Oakham Town Council Agenda 8th August 2012 Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH

Telephone: 01572 723627 Fax: 01572 759395

e-mail: enquiries@oakhamtowncouncil.gov.uk

A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 8TH AUGUST 2012 AT 7.30PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM

AGENDA

1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST
Members are asked to declare any interest they may have in respect to items on the
agenda

3. MINUTES (Appendix A)
To confirm the minutes of the Meeting of Oakham Town Council held on Wednesday
11th July 2012

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)

5. ITEMS OUTSTANDING FROM PREVIOUS MEETINGS
To consider items outstanding from previous meetings

6. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)

7. REGISTER OF MEMBER’S INTERESTS
Members are asked to inform the Clerk of any changes in their Register of Member’s
Interests.

8. CLERK’S REPORT – For information only
To receive a report from the Clerk

9. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)
10. CODE OF CONDUCT (Appendix B)
To resolve to adopt a new Code of Conduct under the provisions of the Localism Act
2011

11. AUDIT PLAN (Appendix C)
To approve the Council’s Audit Plan for 2012 - 2013

12. CAROL CONCERT 2012 – Cllr Alf Dewis
To receive a verbal report from the Chairman

13. CHRISTMAS LIGHTS 2012 – 2015 (Appendix D )
To consider quotations received and to award the contract for the provision of
Oakham’s Christmas displays for the period 2012 – 2015

14. GROUNDS MAINTENANCE CONTRACT (Appendix E)
To consider a report and recommendations and to make appropriate decisions relating
to Oakham Town Council’s future Grounds Maintenance Contract

15. SCHEME OF DELEGATION (Appendix F)
To agree on a suitable scheme of delegation for the period August 9th 2012 –
September 5th 2012.
(i) Normal business
(ii) Planning Applications

16. RUTLAND HOUSE COMMUNITY TRUST LTD. RENT (Appendix G)
To agree on annual rent for:
(i) The period 2012 – 2017 for the land on which the Willowbrook facility is
situated

(ii) The amenity land adjacent to the facility for 2012 – 2013

17. TOURISM AND PROMOTIONS WORKING GROUP (Appendix H)
To receive a report with recommendations from the Group and to make decisions as
appropriate

18. SCHEDULE OF PAYMENTS (Appendix I)
To decide whether to approve the Schedule of Payments for the period
30th June 2012 – 31st July 2012

19. STATEMENT OF ACCOUNTS (Appendix J)
To decide whether to approve the Statement of Accounts to 31st July 2012

Richard White
Clerk to the Council
2nd August 2012