Oakham Town Council Meeting Report 13th June 2012

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627 Fax: 01572 759395
e-mail: enquiries@oakhamtowncouncil.gov.uk

A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 13TH JUNE 2012 AT 7.00PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
Report


1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

None were received

2. DECLARATIONS OF INTEREST
Members are asked to declare any interest they may have in respect to items on the
agenda

Cllr Charles Haworth declared a interest in item 11 (CAB)

3. MINUTES
To confirm the minutes of the Annual Meeting of Oakham Town Council held on
Wednesday 9th May 2012 (Appendix A)

Confirmed

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)

None

5. ITEMS OUTSTANDING FROM PREVIOUS MEETINGS
To consider items outstanding from previous meetings

None

6. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)


Deputy Mayor Adam Lowe reported he had attended a Oakham iin Bloom meeting
and crowned a May Queen at a local school.

Cllr Charles Haworth reported The Diamond Jubilee he claims around 3000 people attended.
The Rutland Times estimated 200 - 300?

He said the event was a great success.

Although he added the Council needs a better electrical supply in Cutts Close

Its own gazebos tables and chairs for future events, display boards would also be a benefit.

The PA system needs improving.

The Chairman of the Council interrupted to thank Cllr Haworth for all his hard work.
He was critical of members of the public who had removed the councils illegal fly posters and
his town partnership boot sale fly posters.

Cllr Dodds raised an issue concerning the lack of stewards.

Cllr Jayne Woodcock reported on her attendance of the Rutland Access Group and reminded
councillors to be mindful of disabled peoples needs especially when considering planning applications.

Cllr Lucas reported on meetings she had attended.
This included Arts for Rutland who have purchased a Funky Tent.
She also said in 2014 there will be an event / project on the same grounds as the Four Winds Festival
in Rutland it is likely to be a sculpture trail. (no more hippos please)

She had also attended the parish forum and managed to stick it out to the end?

She had also attended a Oakham Festival meeting and plugged this Friday's launch party in the castle. She also plugged the Four Winds CD and suggest all should buy it.

The Mayor Cllr Alf  Dewis read a list of events he attended, it must have been less than  Cllr Lucas previous long lists, or it was the way he it read it, as it did not seem that extensive, dull or boring.

7. REGISTER OF MEMBER’S INTERESTS
Members are asked to inform the Clerk of any changes in their Register of Member’s
Interests.

None

8. CLERK’S REPORT – For information only
To receive a report from the Clerk

The Clerk reported on a few things this included the Olympic Torch and how a previous company had failed to deliver the leaflets about the rehearsal. A new company  is currently delivering leaflets about the 3rd July event.

9. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)

I gave a deputation about payments and the website CAB and the fitness centre.

I also questioned the Mayors support for illegal fly posting an issue raised by Oakham in Bloom at the Town Meeting.

10. PLANNING APPLICATION
To consider the following application and to make recommendations thereon to
Rutland County Council
(i) APP/2012/0286/PG (FUL) Oakham Tennis Club
Erection of 13 floodlight columns (6m) in height and associated installation
works
Oakham Lawn Tennis Club, The Vale

After some considerable discussion the council decided not to make comments

Cllr lockett said he had concerns about the Tennis Club and it untruth in documents.

Cllr Dodds said she did not like being lied to and the tennis club had lied to her.

11. GRANT APPLICATIONS (Appendix B)
To consider an amended application from the Rutland Citizens’ Advice Bureau

Cllr Guthrie said a new acceptable application had been received and the council agreed to
give the CAB £5,000

12. ANNUAL GOVERNANCE STATEMENT (Appendix C)
To decide whether to approve Section 2 of the Annual Return for the 2011 – 2012
financial year

accepted

13. BROOKE HILL ACADEMY (Appendix D)
To decide whether to write a letter of support relating to the provision of a
Community Car Park adjacent to the School

Support was agreed and the Mayor said a letter would also be sent from the Town Partnership, he also their chairman.

14. SCHEDULE OF PAYMENTS (Appendix E)
To decide whether to approve the Schedule of Payments for the period
1st April 2012 – 31st May 2012

accepted after one minor amendment.

15. STATEMENT OF ACCOUNTS (Appendix F)
To decide whether to approve the Statement of Accounts to 31st May 2012

Cllr Dr Guthrie said they were difficult to comprehend. Not the first person to have issue about around the
standard of presentation of the accounts by the Clerk (I wonder when the Council will start treating him as they do me) of course I am not so tactful as Dr Guthrie and after showing the clerks work to a qualified accountant I described it as crap and stand by that description and still state he is paid far to much for his poor work, which for some strange reason other councillor congratulate him for the standard and think they receive value for money.

16. WEBSITE (Appendix G)
To consider a report on the Town Council’s website and to make any appropriate
decisions

The Clerk is to do more work on this one.

17. FREEDOM OF ENTRY (Appendix H)
To agree to form a Working Group to investigate the possibility of awarding the
Freedom of Entry to Oakham to St George’s Barracks

A working group was set up to look into this Cllr Dewis said he and the clerk would lead it and he required one more member to join them. Cllr Lucas said she nominates herself because as everyone knows she lived at a based for a long time zzzz.....

Cllr Nowell then spoke to say I would like to nominate myself. Cllr Haworth suggested the size of the group should be increased and Cllr Dewis said no. The conversation continued and all members who nominated them selves were selected to work on the group.

18. COUNCIL AIMS AND OBJECTIVES (Appendix I)
To receive a report from the Policies and Procedures Working Group and to decide on
the Council’s future aims and objectives

These were agreed nothing that spectacular. Cllr Guthrie said he was pleased thee now knew what it was doing.

19. RECISSION OF PREVIOUS DECISIONS
To resolve to Suspend Standing Order 11 in respect of
(i) Item 20 on the agenda
(ii) Item 22 (b) (i) on the agenda

done

20. AMENDMENT TO WATERING CONTRACT (Appendix J)
To decide whether to amend Clause 7.2 of the Contract

21. EXEMPT ITEMS
To decide whether to exclude the Press and Public under Section 2 of the Public
Bodies (Admissions to Meetings) Act 1960 during consideration of Item 22 on the
agenda due to the confidential nature of the business to be discussed

22. FITNESS CENTRE AT 2 PRINCESS AVENUE
(a) To award the Contract for the refurbishment of the premises at 2 Princess
Avenue (Appendices K(i) and K(ii) to follow)
(b) (i) To agree on a tenant (Appendices L(i) and L(ii) – Further
information from two interested parties)
(ii) To agree on the Heads of Terms of the Lease and to authorise the Clerk
in consultation with the Chairman and Vice Chairman to proceed all
matters relating to any negotiations with tenants and in the preparation
of the Lease (Appendix M)
Richard White
Clerk to the Council
7th June 2012