Oakham Town Council Recreation and Planning Committee Wednesday, 24th February 2021 @ 6:30 pm Agenda
Oakham Town Council
Rol House, Long Row, Oakham, Rutland, LE15 6NL
01572 723627
enquiries@oakhamtowncouncil.gov.uk
A meeting of the Recreation and Planning Committee will be held via Zoom on
Wednesday 24th February 2021 at 6.30pm.
The business to be transacted at the meeting is specified in the agenda set out below.
For members of the public who wish to attend the meeting, please click on the link below:
https://zoom.us/j/92831407978?pwd=SkdrK2hNdWdoL2gyd0cxRzFRWndxQT09
(Telephone dial in details are available and are included at the end of this agenda)
Clerk to the Council
18th February 2021
AGENDA
Members of the public attending this meeting are advised that it may be filmed and recorded.
1. ELECTION OF CHAIRMAN
To elect a Chairman of the Committee for the remainder of the 2020/21 municipal year
2. ELECTION OF VICE CHAIRMAN
To elect a Vice Chairman of the Committee for the remainder of the 2020/21 municipal year
3. APOLOGIES AND REASONS FOR ABSENCE
4. DECLARATION OF MEMBERS’ INTERESTS AND APPLICATIONS FOR DISPENSATION
Members are reminded to declare any interests which may arise on matters for discussion at
the meeting
5. MINUTES (Appendix A)
To confirm the minutes of the meeting held on Wednesday 26th February 2020
6. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid
down in Standing Orders 1(d) – 1(i)
7. TERMS OF REFERENCE (Appendix B)
To agree on the Committee’s Terms of Reference to be submitted to the Council for
approval
8. CUTTS CLOSE PARK (Appendix C)
To receive Report No. RP00121
9. CORRESPONDENCE RECEIVED (Appendix D)
To consider a request from a resident and to make any decisions as appropriate
10. TO CONSIDER CURRENT PLANNING APPLICATIONS AND MAKE ANY
RECOMMENDATIONS TO RUTLAND COUNTY COUNCIL
a) 2021/0065/FUL Mr and Mrs Dickinson
Single storey side extension and alterations to rear extension
13 Churchill Road
b) 2021/0080/PTA Kevin Perrett
T1 - Sweet Chestnut. Crown raise to 4m to reduce excessive shading to the front of the
house, which will allow more natural light penetration, reducing electricity consumption and
stop interference with Telephone cable passing through it's lower branches.
T3 - 2 Pine Trees. Remove dead wood overhanging the garden and garage to prevent any
future damage
8 Catmose Park Road
c) 2021/0078/LBA Mr and Mrs Hawkey
Proposed single storey rear extension. Alterations to existing rear elevation - replace hipped
roof with raised flat roof and roof lantern, replace existing sliding doors with window. Replace
2 no. first floor windows with double glazed units to rear. New Air Source Heat Pump to rear
of property
72 High Street
d) 2021/0091/FUL Muffy Developments Ltd
Application for a coffee shop with drive thru facility and ancillary works
Hawksmead Business Park
e) 2021/0096/PTA James Sanderson
T1- Oak - Remove 4 smaller secondary limbs instead of the work outlined in 2020/1290
f) 2020/1468/FUL Mr and Mrs Dear
Proposed two storey rear extension. Proposed pitched roof to garage to replace flat roof
7 Holyrood Close
1.
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Appendix A
DRAFT MINUTES OF THE RECREATION AND PLANNING COMMITTEE MEETING HELD ON
WEDNESDAY FEBRUARY 26TH 2020 AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39, HIGH STREET, OAKHAM
PRESENT:
Cllrs, Jean Denyer MBE, Adam Lowe, Zoe Neal, Sally-Anne Wadsworth, Paul Buxton, Joy Clough,
Paul Ainsley, Town Clerk
ABSENT: Cllrs David Romney, Mark Lomas, Nick Woodley
IN THE PUBLIC GALLERY: None
Proposed by Cllr Lowe, seconded by Cllr Denyer and unanimously resolved that due to letters of
resignation and absence, the Vice Chairman, Cllr Wadsworth would preside and call the meeting to
order
01/20 APOLOGIES
(i) Apologies were received from Cllrs Romney, Lomas and Woodley
(ii) Proposed by Cllr Lowe, seconded by Cllr Denyer and unanimously resolved to
approve the absence all due to prior commitments
02/20 DECLARATIONS OF INTEREST
None declared
03/20 MINUTES
Proposed by Cllr Clough, seconded by Cllr Buxton and resolved with 2 votes for and 5
abstentions to confirm and accept the minutes of the Recreation and Planning Committee
meeting held on Wednesday 11th September 2019
04/20 DEPUTATIONS BY THE PUBLIC
None
05/20 PLANNING APPLICATIONS
a) 2020/0111/FUL - 78 High Street - Change of use of the existing offices (B1) at the front
of the building to 1 no. 1 bedroom flat, 2 no. 2-bedroom flats and convert shop (A1) at
rear to 1 no. bedroom flat, 2 no. 2-bedroom flats and 1 no. 3-bedroom house (C3),
Recommend approval with the caveat that internal period fixtures to remain
Proposed by Cllr Wadsworth, seconded by Cllr Denyer and unanimously resolved
