Oakham Town Council Agenda 11th April 2018

At last its got through to the dishonest Clerk Allison Greaves that the full council is legally required to approve and minute the all expenditure over £5000, it is good to see we are now complying with that requirement in item 10 of the agenda.

Cllrs Surgeries that should be interesting reading. Cllr Lucas has been told she can not hold surgeries in her home. The is no law preventing her from do just that. There is safety guidance recommending Cllrs don't hold them on their own.

The main problem with Cllr Lucas's surgeries has been raised by Cllr Lowe and I have in the past.
Cllr Lucas does not share any information gained with the council.
Cllrs surgeries should be confidential but issues that arise should be shared with the appropriate
person or organisation.
In the past Oakham Town Council has held open public surgeries in the Council chamber and many
of those have not seen any visitors attend.

Cllr Lowe now at Rutland County Councillor is required to hold surgeries there is no requirement for
parish councillors to do the same. Although if residents wanted them I would.

Cllr Lowe is one of RCC Oakham South East Ward members and has only communicated his desire to hold joint surgeries with one parish Cllr and the other RCC ward member possibly forgetting there are 3 parish council ward members.



Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627       
e-mail: enquiries@oakhamtowncouncil.gov.uk


TO: ALL MEMBERS OF THE TOWN COUNCIL
IN ACCORDANCE WITH THE REQUIREMENTS OF THE LOCAL GOVERNMENT ACT 1972 YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF OAKHAM TOWN COUNCIL, WEDNESDAY 11th APRIL 2018 AT 7.00 PM, AT THE OFFICES OF THE TOWN COUNCIL, VICTORIA HALL, 39 HIGH STREET, OAKHAM, RUTLAND LE15 6AH.
MEMBERS OF THE PRESS AND PUBLIC ARE CORDIALLY INVITED TO ATTEND


Allison Greaves
Clerk to the Council
5th April 2018              
                                                    THE MEETING OF OAKHAM TOWN COUNCIL
  WEDNESDAY 11TH APRIL 2018 AT 7.00PM

Members of the public attending this meeting are advised that it will be
filmed and recorded, or photographed

 AGENDA

   1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

   2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda

Members are also reminded to inform the Clerk of any changes in their Register of Members’ Interests

   3. MINUTES (Appendix A)
To confirm the minutes of the meeting held on Wednesday 14th March 2018

   4. CHAIRMAN AND MEMBER’S REPORTS (Appendix B)
To receive reports from the Chairman and members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)

   5. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 9

   6. CLERK’S REPORT – For information only
To receive a report from the Clerk

   7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid down in Standing Orders 1(d) – 1(i)
 


   8. WORKING GROUPS AND STEERING GROUPS STRATEGY (Appendies C)
To receive written and verbal reports and to approve any expenditure from Working and Steering Groups and to make any decisions as appropriate:
(i) Neighbourhood Plan Steering Group
(ii) Promotion and Publicity Working Group
(iii) Christmas Working Group

   9. STATEMENT OF ACCOUNTS (Appendices D, i)
(i) To decide whether to approve the Statement of Accounts to 31st March 2018
(ii) Members to consider the financial budget to 31st March 2018

  10. AUTHORISATION TO PAY INVOICES OVER £5000
To authorise payment of the following:
(i) Rutland County Council
Invoice No. 9108594 for £10,551.58
(Community street lighting recharge – as per minute reference 184/16)

(ii) Zurich Municipal
Invoice 30216220 for £5486.64
(Insurance)

    11.   COUNCIL CHAMBER HEARING LOOP (Appendix E)
(i) To receive a report from the Working Group and to make any decisions as appropriate
(ii) To authorise any expenditure
 
    12.   ELECTRICTY CONTRACT SUPPLIER (Appendices F i)
To receive a report and to make any decisions as appropriate

    13. COUNCIL SURGERIES (Appendix G)
To consider a report and to make any decisions as appropriate

  14. ADVERTISING MAGNETS (Appendix H)
To consider a report and to make any decisions as appropriate

    15.  FLAG POLE IN CUTTS CLOSE (Appendices I i)
(I) To consider a report and to make any decisions as appropriate
(II) To authorise any expenditure

       16. CAR BOOT SALES IN CUTTS CLOSE (Appendix J)
To consider a report and to make any decisions as appropriate

     17. REQUEST TO USE CUTTS CLOSE (Appendices K, i)
(i) To consider a request and grant permission for Rutland Concert Band to set off pyrotechnics
  in the park on the evening of Saturday 30th June as part of their Proms in the park concert

(ii) To consider a request and grant permission for Rutland Branch Bell ringers to host the mobile belfry in the park on the evening of Saturday 30th June as part of the Proms in the park event

(iii) To consider a request and grant permission for Oakham Town Partnership to organise 2 bouncy castles and 3 food suppliers to coincide with their car boot event on 22nd April 2018

   18.  EXEMPT ITEM
To decide whether to exclude the Press and Public under Section 1 of the Public Bodies (Admissions to Meetings) Act 1960, as amended, during consideration of Items 19 and 20 on the Agenda as they both concern confidential matters


      19. CO-OPTION FOR THE OAKHAM NORTH EAST WARD VACANCY (Appendix L)
To consider recommendations from the interview panel and to make any decisions as appropriate relating to those recommendations

      20. STAFFING COMMITTEE RECOMMENDATIONS (Appendix M to follow, awaiting information)
To consider recommendations from the meeting of the Staffing Committee held on 28h March 2018 and to make any decisions as appropriate relating to those recommendations