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Tuesday, April 11, 2023

Oakham Town Council, Meeting 12th April 2023, Agenda

Oakham Town Council, Meeting 12th April 2023, Agenda


Oakham Town Council

Rol House, Long Row, Oakham, Rutland, LE15 6LN

01572 723627

enquiries@oakhamtowncouncil.gov.uk

www.oakhamtowncouncil.gov.uk

TO: All members of the Town Council

In accordance with the requirements of the Local Government Act 1972, you are hereby

summoned to attend a meeting of Oakham Town Council on Wednesday 12 April 2023

at 6.30 p.m. The meeting will be held at the Town Council Offices, Rol House, Long Row,

Oakham, LE15 6LN.

Karen Bell

Karen Bell

Locum Clerk to the Council

05 April 2023


NOTICE OF MEETING

Public Notice of the meeting has been given in accordance with schedule 12, Para

10(2) of the Local Government Act 1972. The Meeting is open to the press and

public. Members of the public attending this meeting are advised that it may be

filmed and recorded.

AGENDA

1. APOLOGIES AND REASONS FOR ABSENCE: To receive and approve apologies

for absences.

2. DECLARATION OF MEMBERS’ INTERESTS AND APPLICATIONS FOR

DISPENSATION: Reminder to Members to disclose either a Pecuniary Interest or

Other Interest in any item on the agenda. The clerk cannot advise members on this.

Members are personally responsible for declaring an interest. Members are

respectfully advised to read the Code of Conduct for more information. Councillors are

also responsible for ensuring that their Registers of Interests are up to date (within 28

days of any changes)

3. DEPUTATIONS FROM MEMBERS OF THE PUBLIC: An opportunity for members

of the public to speak in accordance with Standing Orders 1 (d)- 1(i)

4. 2023 ELECTIONS: To receive information.

5. MINUTES

5.1 To confirm the accuracy of the minutes from the meeting held on 29

March 2023 Attached

5.2 To receive an update on any matters arising not included elsewhere on

the agenda.

5.3 To receive the minutes from the meeting of the Staffing Committee held

on 29 March 2023 Attached

6. COUNCILLOR’S QUESTIONS

To answer questions previously notified to the Clerk.

7. CLERK’S REPORT: To receive information

8. CHAIRMAN’S REPORT: To receive information

9. WORKING GROUPS AND OUTSIDE BODIES

9.1 To receive and consider reports from members, working groups and

outside bodies.

10. TO CONSIDER CORRESPONDENCE RECEIVED

11. FINANCIAL AND GOVERNANCE ISSUES

 11.1 Payments for Approval To follow.

 11.2 Bank Reconciliation as of 31 March 2023 To follow.

11.3 Community Lighting Recharge: Deferred item with additional

information to follow from Cllr Lowe for a decision to be made.

 11.4 Oakham Hopper: To receive information and to consider use on 07

May 2023

 11.5 New Bank Account: To consider setting up a Unity Trust Bank

account, account signatories and an application for an account linked

credit card to be used in lieu of petty cash.

 11.6 Internal Auditor: To confirm the appointment of the Internal Auditor

for the Financial Year ended 31.03.2023.

 11.7 Commercial Bin Collections 2023 / 2024: To confirm continuation

of service to note the price increases.

 11.8 Grant Application: Rutland Citizens Advice

12. QUEEN ELIZABETH STATUE LEASE:


13. ENVIRONMENT ISSUES – TREE MAINTEANCE

13.1 Wooded Area adjacent to Centenary Field: To receive information and to

consider maintenance works.

13.2 Tree Report: To receive information and to consider tree inspectors

recommendations.

14. MATTERS FOR THE NEXT AGENDA: To receive information

15. MATTERS FOR CONSIDERATION IN PRIVATE: To resolve that the press and

 public be excluded from the meeting during consideration of the following items on

 the grounds that they relate to individuals and the financial affairs of particular.

 persons. This information is classed as exempt under paragraphs 1, 2 and 3 of

 Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The

 Local Government (Access to Information) (Variation) Order 2006).

 15.1 Staffing Issues

15.2 Appointment of new Town Clerk

 15.3 Review of the following Leases

15.3.1 Bowls Club

15.3.2 Tennis Club

 15.4 Tenders received for Flowers & Building contracts.

16. DATE AND TIME OF NEXT MEETING: To confirm


Meeting Documents