Oakham Town Council, Meeting 12th April 2023, Agenda
Oakham Town Council
Rol House, Long Row, Oakham, Rutland, LE15 6LN
01572 723627
enquiries@oakhamtowncouncil.gov.uk
www.oakhamtowncouncil.gov.uk
TO: All members of the Town Council
In accordance with the requirements of the Local Government Act 1972, you are hereby
summoned to attend a meeting of Oakham Town Council on Wednesday 12 April 2023
at 6.30 p.m. The meeting will be held at the Town Council Offices, Rol House, Long Row,
Oakham, LE15 6LN.
Karen Bell
Karen Bell
Locum Clerk to the Council
05 April 2023
NOTICE OF MEETING
Public Notice of the meeting has been given in accordance with schedule 12, Para
10(2) of the Local Government Act 1972. The Meeting is open to the press and
public. Members of the public attending this meeting are advised that it may be
filmed and recorded.
AGENDA
1. APOLOGIES AND REASONS FOR ABSENCE: To receive and approve apologies
for absences.
2. DECLARATION OF MEMBERS’ INTERESTS AND APPLICATIONS FOR
DISPENSATION: Reminder to Members to disclose either a Pecuniary Interest or
Other Interest in any item on the agenda. The clerk cannot advise members on this.
Members are personally responsible for declaring an interest. Members are
respectfully advised to read the Code of Conduct for more information. Councillors are
also responsible for ensuring that their Registers of Interests are up to date (within 28
days of any changes)
3. DEPUTATIONS FROM MEMBERS OF THE PUBLIC: An opportunity for members
of the public to speak in accordance with Standing Orders 1 (d)- 1(i)
4. 2023 ELECTIONS: To receive information.
5. MINUTES
5.1 To confirm the accuracy of the minutes from the meeting held on 29
March 2023 Attached
5.2 To receive an update on any matters arising not included elsewhere on
the agenda.
5.3 To receive the minutes from the meeting of the Staffing Committee held
on 29 March 2023 Attached
6. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk.
7. CLERK’S REPORT: To receive information
8. CHAIRMAN’S REPORT: To receive information
9. WORKING GROUPS AND OUTSIDE BODIES
9.1 To receive and consider reports from members, working groups and
outside bodies.
10. TO CONSIDER CORRESPONDENCE RECEIVED
11. FINANCIAL AND GOVERNANCE ISSUES
11.1 Payments for Approval To follow.
11.2 Bank Reconciliation as of 31 March 2023 To follow.
11.3 Community Lighting Recharge: Deferred item with additional
information to follow from Cllr Lowe for a decision to be made.
11.4 Oakham Hopper: To receive information and to consider use on 07
May 2023
11.5 New Bank Account: To consider setting up a Unity Trust Bank
account, account signatories and an application for an account linked
credit card to be used in lieu of petty cash.
11.6 Internal Auditor: To confirm the appointment of the Internal Auditor
for the Financial Year ended 31.03.2023.
11.7 Commercial Bin Collections 2023 / 2024: To confirm continuation
of service to note the price increases.
11.8 Grant Application: Rutland Citizens Advice
12. QUEEN ELIZABETH STATUE LEASE:
13. ENVIRONMENT ISSUES – TREE MAINTEANCE
13.1 Wooded Area adjacent to Centenary Field: To receive information and to
consider maintenance works.
13.2 Tree Report: To receive information and to consider tree inspectors
recommendations.
14. MATTERS FOR THE NEXT AGENDA: To receive information
15. MATTERS FOR CONSIDERATION IN PRIVATE: To resolve that the press and
public be excluded from the meeting during consideration of the following items on
the grounds that they relate to individuals and the financial affairs of particular.
persons. This information is classed as exempt under paragraphs 1, 2 and 3 of
Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The
Local Government (Access to Information) (Variation) Order 2006).
15.1 Staffing Issues
15.2 Appointment of new Town Clerk
15.3 Review of the following Leases
15.3.1 Bowls Club
15.3.2 Tennis Club
15.4 Tenders received for Flowers & Building contracts.
16. DATE AND TIME OF NEXT MEETING: To confirm
Meeting Documents
