Oakham Town Council
Victoria Hall,
39 High Street,
Oakham,
Rutland,
LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk
A MEETING OF OAKHAM TOWN COUNCIL
WEDNESDAY 8TH OCTOBER 2014 AT 7.00 PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
AGENDA
1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences
2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests
3. MINUTES (Appendix A)
To confirm the minutes of the Meeting of Oakham Town Council held on Wednesday
10th September 2014
4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 9
(Members note that 72 hours notice is now required)
5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)
6. CLERK’S REPORT – For information only
To receive a report from the Clerk
7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)
8. SCHEME OF DELEGATION (Appendix B)
To decide whether to approve a permanent scheme of delegation
9. INTERNAL AUDITORS REPORT (Appendix C)
To consider a report from the Internal Auditor and to make any decisions as
appropriate
10. AUTHORISATION OF PAYMENT EXCEEDING £5000
To authorise payment of £5800 + VAT ( a total of £6960), as per Financial Regulation
4.1 to Plantscape for the maintenance of floral displays
11. CO-OPTION OF A NEW MEMBER TO THE OAKHAM SOUTH WEST
WARD
To agree on arrangements to co-opt a new member of the Council to the Oakham
South West Ward. To include
(i) Appointment of interviewing panel
(ii) Closing date for written applications
(iii) Whether an advertisement should be placed in the local press
(iv) Any other matters
12. AMENDMENTS TO STANDING ORDERS (Appendix D)
To consider a number of proposed amendments and to make any decisions as
appropriate
13. DRAFT PROTOCOL FOR THE RECORDING OF MEETINGS (Appendix E)
To consider a draft protocol and to make any decisions as appropriate
14. REQUESTS FOR INFORMATION (Appendix F)
To decide whether all requests for information held by the Council should be
submitted in writing
15. REPRESENTATIVES (Appendix G)
(a) To appoint members to the following outside bodies:
(i) Oakham Festival Committee (1 member)
(ii) Oakham in Bloom (1 member)
(iii) Rutland Access Group (1 member)
(b) (i) To appoint a member as the Council’s publicity officer
(ii) To appoint a member to the Finance Working Group
16. BUDGET 2015 – 2016 (Appendix H)
To discuss the Council’s budget for 2015 – 2016
17. NEW FURNITURE FOR COUNCIL CHAMBER (Appendix I)
To consider quotations received and to make any decisions as appropriate
18. FILMING AND RECORDING EQUIPMENT FOR COUNCIL CHAMBER
(Appendix J)
To consider a quotation received and to decide whether to authorise expenditure
19. REQUEST TO USE CUTTS CLOSE (Appendix K)
To consider a request from the Cottesmore Hunt to use Cutts Close for its Boxing Day
meet and to decide whether to approve the request.
20. SCHEDULE OF PAYMENTS (Appendix L)
To decide whether to approve the Schedule of Payments for the period
September 1st 2014 – September 30th 2014
21. STATEMENT OF ACCOUNTS (Appendix M)
To decide whether to approve the Statement of Accounts to September 30th 2014
Richard White
Clerk to the Council
2nd October 2014
