Rutland County Council Annual Meeting 2015 the first since the election Agenda

Rutland County Council Annual Meeting 2015 the first since the election Agenda



Agenda Rutland County Council

Annual Council, Council

Monday, 1st June, 2015 7.00 pm

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No.	Item
1.	CHAIRMAN'S ANNOUNCEMENTS
2.	ANNOUNCEMENTS FROM THE HEAD OF PAID SERVICE
3.	DECLARATIONS OF INTEREST In accordance with the Regulations, Members are invited to declare any disclosable interests under the Code of Conduct and the nature of those interests in respect of items on this Agenda and/or indicate if Section 106 of the Local Government Finance Act 1992 applies to them. NOTE: It is the Chairman’s intention at this point in the meeting to exercise her right under Procedure Rule 36(1) (Motions and Amendments Which May be Removed Without Notice) and 55(2) (Variation and Suspension of Procedure Rules) to move the suspension of Procedure Rule 49(4) for this meeting to suspend the requirement for a secret ballot to take place when the Appointments by the Council are made. If such a motion was seconded and agreed by a simple majority of members present, voting on appointments would be by show of hands.
4.	ELECTION OF CHAIRMAN OF THE COUNCIL The Chief Executive will invite nominations for office of Chairman of the Council for the Municipal Year 2015/16. Upon election, the incoming Chairman of the Council will be invested with the Chairman’s Chain of Office by the outgoing Chairman. The incoming Chairman will then take the Chairman’s Chair. The Chairman of the Council may make a short speech of acceptance of office.
5.	APPOINTMENT OF VICE-CHAIRMAN OF THE COUNCIL The Chairman of the Council will invite nominations for the office of Vice-Chairman of the Council for the Municipal Year 2015/16. Upon appointment, the outgoing Vice-Chairman will invest the incoming Vice-Chairman with the Chain of Office. The Chairman of the Council will then invite the Vice-Chairman to take the Vice-Chairman’s Chair. In the event of the Vice-Chairman being re-elected, the Vice-Chairman will retain the Chain of Office and remain seated. The Vice-Chairman of the Council may make a short speech of acceptance of office.
6.	ELECTION OF LEADER OF THE COUNCIL The Chairman of the Council will invite nominations for the office of Leader of the Council for the term of four years.
7.	NOTIFICATION BY THE LEADER OF THE APPOINTMENT TO THE CABINET The Council is requested to note the appointment of members of the Cabinet as may be announced by the Leader.
8.	APPOINTMENT OF DEPUTY LEADER The Council is requested to note the appointment of the Deputy Leader as may be announced by the Leader. 9. ALLOCATION OF SEATS TO POLITICAL GROUPS  PDF 71 KB To receive Report No. 95/2015 from the Monitoring Officer. Additional documents: Report No. 95-2015 Appendix A to political balance , item 9. PDF 48 KB Report No. 95-2015 Appendix B showing CON and IND vacancies , item 9. PDF 45 KB Report No 95-2015 Political Balance - updated report , item 9. PDF 266 KB Report No. 95-2015 Appendix A - updated report , item 9. PDF 148 KB Report No. 95-2015 Appendix B - updated report , item 9. PDF 143 KB 10. APPOINTMENT OF CHAIRMEN OF SCRUTINY PANELS AND THE SCRUTINY COMMISSION SCRUTINY PANELS The Council is requested to appoint a Chairman to each of the following Scrutiny Panels for the Municipal Year 2015/16:- People (Adults and Health) Scrutiny Panel People (Children) Scrutiny Panel Places Scrutiny Panel Resources Scrutiny Panel SCRUTINY COMMISSION The Council is requested to appoint the Chairman of the Scrutiny Commission from one of the four Chairmen of Scrutiny Panels appointed above. In accordance with the provisions of Procedure Rule 192, the Chairmen of the Scrutiny Panels listed above will be automatically appointed to the Scrutiny Commission for the period of their office. 