b) 2019/1409/LBA – Friends Meeting House, South Street - Replace 3 no. timber windows
with double glazed casement windows
Recommend approval
Proposed by Cllr Wadsworth, seconded by Cllr Lowe and unanimously resolved
c) 2020/0144/PTA - Catmose Farmhouse 40 Uppingham Road - T1 - Lawson cypress -
Split out tree - Fell. T2 - Acacia - Low amenity value tree on drive - Fell. T3 - Lawson
cypress - Low amenity value tree on drive – Fell
Recommend approval
Proposed by Cllr Buxton, seconded by Cllr Wadsworth and unanimously resolved
d) 2020/0128/CAT - 28 Catmose Park Road - T1 - Lawson cypress,T6 Indian Bean Tree,
T7 Cherry, T8 Maple - Fell to ground level and poison stumps,
Recommend approval
Proposed by Cllr Lowe, seconded by Cllr Neal and unanimously resolved
e) 2020/0114/CAT - 48 Stamford Road - T1,T2,T3-Conifer trees - Reduce to a total height
of 3.5 metres, to maintain suitable height for hedge. T4-Beech tree - Reduce to a total
height of 3.5 metres, to maintain suitable height for hedge. T5,T6,T7-Conifer trees -
Reduce to a total height of 3.5 metres, to maintain a suitable height for hedge. T8-Laurel
- Reduce to a total height of 3.5 metres, to maintain suitable height for hedge,
Recommend approval
Proposed by Cllr Clough, seconded by Cllr Ainsley and unanimously resolved
f) 2020/0092/LBA – 21 Northgate - proposed conversion of building to form a single
dwelling house
Recommend approval but to make the comment, the style proportions of the windows
are not in keeping with the period of the building.
Proposed by Cllr Ainsley, seconded by Cllr Neal and resolved with 5 votes for, 1 against
by Cllr Clough and I abstention by Cllr Lowe
06/20 PLAYGROUND INSPECTION REPORT
(i) Proposed by Cllr Ainsley, seconded by Cllr Wadsworth and resolved with 6 votes
for and 1 abstention that all remedial work relating to a medium risk or above to be
continually actioned immediately and that the Clerk seeks alternative providers to
produce the quarterly independent playground inspection report
(ii) Proposed by Cllr Wadsworth, seconded by Cllr Clough and resolved with 6 votes
for and 1 abstention to remove the Cloverleaf Turnstile in Cutts Close as per the
inspection recommendation
07/20 REQUEST TO USE CUTTS CLOSE
Proposed by Cllr Denyer, seconded by Cllr Wadsworth and unanimously resolved to
approve the request and grant permission for Hollands Fair to use Cutts Close during
Sunday 26th April – Sunday 3rd May 2020
08/20 OAKHAM CASTLE - WELL- SCHEDULED MONUMENT CONSENT
Members noted an application made by RCC to Historic England for scheduled monument
consent to carry out some minor repair works to the castle well
09/20 OUTDOOR FITNESS EQUIPMENT
Proposed by Cllr Lowe, seconded by Cllr Wadsworth and resolved with 4 votes for, 2
against and 1 abstention that the original proposal of siting the new outdoor fitness
equipment on the Centenary Field instead of Royce’s Recreation be approved following a
request from RCC
10/20 75th VE DAY CELEBRATIONS
Item deferred
11/20 2020 SUMMER BAND CONCERTS
Proposed by Cllr Wadsworth, seconded by Cllr Denyer and unanimously resolved to
• To grant permission to book 10 bands up to a cost of no more than £4000
• To grant permission to book 5 bands for the music festival up to £2000
• To purchase advertising magnets up to a cost of no more than £250
• To authorise the expenditure within the budget heading allocated to the Promotion of
Oakham
12/20 ARMED FORCES EVENT
Proposed by Cllr Lowe, seconded by Cllr Neal and unanimously resolved that the Armed
Forces event can take place in Cutts Close on either Saturday 20th or Sunday 21st June
2020, and that no charge is made for voluntary organisations
13/20 REQUEST FROM THE ROYAL BRITISH LEGION
Proposed by Cllr Neal, seconded by Cllr Clough and unanimously resolved to grant
permission for The Royal British Legion to borrow a Town Council gazebo for the Rutland
County Show
Cllr Wadsworth thanked everyone for their contributions and closed the meeting at 19.48pm
Signed: _______________________________________________________________
24th February 2021
Chairman
Appendix B
1
OAKHAM TOWN COUNCIL
RECREATION AND PLANNING
COMMITTEE
TERMS OF REFERENCE
Approved by Council on xxx
2
Terms of Reference
Purpose of the Committee
The purpose of the committee is to debate issues, determine decisions and to assist Council,
through the provision of an informed community perspective, on planning applications,
development, use, planning and service delivery of parks, play areas, community facilities,
including toilets, Allotments, Tennis/Bowls clubs, recreation, culture and social programs that
best represent the needs and support of current and future residents which have a bearing on
social cohesion and environmental wellbeing.
