Showing posts with label Vacancy Details. Show all posts
Showing posts with label Vacancy Details. Show all posts

Thursday, September 30, 2021

Oakham Town Council Clerk Stepping Down Vacancy Details

Oakham Town Council Clerk Stepping Down Vacancy Details 


OAKHAM TOWN COUNCIL

TOWN CLERK AND RESPONSIBLE FINANCIAL OFFICER (RFO)

VACANCY

Oakham Town Council are currently looking to recruit a Town Clerk and RFO. The

candidates must have relevant experience of working within local government and a

political environment, preferably as a Town Clerk and hold the Certificate in Local

Council Administration (CiLCA).

The Town Clerk’s responsibility is to advise the Council on its work ensuring

decisions are lawful and then managing the implementation of those decisions. The

Town Clerk takes instruction from the Town Council as a corporate body and is not

answerable to any individual Councillor. It is imperative that the Town Clerk remains,

always, independent, professional, and objective in all that they do.

The Town Clerk is the designated Responsible Finance Officer and the Proper

Officer of the Council and as such is under a statutory duty to carry out all the

functions, and to serve or issue all the notifications required by law.

The Town Clerk is expected to advise the Council on and assist in the formation of

overall policies to be followed in respect of the Authority’s activities, producing all the

information required for making effective decisions and to implement them

constructively at all times.

• Based in the Council offices at Rol House, Long Row, Oakham, Rutland LE15 6LN

• The hours of work each week are 37 hours, plus attendance at regular evening

Council meetings and some weekend events

• 21 days holiday plus Bank Holidays

• Entry into the Local Government Pension Scheme

• Salary Scale LC3 scale point 26 to 33, this is a full time equivalent of £30,451 -

£36,922, dependent upon qualifications and experience

Application is by a covering letter explaining why you are suitable for the position and

what you can bring to the Council, accompanied by a detailed CV.

Closing date: Friday 29th October at 5pm

For further information, please contact townclerk@oakhamtowncouncil.gov.uk or by

phoning for an informal chat on 01572 723627



OAKHAM TOWN COUNCIL

TOWN CLERK/RFO JOB DESCRIPTION

JOB TITLE: Town Clerk / Responsible Financial Officer

GRADE: NJC Scale SCP 26-33 (£30,451 - £36,922)

HOURS OF WORK: 37 hours per and including evening and occasional weekend work to

attend meetings and other Council activities

RESPONSIBLE TO: Full Council

RESPONSIBLE FOR: Deputy Clerk

Summary:

• Provide strategic knowledge and support to the Council and Councillors and staff in

carrying out their duties.

• Work for the Councillors to realise the aspirations of the Town Council

• To ensure that there is always a high level of service delivery to the community and to

actively develop and promote the Town Council

• To be responsible for ensuring the safety of all public assets and property

1. Job Purpose- Town Clerk responsibilities

a) The Town Clerk will be “Proper Officer” of the Council as such is under a statutory

duty to carry out all the functions, and, in particular, to serve or issue all notifications

required by law of a Local Authority’s Proper Officer

b) The Town Clerk will be totally responsible for ensuring that the instruction of the

Council in connection with its function as a Local Authority is carried out

c) The post holder will advise the Council on and assist in the formation of overall

policies to be followed in respect of the Authority’s activities. In addition the postholder will be expected to take a lead role in ensuring, with members, that every

opportunity is taken to develop, promote and enhance the Town Council area of

Oakham

d) To attend meetings of the Council, its Committees and working groups, where

required, taking minutes, preparing, and circulating agendas, providing advice and

guidance as necessary

e) To ensure implementation of projects that Council has agreed

f) To monitor and implement policies of the Council, to ensure that they are achieving

the desired result, and where appropriate suggest modifications.

g) To attend, as directed and where thought appropriate, seminars, conferences, and

meetings relevant to the Council’s undertakings policies and projects

h) To represent the Council at meetings with other Local Authorities and other such

bodies where required

i) To attend relevant training courses approved by the Council and professional

conferences where applicable

j) To act as Strategic Manager, enabling the Council to maximise its potential in

obtaining information, grant aid etc. to ensure the carrying out of its policies.

Interpreting legislation and statutory instruments, to ensure that the Council keeps

within its legal obligations

k) To keep abreast of changes in Local Government legalisation and obligations

affecting Council, advising members accordingly

l) To ensure that all members are aware of their legal obligations as Councillors, and

to advise them when an interest is to be declared. All such obligations declared to

be entered in the appropriate “members interest book”

m) To act as the Officer with reference to The Freedom of Information Act and ensure

that the public are aware of what they are entitled to obtain under the Act’s

provisions

n) To provide appropriate reports and documentation for projects which the Council

designate from time to time

o) To carry out such other duties as the Town Council may designate from time to time

2. Responsible Finance Officer (RFO):

a) To act as the Council’s “Responsible Financial Officer”, where designated by

resolution of the Council, in accordance with the terms of the “Accounts & Audit

Regulations”, and to ensure that all financial responsibilities are carried out in

accordance with that legislation and any subsequent amendments, together with

current and past legislation governing these duties

b) To ensure that legal, statutory, and other provisions governing or affecting the

running of the Council are observed and to ensure that all payments, grants, etc. are

made legally and in accordance with regulation

c) To ensure that adequate internal check and audit systems are in place to monitor the

Council’s finances to avoid fraud

d) To ensure the provision of financial information to the full Council, including budget

preparations, monitoring of expenditure and provision of financial statements on a

regular basis

e) To ensure accounts and financial statements are prepared as required by regulation

for Government Audit and in accordance with statutory regulations

f) To ensure that all fees, rents, and other income due to the council are properly

collected, accounted for and banked

g) To monitor bank statements and other accounts ensuring that the Council’s

investments are protected in accordance with statutory obligation

h) To periodically review all rents and fees due to the Council

i) To arrange for the Council’s insurance obligations to be met and to monitor the same

to ensure that adequate cover is maintained

3. Human Resources

a) To undertake all personnel related functions, including ensuring payment of salaries

and wages, including the issue of “pay advises”, maintaining holiday and sickness

records and ensuring all employees are issued with a contract and statements of

particular job descriptions and relevant discipline and grievance procedures

b) To act as Line Manager to all staff employed by the Council determining work

programs and priorities

c) To ensure that all employees act in a manner which does not bring the Council into

disrepute

d) To carry out staff appraisals on an annual basis, reporting to the Council accordingly.

e) To carry out exit interviews with staff where appropriate

4. Health and Safety

a) To act as the Council’s Health and Safety Officer, ensuring all staff are adequately

trained and aware of procedures governing themselves, other staff members and

members of the public.

b) To keep accident records up to date and in accordance with current legislation.

c) To be responsible Officer under the amended Fire Regulations

5. Administration

a) To ensure that members of the public, contractors and visitors to the office/chamber

are greeted and assistance provided

b) To be responsible for the placing of orders for goods and services and to ensure

payments are made correctly and promptly

c) To keep up to date with Information Technology

The Council reserves the right to amend Job Descriptions. However, this is usually done in

consultation with employees.

Signed …………………………………….............................. Date ……………………………..