Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk
TO: ALL MEMBERS OF THE TOWN COUNCIL
IN ACCORDANCE WITH THE REQUIREMENTS OF THE LOCAL
GOVERNMENT ACT 1972 YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF OAKHAM
TOWN COUNCIL, WEDNESDAY 14
th MARCH 2018 AT 7.00 PM, AT THE OFFICES OF THE TOWN
COUNCIL, VICTORIA HALL, 39 HIGH STREET, OAKHAM, RUTLAND LE15 6AH.
MEMBERS OF THE PRESS AND PUBLIC ARE CORDIALLY INVITED TO ATTEND
Allison Greaves
Clerk to the Council
28th February 2018 THE MEETING OF OAKHAM TOWN COUNCIL
WEDNESDAY 14
TH MARCH 2018 AT 7.00PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
Members of the public attending this meeting are advised that it will be
filmed and recorded, or photographed
AGENDA
1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences
2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of Members’
Interests
3. MINUTES (Appendices A i)
(i) To confirm the minutes of the meeting held on Wednesday 14
th February 2018
(ii) To confirm the minutes of the Extraordinary meeting held on Thursday 22nd February 2018
4. CHAIRMAN AND MEMBER’S REPORTS (Appendix B)
To receive reports from the Chairman and members who have attended meetings on behalf of
Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)
5. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 9
6. CLERK’S REPORT (Appendix C)
To receive a report from the Clerk
7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid
down in Standing Orders 1(d) – 1(i)
8. WORKING GROUPS AND STEERING GROUPS STRATEGY (Appendices D, i, ii to follow)
To receive written reports and to approve any expenditure from Working and Steering Groups
and to make any decisions as appropriate:
(i) Neighbourhood Plan Steering Group
(ii) Promotion and Publicity Working Group
(iii) Christmas Working Group
9. STATEMENT OF ACCOUNTS (Appendices E, i, ii)
(i) To decide whether to approve the Statement of Accounts to 28th February 2018
(ii) Members to consider the financial budget to 28th February 2018
(iii) To approve Clerks expenditure
10. RESIDENTS-ONLY PARKING ZONE (Appendix F)
Deferred Item: To consider a residents-only parking zone be implemented in Sculthorpe Close
and to confirm whether the Town Council are in support of the proposal
11. PARKING ON HACKAMORE WAY (OPPOSITE ALDI) Appendix G)
To consider a proposal from Rutland County Council
12. ADDITIONAL DISABLED PARKING SPACES IN OAKHAM (Appendix H)
To consider a proposal from Rutland Access Group:
(i) Are Council happy to support the proposal?
(ii) Would the Council be willing to make a financial contribution?
13. EVENTS SUPPORT (Appendices I i)
To consider a request and to make any decisions as appropriate
14. REVISION TO FINANCIAL REGULATIONS (Appendix J)
To consider an amendment to the Council’s Financial Regulation 4.1 and to decide whether to
agree to the amendment
15. AMENDMENT TO STANDING ORDERS (Appendix K)
To consider an amendment to the Council’s Standing Order 21 and to decide whether to agree to
the amendment
16. ALLOTMENTS LEASE (Appendix L)
To consider a request and to make any decisions as appropriate
17. ALLOTMENT RENT REVIEW (Appendix M)
To consider a request and to make any decisions as appropriate
18. REQUEST TO USE CUTTS CLOSE
To consider a request and grant permission for Hollands Fair to use Cutts Close from 1st May
until Monday 7th May 2018
19. CO-OPTION FOR THE OAKHAM NORTH EAST WARD VACANCY
To appoint members for the interview panel (minimum of four)
20. HEARING AID WORKING GROUP
To appoint members to the working group
21. BUS STOP ENHANCEMENTS (Appendix N)
To make any recommendations to Rutland County Council
22. EXEMPT ITEM
To decide whether to exclude the Press and Public under Section 1 of the Public Bodies
(Admissions to Meetings) Act 1960, as amended, during consideration of Item 23 on the Agenda
as they both concern confidential matters
23. REPORTS FROM THE STAFFING COMMITTEE (Appendices O i)
To receive recommendations from the Staffing Committee and to make any decisions as
appropriate
Agenda
Appendix A
Appendix Ai
Appendix B
Appendix C
Appendix D
Appendix E
Appendix Ei
Appendix E ii
Appendix F
Appendix G
Appendix H
Appendix Hi
Appendix I
Appendix I i
Appendix J
Appendix K
Appendix L
Appendix M
Appendix N
Appendix A
Appendix Ai
Appendix B
Appendix C
Appendix D
Appendix E
Appendix Ei
Appendix E ii
Appendix F
Appendix G
Appendix H
Appendix Hi
Appendix I
Appendix I i
Appendix J
Appendix K
Appendix L
Appendix M
Appendix N
