Oakham Town Council Agenda Wednesday 12th April 2017

Oakham Town Council

Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH

Telephone: 01572 723627

e-mail: enquiries@oakhamtowncouncil.gov.uk

TO: ALL MEMBERS OF THE TOWN COUNCIL

IN ACCORDANCE WITH THE REQUIREMENTS OF THE LOCAL GOVERNMENT ACT 1972 YOU ARE HEREBY SUMMONDED TO ATTEND A MEETING OF OAKHAM TOWN COUNCIL, WEDNESDAY 12^TH APRIL 2017 AT 7.00 PM, AT THE OFFICES OF OAKHAM TOWN COUNCIL,VICTORIA HALL, 39 HIGH STREET, OAKHAM

Malcolm Plumb

Acting Clerk to the Council

4^th April 2017

Members of the public attending this meeting are advised that it will be

filmed and recorded, or photographed

AGENDA

1. APOLOGIES - Standing Order 1(u)

(i) To receive apologies for absence

(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST

Members are asked to declare, if required:

(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda

(ii) Any other interest they may have in respect to items on the agenda

Members are also reminded to inform the Clerk of any changes in their Register of Members’ Interests

3. MINUTES (Appendix A)

To confirm the minutes of the meeting of Oakham Town Council held on Wednesday 8^th March 2017

4. CHAIRMAN AND MEMBER’S REPORTS

To receive a report from the Chairman on functions attended and to receive reports from Members who have attended meetings on behalf of Oakham Town Council

(Members intending to report should inform the Clerk prior to the meeting)

5. CLERK’S REPORT – For information only

To receive a report from the Clerk

6. DEPUTATIONS BY THE PUBLIC

Members of the Public are invited to address the meeting in accordance with procedures laid down in Standing Orders 1(d) – 1(i)

7. WORKING GROUPS AND STEERING GROUPS STRATEGY ASSURANCE (Appendix Bi – iv)

To receive written reports from Working Groups and Steering Groups and to make any decisions as appropriate:

1. Neighbourhood Plan Steering Group

2. Finance Working Group
3. Promotions and Publicity Working Group
4. OCC Working Group

8. CODE OF CONDUCT (Appendix C)

To consider a report and to make any decisions as appropriate

9. COUNCIL PROTOCOL (Appendix (Di - viii) – Already distributed

To consider revised documents, agree on any changes and to adopt the protocol

1. Drug and Alcohol Abuse
2. Managing Stress in the Workplace
3. Capability Procedure
4. Sickness Absence Policy (including guidance for managers)
5. Councillor / Officer Relationships
6. Equal Opportunities
7. Data Protection
8. Staff Appraisal Procedure

10. REQUEST TO USE CUTTS CLOSE (Appendix E)

To consider a request and grant permission for Pinders Circus to use Cutts Close from Thursday 8^th March 2018 - Sunday 11^th March 2018

(Members are asked to note that this is for 4 days and therefore the rent charge will be £460 if the request is approved)

11. ICE CREAM VENDOR IN CUTTS CLOSE

To decide whether the Council is willing to permit an Ice Cream vendor (Mr Whippy Soft Ice Cream) to be parked in Cutts Close on a Sunday from 18^th June 2017 – Sunday 20^th August 2017

(Members are asked to note that this is for 10 days and therefore the rent charge will be £250 if the request is approved)

12. COUNCIL VACANCIES (Appendix F)

(i) To decide whether to co-opt a new member to the Council for the Oakham South East Ward

(ii) To agree on the procedures for co-opting any new members to the Council

13. STATEMENT OF ACCOUNTS (Appendix G)

To decide whether to approve the Statement of Accounts – March 2017

14. RULES OF DEBATE (Appendix H)

To consider a report and to make any decisions as appropriate

15. ADVERT FOR TOWN MEETING (Appendix I)

To consider a report and to make any decisions as appropriate

16. ADDITIONAL BINS AT GRAMPIAN WAY (Appendix J)

To consider a report and to make any decisions as appropriate

17. LETTER RECEIVED FROM OAKHAM TOWN PARTNERSHIP (Appendix K)

To consider a letter received from Oakham Town Partnership and to make any decisions as appropriate

18. OAKHAM TOWN PARTNERSHIP (Appendix L)

To authorise a payment of £1000 for the sponsorship fee for the Oakham Late Night Shopping event

19. REVISION OF FINANCE REGULATIONS (Appendix M)

To consider a report from the Financial Procedures Working Group and to decide whether to approve the recommendations contained in the report

20. THE HIGH SHERIFF’S HUE AND CRY EVENT (Appendix N)

To consider a report and to make any decisions as appropriate

21. EXEMPT ITEM

To decide whether to exclude the Press and Public under Section 1 of the Public Bodies (Admissions to Meetings) Act 1960, as amended, during consideration of Item 22 on the agenda as it concern confidential matters

22. STAFFING COMMITTEE RECOMMENDATIONS (Appendix O)

To consider recommendations from the meeting of the Staffing Committee held on 3^rd April

2017 and to make any decisions as appropriate relating to those recommendations