Oakham Town Council Meeting Agenda 12th June 2019

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk

TO: ALL MEMBERS OF THE TOWN COUNCIL
IN ACCORDANCE WITH THE REQUIREMENTS OF THE LOCAL
GOVERNMENT ACT 1972 YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF
OAKHAM TOWN COUNCIL, WEDNESDAY 12TH JUNE 2019 AT 6.30 PM, AT THE OFFICES
OF THE TOWN COUNCIL, VICTORIA HALL, 39 HIGH STREET, OAKHAM, RUTLAND LE15 6AH.

MEMBERS OF THE PRESS AND PUBLIC ARE CORDIALLY INVITED TO ATTEND

Allison Greaves
Clerk to the Council
5th June 2019


THE MEETING OF OAKHAM TOWN COUNCIL
WEDNESDAY 12TH JUNE 2019 AT 6.30PM

 Members of the public attending this meeting are advised that it may be filmed and recorded.

AGENDA
 1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda
(Members are also reminded to inform the Clerk of any changes in their Register of Members’
Interests)

3. MINUTES (Appendix A)
To confirm the minutes of the meeting of the Council held on Wednesday 15th May 2019

4. CHAIRMAN AND MEMBER’S REPORTS
To receive reports from the Chairman and members who have attended meetings on behalf
of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)

5. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 9

 6. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid
down in Standing Orders 1(d) – 1(i)

 7. CLERKS REPORT (for information only)
To receive a report from the Clerk

 8. WORKING GROUPS
To receive reports from working groups or representatives working with external bodies:

 9. STATEMENT OF ACCOUNTS (Appendices B, Bi)

(i) To decide whether to approve the Statement of Accounts to 30
th April 2019
(ii) To decide whether to approve the Statement of Accounts to 31st May 2019

 10. INTERNAL AUDITORS REPORT (Appendix C)
Consider the report for Year ending 31st March 2019

11. APPOINTMENT OF INTERNAL AUDITOR
To consider the appointment of Richard Willcocks FCMA (Redwood Pryor Ltd) as an independent
Internal Auditor for the coming financial reporting period to 31st March 2020

12. AUTHORISATION TO AN PAY INVOICE OVER £5000
To authorise payments of the following:
(i) Plantscape Ltd
Invoice No. 105417
for £9530.30+ VAT (£11,436.36)
Provision of 2019 town floral displays

13. NEIGHBOURHOOD PLAN EXPENDITURE
To authorise the reimbursement of the following:
(i) Neighbourhood Plan website for £72.00 + vat (£86.40)
(ii) Stationery for £36.67 + vat (£44.00)

14. REPORTS AND ACTIONS (Appendix D)
To consider a report and to make any decisions as appropriate

 15. DEFIBRILLATOR AT PRINCESS AVENUE
To appoint a Ward Member to perform a visual inspection every month

16. SOCIAL MEDIA / PRESS OFFICER
(i) To appoint the two nominated Councillors as moderator(s). They will be responsible for
posting and monitoring of the Councils Facebook page
(ii) To appoint a Press Officer
17. CORRESPONDENCE (Appendix E)
(i) Citizens Advice Rutland
18. TREE WARDEN (to follow)
To consider a report and to make any decisions as appropriate

19. PLANNING APPLICATIONS

To consider the following applications received to date and to make recommendations comments and
observations thereon to Rutland County Council

(i) 2019/0424/FUL Mr Munton
Revised Plan: Construction of annexe ancillary to the use of the main dwelling
151 Cold Overton Road

(ii) 2019/0387/FUL Ms Gilboy
Change of use from photography studio to D1 non-residential community centre
2A High Street

(iii) 2019/0478/FULL Mr Duce
Minor material amendment of application 2017/0442/FULL (partial demolition and conversion
of existing office premises to form 4 No. apartments and erection of 2 No. dwellings to rear)
43 South Street

(iv) 2019/0505/FUL Mr & Mrs Fadden
Demolition of existing dwelling and garage and erection of new dwelling and detached garage
with studio above and relocation of existing garage to be used as a garden store, new walls
and piers to entrance, fencing and gate to driveway
23 Stamford Road

20. EXEMPT ITEMS
To decide whether to exclude the Public and Press during consideration of items 21 and 22
on the agenda, under Section 100 (2) of the Local Government Act 1972, as amended due to
the confidential and contractual nature of the matters to be discussed

21. OCC BUILDING (Appendices F, Fi, Fii)
 To consider a report and to make any decisions as appropriate

 22. WILLOW CRESCENT PLAY AREA FENCING (Appendix G)
To consider a report and to make any decisions as appropriate