Oakham Town Council Staffing Committee Meeting Wednesday, 15th June 2022 @ 6:30 pm

Oakham Town Council Staffing Committee Meeting Wednesday, 15th June 2022 @ 6:30 pm

Oakham Town Council

Rol House, Long Row, Oakham, Rutland, LE15 6LN

01572 723627

enquiries@oakhamtowncouncil.gov.uk

www.oakhamtowncouncil.gov.uk

TO: ALL MEMBERS OF THE COMMITTEE

In accordance with the requirements of the Local Government Act 1972, you are hereby summoned to attend a meeting of Oakham Town Council on Wednesday 15 June 2022 at 6.30 p.m. The meeting will be held at the Town Council Offices, Rol House, Long Row, Oakham, LE15 6LN

Benjamin Tassell

Clerk to the Council

10 June 2022

AGENDA

1. APOLOGIES AND REASONS FOR ABSENCE: To receive and approve apologies for absences

2. DECLARATION OF MEMBERS’ INTERESTS AND APPLICATIONS FOR DISPENSATION: Reminder to Members to disclose either a Pecuniary Interest or Other Interest in any item on the agenda. The clerk cannot advise members on this. Members are personally responsible for declaring an interest. Members are respectfully advised to read the Code of Conduct for more information. Councillors are also responsible for ensuring that their Registers of Interests are up to date (within 28 days of any changes)

3. DEPUTATIONS FROM MEMBERS OF THE PUBLIC: An opportunity for members of the public to speak in accordance with Standing Orders 1 (d)- 1(i)

Due to the personal nature of the following items it is likely that these will be held in closed session

5. CLERK CONTRACT AND APPRAISAL: To review the Clerk’s performance following the six month probation period on his contract and to discuss next steps.

6. DEPUTY CLERK CONTRACT AND APPRAISAL: To review the deputy clerks’ performance and contract with a view to her yearly appraisal.

7. EMPLOYMENT OF HANDYPERSON BY THE COUNCIL: To discuss the employment of a handyperson and to decide what exactly the council requires of this role

8. DATE AND TIME OF NEXT MEETING: TBC

Oakham Town Council Meeting 12th January 2022 Agenda

Oakham Town Council Meeting 12th January 2022 Agenda

Oakham Town Council

Rol House, Long Row, Oakham, Rutland, LE15 6NL

01572 723627

enquiries@oakhamtowncouncil.gov.uk

www.oakhamtowncouncil.gov.uk

TO: All members of the Town Council

In accordance with the requirements of the Local Government Act 1972, you are hereby summoned to attend a meeting of Oakham Town Council on Wednesday 12 January 2022 at 6.30 p.m. The meeting will be held at the Town Council Offices, Rol House, Long Row, Oakham, LE15 6LN

Karen Bell

Karen Bell

Locum Clerk to the Council

05 January 2022

NOTICE OF MEETING

Public Notice of the meeting has been given in accordance with schedule 12, Para 10(2) of the Local Government Act 1972. The Meeting is open to the press and public. Members of the public attending this meeting are advised that it may be filmed and recorded.

AGENDA

1. APOLOGIES AND REASONS FOR ABSENCE: To receive and approve apologies for absences

2. DECLARATION OF MEMBERS’ INTERESTS AND APPLICATIONS FOR DISPENSATION: Reminder to Members to disclose either a Pecuniary Interest or Other Interest in any item on the agenda. The clerk cannot advise members on this. Members are personally responsible for declaring an interest. Members are respectfully advised to read the Code of Conduct for more information. Councillors are also responsible for ensuring that their Registers of Interests are up to date (within 28 days of any changes)

3. DEPUTATIONS FROM MEMBERS OF THE PUBLIC: An opportunity for members of the public to speak in accordance with Standing Orders 1 (d)- 1(i)