11. ESTABLISHMENT OF VOTING PLACES ON SCRUTINY PANELS Name of Scrutiny Panel Number of Voting Places People (Adults and Health) 10 voting places People (Children) 10 voting places 1 Church of England diocese representative 1 Roman Catholic diocese representative 3 parent governor representatives 0 representatives of other faiths or denominations 2 representatives from the Youth Council Places 10 voting places Resources  10 voting places 12. APPOINTMENT OF MEMBERS TO SCRUTINY PANELS To  appoint Elected  Members  (other  than  those  appointed  to  the Cabinet  and  the Chairmanship of Scrutiny Panels) to each of the following Scrutiny Panels:- People (Adults and Health) 9 places People (Children) 9 places Places 9 places Resources 9 places 13. ESTABLISHMENT OF STANDING COMMITTEES OF THE COUNCIL To establish the following Committees as the Standing Committees of the Council for the Municipal Year 2015/16 and that the number of voting places on each Standing Committee be as shown:- Nameof Committee                         Numberof VotingPlaces Audit and Risk Committee 5 voting places plus one co-opted independent voting place Chief Officer Appointments Committee 4 voting places Conduct Committee                          6 voting places Development Control and Licensing Committee 12 voting places Employment and Appeals                 7 voting places Licensing Act                            10 voting places Health and Wellbeing Board* 2 voting places *The Health and Wellbeing Board is not subject to political balance calculations and its Terms of Reference sets out the Membership of the Board and states that the Portfolio Holder for Health and Wellbeing along with the Leader of the Council will be appointed to the Board. 14. CHAIRMAN AND VICE-CHAIRMAN OF COUNCIL COMMITTEES a)         To elect the Chairman and Vice-Chairman of the Standing Committees of the Council. i)          Audit and Risk Committee ii)          Conduct Committee iii)         Development Control and Licensing Committee iv)        Employment and Appeals Committee v)         Licensing Act Committee b)         To agree that the election of the Chairman and Vice-Chairman of the Chief Officer Appointments Committee be resolved by the Committee each time it meets. c)         To note that the Chairperson of the Health and Wellbeing Board will be an elected member of Rutland County Council or a member of Rutland County Council’s Cabinet as set out in its Terms of Reference. 15. MEMBERSHIP OF COUNCIL COMMITTEES a)    To appoint the remaining Members of the following Standing Committees of the Council assuming both a Chairman and Vice-Chairman have been elected in (4) above:- i)           Audit and Risk Committee 3 Elected Members ii)          Conduct Committee 4 Elected Members iii)         Development Control and Licensing Committee 10 Elected Members iv)         Employment and Appeals Committee 5 Elected Members v)         Licensing Act Committee 8 Elected Members                                     b)     To appoint the Members of the Chief Officer Appointments Committee 4 Elected Members, 1 of whom must be a member of the Cabinet c)     To note that the membership of the Health and Wellbeing Board is set out in its Terms of Reference and specifies the members will be the Leader of the Council and the Portfolio Holder for Health and Wellbeing. 16. SCHEME OF DELEGATION  PDF 153 KB To agree the Scheme of Delegation as set out in Parts 3 and 8 of the Constitution. Additional documents: Part 3 - Functions List - non exec (follows text) May 2015 DM , item 16. PDF 297 KB Part 8 - Scheme of Delegation May 2015 DM , item 16. PDF 430 KB 17. PROGRAMME OF MEETINGS - 2015/16  PDF 77 KB Members are asked to approve the Programme of Meetings for 2015/16. 18. APPOINTMENT OF REPRESENTATIVES TO OUTSIDE ORGANISATIONS - 2015/16  PDF 45 KB To review and appoint the Council’s representatives on outside organisations. A list of the bodies to which appointments are to be made and interest has been shown will be circulated ahead of the meeting. 19. APPOINTMENT OF CHAMPIONS, WORKING GROUPS AND OTHER FORA - 2015/16  PDF 50 KB To review the Council’s membership of Working Groups and Other Fora and to appoint to those bodies. A list of Working Groups and Other Fora to which appointments will be made and interest has been shown will be circulated ahead of the meeting.  The Council may appoint the following Champions: •               Looked after Children •               Looked after Adults •               Tenants 20. QUESTIONS FROM MEMBERS OF THE COUNCIL To receive any questions submitted from Members of the Council in accordance with the provisions of Procedure Rules 30 and 30A. 21. NOTICES OF MOTION To consider any Notices of Motion submitted by Members of the Council in accordance with Procedure Rule 34 in the order in which they are recorded as having been received. 22. MATTERS REFERRED TO COUNCIL BY MEMBERS OF THE COUNCIL To consider any matters referred to Council by Members which in the opinion of the Chief Executive cannot wait

Venue: Council Chamber, Catmose, Oakham, Rutland, LE15 6HP. View directions

Contact: Alex Daynes, 01572 758258  Email: adaynes@rutland.gov.uk