Oakham Town Council Meeting 10th June 2015
Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk
A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 10TH JUNE 2015 AT 7.00 PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
Members of the public attending this meeting are advised that it will be
filmed and recorded, or photographed
AGENDA
1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences
2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of Members’
Interests
3. MINUTES (Appendices A(i) and A(ii))
(i) To confirm the minutes of the Annual Meeting of Oakham Town Council held on
Wednesday27th May 2015
(ii) To confirm the minutes of the Annual Town Meeting held on Wednesday 13th May
2015
4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 9
(Members note that 72 hours’ notice is now required)
5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports from
Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)
6. CLERK’S REPORT – For information only
To receive a report from the Clerk
7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid
down in Standing Orders 1(d) – 1(i)
8. APPOINTMENT OF AT LEAST TWO MEMBERS AS PER FINANCIAL
REGULATION 4.1 (Appendix B)
To appoint at least two members as per Financial Regulation 4.1 with who the Clerk is required
to consult with for expenditure between £1000 and £2000
9. APPOINTMENT OF MEMBER TO VERIFY BANK RECONCILIATIONS
(Appendix C)
To appoint a member to countersign Bank Reconciliations and other documentation as per
Financial Regulation 2.2
10. PLANNING SUB – COMMITTEE (Appendix D)
To appoint a new member to the Planning sub - Committee
11. GENERAL POWER OF COMPETENCE (Appendix E)
To decide whether Oakham Town Council will exercise the General Power of Competence
12. INTERNAL AUDITOR’S REPORT (Appendix F)
To discuss the report from the visit of the Internal Auditor made on 21st May and to make any
decisions as appropriate
13. APPOINTMENT OF INTERNAL AUDITOR (Appendix G)
To appoint an Internal Auditor for the 2015 – 2016 Financial Year
14. ACCOUNTS 2014 – 2015 (Appendix H)
To discuss and to decide whether to approve the Accounting Statements for 2014 - 2015
15. ANNUAL GOVERNANCE STATEMENT 2014 - 2015 (Appendix I)
To discuss the Annual Governance Statement and to decide whether to approve it for the
2014 – 2015 Financial Year
16. PERSONNEL SUPPORT (Appendix J)
To decide whether to authorise the continuation or cancellation of the current agreement.
17. SCHEDULE OF PAYMENTS (Appendix K)
To decide whether to approve the Schedule of Payments for the period
May 1st 2015 – May 31st 2015
18. STATEMENT OF ACCOUNTS (Appendix L)
To decide whether to approve the Statement of Accounts to May 31st 2015
Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk
A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 10TH JUNE 2015 AT 7.00 PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
Members of the public attending this meeting are advised that it will be
filmed and recorded, or photographed
AGENDA
1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences
2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of Members’
Interests
3. MINUTES (Appendices A(i) and A(ii))
(i) To confirm the minutes of the Annual Meeting of Oakham Town Council held on
Wednesday27th May 2015
(ii) To confirm the minutes of the Annual Town Meeting held on Wednesday 13th May
2015
4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 9
(Members note that 72 hours’ notice is now required)
5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports from
Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)
6. CLERK’S REPORT – For information only
To receive a report from the Clerk
7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid
down in Standing Orders 1(d) – 1(i)
8. APPOINTMENT OF AT LEAST TWO MEMBERS AS PER FINANCIAL
REGULATION 4.1 (Appendix B)
To appoint at least two members as per Financial Regulation 4.1 with who the Clerk is required
to consult with for expenditure between £1000 and £2000
9. APPOINTMENT OF MEMBER TO VERIFY BANK RECONCILIATIONS
(Appendix C)
To appoint a member to countersign Bank Reconciliations and other documentation as per
Financial Regulation 2.2
10. PLANNING SUB – COMMITTEE (Appendix D)
To appoint a new member to the Planning sub - Committee
11. GENERAL POWER OF COMPETENCE (Appendix E)
To decide whether Oakham Town Council will exercise the General Power of Competence
12. INTERNAL AUDITOR’S REPORT (Appendix F)
To discuss the report from the visit of the Internal Auditor made on 21st May and to make any
decisions as appropriate
13. APPOINTMENT OF INTERNAL AUDITOR (Appendix G)
To appoint an Internal Auditor for the 2015 – 2016 Financial Year
14. ACCOUNTS 2014 – 2015 (Appendix H)
To discuss and to decide whether to approve the Accounting Statements for 2014 - 2015
15. ANNUAL GOVERNANCE STATEMENT 2014 - 2015 (Appendix I)
To discuss the Annual Governance Statement and to decide whether to approve it for the
2014 – 2015 Financial Year
16. PERSONNEL SUPPORT (Appendix J)
To decide whether to authorise the continuation or cancellation of the current agreement.
17. SCHEDULE OF PAYMENTS (Appendix K)
To decide whether to approve the Schedule of Payments for the period
May 1st 2015 – May 31st 2015
18. STATEMENT OF ACCOUNTS (Appendix L)
To decide whether to approve the Statement of Accounts to May 31st 2015