Powers: To oversee the finance allocated to the Committee, for which it has delegated powers
to make decisions and spend within the budget headings allocated to the committee by the
Council: Play Equipment, Grounds Maintenance, Planting and Tree Surgery, Street and Park
Furniture and Events. Any virement applications must be referred to full Council.
Frequency of meetings: Monthly (10 per year)
Specific brief to:
1. Members will be invited to attend meetings which will be held in the Council chamber
or via Zoom platform. Public Notice of the meeting shall be given in accordance with
Schedule 12 of the Local Government Act 1972.
2. The quorum will be four members
3. The committee can delegate authority to an officer of the Council as per the Local
Government Act 1972 Section 101(2)
4. Has full delegated authority to consider and make comments and recommendations
on all planning applications received by the Council from the Local Planning Authority
(Rutland County Council)
5. To oversee progress on any leisure or recreational projects and shall assist with the
active promotion of the parks in conjunction with the Events working group and to
make decisions and spend within the budget allocated
6. Consider projects and associated costs but will be submitted to full Council to ratify
7. Consider and recommend any improvements variations, improvements or alterations
to the Council leisure and recreation facilities
8. Monitor and enact changes to the Ground’s Maintenance contract within existing
budgetary constraints
9. Appointed members should annually inspect and review the use of the Council's
recreational facilities
10. Receive quarterly play equipment inspection reports and to make decisions thereof
Appendix C
Report No. RP00121
Appendix: C
Agenda Item: 8
Recreation and Planning Committee
24th February 2021
OAKHAM TOWN COUNCIL
Report Author: A Greaves Title: Clerk
Subject: Cutts Close Park
Applicable Strategy:
Ensure that Oakham remains a viable and pleasant environment in which to
live, work and play
Background
The office has received correspondence recently from a couple of residents regarding incidents
that have happened in Cutts Close park. Path
From the entrance into the park off Church Street, an electric wheelchair user encountered a
camber in the footpath, falling to the left towards the toddlers play area.
The park is the responsibility of the Town Council, the site forms part of the Scheduled
Monument area of Oakham Castle. In August 2018 Council resolved the renewal of the park
pathways, which included the removal of the existing tarmac which was worn and increased the
width with new concrete edgings and a new tarmac surface. This was carried out to a high
standard and was subject to Archaeological attendance.
Since receiving notification of the incident, under delegated authority, caution signs have been
ordered and three inspections have been carried out, including the contractor and a Highways
inspector.
Aggressive behaviour from dogs and an increase of dog fouling
At present there are no byelaws stating dogs must be kept on a lead. There is a Dangerous
Dogs Act, but Council would not be responsible for any attack albeit on their land as this does
not fall under anti-social behaviour but would then become a police matter.
The park is unmanned so unable to enforce, however to ensure controls to help make sure that
everyone can enjoy a clean and safe public place by balancing the needs of dog owners with
those of other residents, Council resolve to purchase four signs 250 x 200 on single tubular
posts 1500mm tall with the wording:
“Dogs to be always kept under control and owners must clean up after their dogs”
Proposals
• Council note the path incident and once all reports are received, this will come back to full
Council for any recommendations or to make any decisions as appropriate
• Council authorise the installation of four dog signs to each entrance of the park
• Council agrees on the wording
• Council approves the expenditure @ £49.00 each sign plus installation and vat
• To authorise the expenditure within the budget heading allocated to Parks and Street Furniture
Appendix D
Another error of many errors by Oakham Town Council Admin you click on appendix D and the document is titled Appendix C
It is good to see the person has asked permission, I notice the lack of information of what they intend to do with anything that is found that may be of any value or even considered treasure trove by the crown.
Centenary Field in Oakham is leased by Oakham Town Council so I think they will need to consult with the land owner.
Royce’s Recreation Field is owned by the Town Council so they could give consent. If I was making the decision I would like to know proper advice has been sort.
APPENDIX C
Dear Oakham Town Council
I would like to ask permission from Oakham Town Council to use my metal detector on Royce’s
Recreation and/or Centenary Field in Oakham.
I have been using a metal detector since I was 16 and I am now 60. I will now tell you the routine
that is used when metal detecting. Upon finding something on the ground you are checking the
detector will show what is there and the depth it is likely to be. The detector then pinpoints the
exact position of the target You cut with a trowel 3 to 4 inches from the centre but not a complete
circle more like a horseshoe shape so this leaves like a hinge to fold back the earth this prevents it
from having no growth disturbance afterward. Now the soil patch is flipped back you use what is
called a pinpointer shaped like a rather thick pen, this acts as a mini detector and locates the find.
Any soil that is removed from the hole is placed on a towel. When the item is found the soil is
poured back into the hole and the grass patch is returned to the hole and gently firmed down with
the foot. If this is all done correctly it will be as before it was touched. The depth of the holes varies
but not greater than 6 inches with the machine I will be using. Any rubbish items that are found like
bottle tops etc will be collected and disposed of.
I hope this gives a clearer view of how metal detecting is performed and helps dismiss some of the
bad things that are generally thought of in this hobby. Thank you.
