(ii) Investments from April 2012 (Appendix G(i))

17. ANNUAL TOWN MEETING
To agree on a date for the Annual Town Meeting

18. SCHEDULE OF PAYMENTS (Appendix H)
To decide whether to approve the Schedule of Payments for the period
1st March 2012 – 31st March 2012

19. STATEMENT OF ACCOUNTS (Appendix I)
To note the Statement of Accounts to March 31st 2012

Richard White
Clerk to the Council
4th April 2012