Oakham Town Council The Annual Meeting Agenda 10th May 2017

Oakham Town Council

Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH

Telephone: 01572 723627

e-mail: enquiries@oakhamtowncouncil.gov.uk

TO: ALL MEMBERS OF THE TOWN COUNCIL

IN ACCORDANCE WITH THE REQUIREMENTS OF THE LOCAL GOVERNMENT ACT 1972 YOU ARE HEREBY SUMMONED TO ATTEND THE ANNUAL MEETING OF OAKHAM TOWN COUNCIL, WEDNESDAY 10^TH MAY 2017 AT 7.00 PM, AT THE OFFICES OF OAKHAM TOWN COUNCIL,VICTORIA HALL, 39 HIGH STREET, OAKHAM

Allison Greaves

Clerk to the Council

3^rd May 2017

THE ANNUAL MEETING OF

OAKHAM TOWN COUNCIL

WEDNESDAY 10^TH MAY 2017 AT 7.00PM

AT THE OFFICES OF OAKHAM TOWN COUNCIL,

VICTORIA HALL, 39 HIGH STREET, OAKHAM

Members of the public attending this meeting are advised that it will be

filmed and recorded, or photographed

AGENDA

1. ELECTION OF CHAIRMAN

To elect a Chairman of the Council, who shall also be the Mayor of Oakham, for the forthcoming municipal year

2. DECLARATION OF ACCEPTANCE OF OFFICE

To receive the Declaration of Acceptance of Office for the Chairman

3. APOLOGIES - Standing Order 1(u)

(i) To receive apologies for absence

(ii) To decide whether to approve absences

4. COUNCILLOR’S QUESTIONS

To answer questions previously notified to the Clerk under Standing Order 9

(Members note that 72 hours’ notice is now required)

5. DECLARATIONS OF INTEREST

Members are asked to declare, if required:

(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda

(ii) Any other interest they may have in respect to items on the agenda

Members are also reminded to inform the Clerk of any changes in their Register of Members’ Interests

6. ELECTION OF VICE CHAIRMAN

To elect a Vice Chairman of the Council, who shall also be the Deputy Mayor of Oakham, for the forthcoming municipal year

7. MINUTES (Appendix A)

To confirm the minutes of the meeting of Oakham Town Council held on Wednesday 12^th April 2017

8. MEMBER’S REPORTS

To receive reports from Members

(Members intending to report should inform the Clerk prior to the meeting)

9. CLERK’S REPORT – For information only

To receive a report from the Clerk

10. DEPUTATIONS BY THE PUBLIC

Members of the Public are invited to address the meeting in accordance with procedures laid down in Standing Orders 1(d) – 1(i)

11. WORKING GROUPS AND STEERING GROUPS STRATEGY ASSURANCE (Appendix Bi – iv)

To receive written reports from Working Groups and Steering Groups and to make any decisions as appropriate:

1. Neighbourhood Plan Steering Group

2. Finance Working Group
3. Promotions and Publicity Working Group
4. OCC Working Group

12. FINANCIAL RESERVES POLICY (Appendix C)

To consider, agree on any changes and to approve the policy

13. BUSINESS PLAN FOR OCC BUILDING (Appendix D)

To consider a report and to make any decisions as appropriate

14. APPOINTMENT OF STANDING COMMITTEES (Appendix E)

(i) To appoint standing committees for 2017 – 2018

(ii) To appoint members to such committees

(iii) To agree the duly appointed committees terms of reference

15. TREE WARDEN

To appoint a Tree Warden for Oakham

16. APPOINTMENT OF WORKING GROUPS (Appendix F)

To decide whether to re-appoint the Working Groups and to appoint members to them

17. REPRESENTATION ON OTHER ORGANISATIONS (Appendix G)

To review the representation on, or work with, other organisations and to make any appropriate decisions

18. SCHEDULE OF MEETINGS (Appendix H)

To approve the Schedule of Meetings for the 2017 – 2018 municipal year

19. APPOINTMENT OF INTERNAL AUDITOR (Appendix I)

To appoint an Internal Auditor for the 2017 – 2018 Financial Year

20. BANK SIGNATORIES (Appendix J)

To authorise signatories to the following accounts:

(i) The Council’s Current Account

(ii) The Mayor’s Charity Account

(iii) Cambridge Building Society 90 Day Notice Account

21. STATEMENT OF ACCOUNTS (Appendix K)

To decide whether to approve the Statement of Accounts – April 2017

22. REQUEST TO USE CUTTS CLOSE

To consider a request and grant permission for Tesco to use Cutts Close for the Sunday 25^th June 2017, for an Armed Forces Day event

23. RUTLAND CONCERT BAND (Appendix L)

1. To consider a request for financial support for Proms in the Park 2017

and to make any decisions as appropriate

24. EXEMPT ITEM

To decide whether to exclude the Press and Public under Section 1 of the Public Bodies (Admissions to Meetings) Act 1960, as amended, during consideration of Item 25 on the agenda as it concerns confidential matters

25. STAFFING COMMITTEE RECOMMENDATIONS (Appendix M)

To consider recommendations from the meeting of the Staffing Committee held on 24^th April 2017 and to make any decisions as appropriate relating to those recommendations