Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk
A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 10TH SEPTEMBER 2014 AT 7.30 PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
AGENDA
1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences
2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests
3. MINUTES (Appendix A)
To confirm the minutes of the Meeting of Oakham Town Council held on Wednesday
6TH August 2014
4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 9
(Members note that 72 hours notice is now required)
5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)
6. CLERK’S REPORT – For information only
To receive a report from the Clerk
7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)
8. CO-OPTION OF A NEW MEMBER TO THE OAKHAM NORTH WEST
WARD
To co-opt a new member of the Council to the Oakham North West Ward.
9. AUTHORISATION TO MAKE A PAYMENT EXCEEDING £5000
To retrospectively authorise payment, as per Financial Regulation 5.6, of £4890.00
plus VAT (a total of £5868.00) to Ashlands Outdoor Fitness for the supply of outdoor
fitness equipment.
Members are asked to note that this payment was authorised by the Responsible
Financial Officer under Financial Regulation 5.5(a)
10. FRAUD POLICY (Appendix B)
To consider a Fraud Policy, agree on any changes and to agree on the contents of the
document
11. SYSTEMS OF INTERNAL CONTROL (Appendix C)
To review the Council’s Systems of Internal Control, agree on the contents and
approve the document
12. PROPOSED OFF STREET CAR PARKING CHARGES AND PROPOSED ON
STREET PARKING RESTRICTIONS (Appendix D)
To consider proposals put forward by Rutland County Council and to agree on any
comments to be made.
13. PLANNING SUB – COMMITTEE
To appoint a new member to the Planning Sub - Committee
14. CHRISTMAS TREE (Appendix E)
To consider a request from the Rotary Club to help fund the purchase of a Christmas
Tree
15. REMEMBRANCE CONCERT AT ALL SAINTS CHURCH ON NOVEMBER
8TH 2014
To authorise necessary expenditure up to £100 to cover the costs of printing publicity
posters and hymn sheets for the event
16. POSTCARDS
To agree on three designs for postcards and to authorise expenditure for the printing
of 1000 of each.
17. AMENDMENTS TO STANDING ORDERS (Appendix F)
To consider a number of proposed amendments and to make any decisions as
appropriate
18. DRAFT PROTOCOL FOR THE RECORDING OF MEETINGS (Appendix G)
To consider a draft protocol and to make any decisions as appropriate
19. SCHEDULE OF PAYMENTS (Appendix H)
To decide whether to approve the Schedule of Payments for the period
August 1st 2014 to September 1st 2014
20. STATEMENT OF ACCOUNTS (Appendix I)
To decide whether to approve the Statement of Accounts to September 1st 201421.
PLANNING APPLICATION
To consider the following application received and to agree on any comments or
observations to be made to Rutland County Council
(i) 2014/0720/LBA Mrs Tanita Vichatum
Erection of one fascia sign, erection of one hanging sign and change colour of
front door to lime green
2 Market Street
Richard White
Clerk to the Council
4th September 2014
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk
A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 10TH SEPTEMBER 2014 AT 7.30 PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
AGENDA
1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences
2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests
3. MINUTES (Appendix A)
To confirm the minutes of the Meeting of Oakham Town Council held on Wednesday
6TH August 2014
4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 9
(Members note that 72 hours notice is now required)
5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)
6. CLERK’S REPORT – For information only
To receive a report from the Clerk
7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)
8. CO-OPTION OF A NEW MEMBER TO THE OAKHAM NORTH WEST
WARD
To co-opt a new member of the Council to the Oakham North West Ward.
9. AUTHORISATION TO MAKE A PAYMENT EXCEEDING £5000
To retrospectively authorise payment, as per Financial Regulation 5.6, of £4890.00
plus VAT (a total of £5868.00) to Ashlands Outdoor Fitness for the supply of outdoor
fitness equipment.
Members are asked to note that this payment was authorised by the Responsible
Financial Officer under Financial Regulation 5.5(a)
10. FRAUD POLICY (Appendix B)
To consider a Fraud Policy, agree on any changes and to agree on the contents of the
document
11. SYSTEMS OF INTERNAL CONTROL (Appendix C)
To review the Council’s Systems of Internal Control, agree on the contents and
approve the document
12. PROPOSED OFF STREET CAR PARKING CHARGES AND PROPOSED ON
STREET PARKING RESTRICTIONS (Appendix D)
To consider proposals put forward by Rutland County Council and to agree on any
comments to be made.
13. PLANNING SUB – COMMITTEE
To appoint a new member to the Planning Sub - Committee
14. CHRISTMAS TREE (Appendix E)
To consider a request from the Rotary Club to help fund the purchase of a Christmas
Tree
15. REMEMBRANCE CONCERT AT ALL SAINTS CHURCH ON NOVEMBER
8TH 2014
To authorise necessary expenditure up to £100 to cover the costs of printing publicity
posters and hymn sheets for the event
16. POSTCARDS
To agree on three designs for postcards and to authorise expenditure for the printing
of 1000 of each.
17. AMENDMENTS TO STANDING ORDERS (Appendix F)
To consider a number of proposed amendments and to make any decisions as
appropriate
18. DRAFT PROTOCOL FOR THE RECORDING OF MEETINGS (Appendix G)
To consider a draft protocol and to make any decisions as appropriate
19. SCHEDULE OF PAYMENTS (Appendix H)
To decide whether to approve the Schedule of Payments for the period
August 1st 2014 to September 1st 2014
20. STATEMENT OF ACCOUNTS (Appendix I)
To decide whether to approve the Statement of Accounts to September 1st 201421.
PLANNING APPLICATION
To consider the following application received and to agree on any comments or
observations to be made to Rutland County Council
(i) 2014/0720/LBA Mrs Tanita Vichatum
Erection of one fascia sign, erection of one hanging sign and change colour of
front door to lime green
2 Market Street
Richard White
Clerk to the Council
4th September 2014
