Oakham Town Council
Rol House, Long Row, Oakham, Rutland, LE15 6NL
01572 723627
enquiries@oakhamtowncouncil.gov.uk
www.oakhamtowncouncil.gov.uk
TO: All members of the Town Council
In accordance with the requirements of the Local government Act 1972, you are hereby summoned to attend a meeting of Oakham Town Council on Wednesday 08 December 2021 at 6.30 p.m. The meeting will be held at the offices of the Town Council, Rol House, Long Row, Oakham, LE15 6LN
Karen Bell
Karen Bell
Locum Clerk to the Council
01 December 2021
NOTICE OF MEETING
Public Notice of the meeting has been given in accordance with schedule 12, Para 10(2) of the Local Government Act 1972. The Meeting is open to the press and public. Members of the public attending this meeting are advised that it may be filmed and recorded.
AGENDA
APOLOGIES AND REASONS FOR ABSENCE: To receive and approve apologies for absences
DECLARATION OF MEMBERS’ INTERESTS AND APPLICATIONS FOR DISPENSATION: Reminder to Members to disclose either a Pecuniary Interest or Other Interest in any item on the agenda. The clerk cannot advise members on this. Members are personally responsible for declaring an interest. Members are respectfully advised to read the Code of Conduct for more information. Councillors are also responsible for ensuring that their Registers of Interests are up to date (within 28 days of any changes)
DEPUTATIONS FROM MEMBERS OF THE PUBLIC: An opportunity for members of the public to speak in accordance with Standing Orders 1 (d)- 1(i)
FULL COUNCIL
5.1 Minutes: To confirm the accuracy of the minutes from the meetings held on 10 November 2021 and 24 November 2021 Attached
5.2 To receive an update on any matters arising not included elsewhere on the agenda
6.1 Minutes: The minutes from the meetings held on 10 November 2021 and
30 November 2021 are to be received and noted. Questions can be asked of the Committee Chairman Attached
6.2 2022-2023 Budget: To consider the recommendation from the Finance Committee that the expenditure budget for 2022-2023 be set at £276,820
which requires a precept of £228,000. Attached
6.3 Financial Policies & Procedures: To consider the recommendation of the Finance Committee that the following be considered for adoption
6.3.1 Risk Management Strategy Attached
6.3.2 Investment Policy & Strategy Attached
6.3.3 Review of Earmarked Reserves Attached
7. RECREATION AND PLANNING COMMITTEE:
7.1 Minutes: The minutes from the meeting held on 24 November 2021 are to be
Received and noted. Questions can be asked of the Committee Chairman
Attached
7.2 Planning Applications: The following are to be considered
2021/1362/CAT (T1) 1 No. Ash leaf Maple to be felled to ground level as it is too close the property at 79 Station road, Oakham, LE15 6QT
2021/1375/FUL Proposed rear single storey extension to dwelling at 121 Brooke road, Oakham, LE15 6HQ
2021/1380/FUL Increase head of central door and replace with new door. Inset steps internally only to access principle entrance level at 1 – 2 Church Passage, Oakham, LE15 6DR
7.3 Street Furniture Application – Notice of intention by RCC to grant
permission under S.115E Highways Act 1980 to Rutland Refill, 1 Westgate, Oakham to place tables and chairs on the highway known as Westgate at the following times Monday, Wednesday, Friday and Saturday (inclusive) 09.30 to 17.00 and 09.30 to 20.00 on Tuesday and Thursday for the purpose of a pavement café. To consider
7.4 Oakham & Barleythorpe Neighbourhood Plan: To consider recommended modifications Information Previously Circulated
8. STAFFING COMMITTEE: The minutes from the meeting held on 17 November
2021 are to be received and noted. Questions can be asked of the Committee
Chairman Attached
9. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 9
10. CLERK’S REPORT: To receive information
11. CHAIRMAN’S REPORT: To receive information
12. WORKING GROUPS AND OUTSIDE BODIES
12.1 To receive and consider reports from members, working groups and outside bodies, including the following
12.1.1 Welcome Back fund (Item requested by Cllr. Burton)
12.2 To consider OTC Representation in respect of the following
12.2.1 Oakham Skatepark Working Group
12.2.2 Victoria Hall Trustee
12.3 To confirm role of councillors when representing OTC
13. TO CONSIDER CORRESPONDENCE RECEIVED
13.1 Use of Cutts Close by Cottesmore Hunt on Boxing Day (27 December 2021): To receive information and to consider
13.2 Public Footpath E204 (Park Lane / Huntsmans Drive): To consider correspondence from RCC regarding the retainment of street lighting column that is not part of RCC Highways Lighting Inventory
14. FINANCIAL ISSUES
14.1 Payments for Approval To follow
14.2 Bank Reconciliation as at 30 November 2021 To follow
14.3 Oakham Hopper: To consider proposal from RCC for OTC to subsidise the service Attached
14.4 Melton Building Society Account: To consider initial investment amount
14.5 Land and Building Asset Up to Date Valuation for Insurance Purposes: To receive information and to consider
14.6 CIL Funding: To receive information regarding fund expenditure
15. VOLUNTEERS POLICY: To consider Attached
16. 2021 CHRISTMAS LIGHTING: To receive information
17. THE PARTY IN THE PARK CELEBRATIONS – JULY 2022: To consider Report
No 12/2021 – 01 Attached
18. CUTTS CLOSE SHELTER IMPROVEMENTS: To consider Report No 12/2021 –
02 Attached
19. MATTERS FOR FUTURE DISCUSSION: To receive information
20. MATTERS FOR CONSIDERATION IN PRIVATE: To resolve that the press and
public be excluded from the meeting during consideration of the following items on
the grounds that they relate to individuals and the financial affairs of particular
persons. This information is classed as exempt under paragraphs 1, 2 and 3 of
Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The
Local Government (Access to Information) (Variation) Order 2006).
20.1 Appointment of Town Clerk: To approve Contract of Employment
20.2 Salary Scale for Deputy Clerk: To consider
20.3 Review of the following Leases Attached
20.2.1 Bowls Club
20.2.2Tennis Club
21. DATE AND TIME OF NEXT MEETING: 12 January 2022 @ 6.30 p.m.
NOTES:
a) The meeting is open to the press & public.
b) The Town Council allows a short period of time at meetings of the Full Council when residents can put questions to the council. At other times, the public are not able to take part in the proceedings except at the discretion of the Chairman who may at a convenient time in the transaction of business adjourn the meeting and suspend standing orders to allow any member of the public to address the meeting and ask questions requiring answers of a factual nature
c) Mobile phones are to be switched to silent during the meeting
Meeting Documents
- Finance Draft Minutes 10.11.21
- finance minutes 30.11.2021
- Oakhan Hopper 1
- OTC draft minutes 10.11.21
- OTC draft minutes Staffing Committee 17.11.21
- OTC Investment Strategy November 2021
- OTC VOLUNTEER POLICY VERSION 2 (NOVEMBER 2021)
- PIP 2022 Report 12 2021 - 01
- Shelter DEC Report 12 2021 - 02
- Agenda 08.12.21
- Draft minutes OTC 24.11.21
- Draft Minutes R & P 24.11.21
- draft risk management strategy
- Earmarked Reserve Policy
- 2022-2023 precept breakdown 30.11.21
