THE ANNUAL MEETING OF OAKHAM TOWN COUNCIL WEDNESDAY 9TH MAY 2018 Agenda

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk

TO: ALL MEMBERS OF THE TOWN COUNCIL
IN ACCORDANCE WITH THE REQUIREMENTS OF THE LOCAL GOVERNMENT ACT 1972
YOU ARE HEREBY SUMMONED TO ATTEND THE ANNUAL MEETING OF OAKHAM
TOWN COUNCIL, WEDNESDAY 9
TH MAY 2018 AT 7.00 PM, AT THE OFFICES OF
OAKHAM TOWN COUNCIL, VICTORIA HALL, 39 HIGH STREET, OAKHAM
MEMBERS OF THE PRESS AND PUBLIC ARE CORDIALLY INVITED TO ATTEND
Allison Greaves
Clerk to the Council

2nd May 2018

THE ANNUAL MEETING OF
 OAKHAM TOWN COUNCIL
WEDNESDAY 9TH MAY 2018 AT 7.00PM

Members of the public attending this meeting are advised that it will be
filmed and recorded, or photographed

AGENDA

1. ELECTION OF CHAIRMAN
To elect a Chairman of the Council, who shall also be the Mayor of Oakham, for the
forthcoming municipal year

2. DECLARATION OF ACCEPTANCE OF OFFICE
To receive the Declaration of Acceptance of Office for the Chairman

3. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 9
(Members note that 72 hours’ notice is now required)

5. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests

6. ELECTION OF VICE CHAIRMAN
To elect a Vice Chairman of the Council, who shall also be the Deputy Mayor of
Oakham, for the forthcoming municipal year

7. MINUTES (Appendix A)
To confirm the minutes of the meeting of Oakham Town Council held on
Wednesday 11
th April 2018

8. MEMBER’S REPORTS
To receive reports from Members
(Members intending to report should inform the Clerk prior to the meeting)

9. CLERK’S REPORT – For information only
To receive a report from the Clerk

10. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)

11. WORKING GROUPS AND STEERING GROUPS STRATEGY ASSURANCE
(Appendix B)
To receive written and verbal reports and to approve any expenditure from Working
and Steering Groups and to make any decisions as appropriate:
(i) Neighbourhood Plan Steering Group

12. APPOINTMENT OF STANDING COMMITTEES (Appendix C)
To appoint members to such committees and to make any decisions as appropriate

13. TREE WARDEN
To appoint a Tree Warden for Oakham

14. APPOINTMENT OF WORKING GROUPS (Appendix D)
To appoint members and to make any decisions as appropriate

15. REPRESENTATION ON OTHER ORGANISATIONS (Appendix E)
To review the representation on, or work with, other organisations and to make any
appropriate decisions

16. SCHEDULE OF MEETINGS (Appendix F)
To approve the Schedule of Meetings for the 2018 – 2019 municipal year

17. APPOINTMENT OF INTERNAL AUDITOR (Appendix G)
To appoint an Internal Auditor for the 2018 – 2019 Financial Year

18. BANK SIGNATORIES (Appendix H)
To authorise signatories to the following accounts:
(i) The Council’s Current Account
(ii) The Mayor’s Charity Account
(ii) Cambridge Building Society 90 Day Notice Account
(iii) Melton Building Society Business Account

19. STATEMENT OF ACCOUNTS (Appendices I, Ii)
(i) To decide whether to approve the Statement of Accounts to 30th April 2018
(ii) Members to consider the financial budget to 30th April 2018

20. APPOINTING A DATA PROTECTION OFFICER (Appendix J)
To consider a report and to make any decisions as appropriate

21. ADVERTISING MAGNETS
To accept and authorise the expenditure of £166 + vat for 500 Advertising Magnets
as per minute reference 74/18

22. 2018-2019 NATIONAL SALARY AWARD (Appendix K)
To note the receipt of NALC 2018-19 pay scales and approve the revised pay rate
backdated to 1st April 2018. (Clerk current pay scale 28) and (Office Assistant SCP
17)

23. EXEMPT ITEM
To decide whether to exclude the Press and Public under Section 1 of the Public
Bodies (Admissions to Meetings) Act 1960, as amended, during consideration of item
24 on the agenda as it concern confidential matters

24. STAFFING COMMITTEE RECOMMENDATIONS (Appendix L)
To decide whether to approve the recommendation from the meeting of the Staffing
Committee held on 28
th March 2018:
(i) The contract for the Office Assistant be approved