4. COUNCILLOR VACANCY: To receive information

5. FULL COUNCIL

5.1 Minutes: To confirm the accuracy of the minutes from the meeting

held on 08 December 2021 Attached

5.2 To receive an update on any matters arising not included elsewhere on the agenda

6. PLANNING APPLICATIONS: The following are to be considered

2021/1410/FUL Demolition of existing house and garage. Construction of 2 no. 3 storey, 5-bedroom dwellings, new garage to be constructions for 1 no. dwelling and attached garage to be incorporated into other dwelling. Associated landscaping at 57 Stamford Road, Oakham

2021/1419/CAT 1 no. Oak Tree – Fell at 14 Barlow Road, Oakham

2021/1441/FUL Conversion of attached garage and erection of a single storey front extension at 39 Nene Crescent, Oakham, LE15 6SG

2021/1451/FUL Demolish garage and replace with a new detached garage and home office at 5 Brooke Road, Oakham

2021/1460/CAT 1 no. acer negundo (box elder) - clear building by 1-2m. 1 no. acer palmatum (Japanese maple) – fell at Jerwood School Of Design, Station Road, Oakham

2021/1464/CAT 1 no. cotoneaster spp. (Cotoneaster)- clear building by 1-2m. 1 no. acer negundo (box elder), 1 no. acer ginnala (Amur maple), 1 no. betula pendula (silver birch), 1 no. chamaecyparis lawsoniana (Lawson cypress), 1 no. crataegus laevigata (midland hawthorn), 1 no. prunus cerasifera ( plum cherry) 'nigra', 2 no. alnus cordata (Italian alder), 3 no. betula utilis (Himalayan birch)- clear telecom line by 1-2m from some trees, fell one dead birch. 1 no. acer platanoides (Norway Maple)- remove dead branches. (088H) 1 no. acer negund - clear building by 1-2m and clear 6m over road at Merton Building, Church Street, Oakham

2021/1465/CAT 1 no. taxus baccata (Yew)- remove dead branches. 1 no. taxus baccata (yew)- clear garage by 1-2m. 1 no. ilex aquifolium (English holly)- clear building by 1-2m. 1 no. crataegus crus-galli (cockpit thorn)- clear building by 1-2m and remove dead branches. 1 no. taxus baccata (yew)- clear building by 1-2m. 1 no. crataegus laevigata (midland hawthorn) - remove dead branches. 1 no. ilex aquifolium (English holly)- clear building by 1-2m. 6 no. taxus baccata (yew)- clear building by 1-2m from nearby tree and clear 6m above road at Oakham School Chapel, Church Street, Oakham

2021/1466/CAT 1 no. tilia spp. (Lime species) - remove dead branches. 1 no. tilia cordata (small- leaved linden) - Remove dead branches at Deanscroft, Station Road, Oakham

2021/1472/FUL Single storey flat roof extension to the rear of the property at 80 Burley Road, Oakham

7. COUNCILLOR’S QUESTIONS

To answer questions previously notified to the Clerk under Standing Order 9

8. CLERK’S REPORT: To receive information

9. CHAIRMAN’S REPORT: To receive information

10. WORKING GROUPS AND OUTSIDE BODIES

10.1 Policies & Procedures WG: To consider remit of WG

10.2 To receive and consider reports from members, working groups and outside bodies

10.3 Councillor LRALC Training: To receive Councillors report

10.4 Welcome Back Fund: For Further consideration

11. TO CONSIDER CORRESPONDENCE RECEIVED

11.1 To consider the use of Oakham Bandstand by the Rutland Concert Band for Proms in the Park on either 25 June 2022 or 02 July 2022

11.2 To consider the following from RCC

11.2.1 Request from Community Safety Officer for OTC approval to put signage up in the park – No cost to OTC.

11.2.2 Request from Street Scene Officer for OTC to fund the cost of a larger bin unit at Kestrel Road, Oakham – cost to OTC, £300 approx.

12. FINANCIAL AND GOVERNANCE ISSUES

12.1 Payments for Approval To follow

12.2 Bank Reconciliation as at 30 November 2021 Attached

12.3 Bank Reconciliation as at 31 December 2021 To follow

12.4 Oakham Hopper: To consider proposal from RCC for OTC to subsidise the service Previously Circulated

12.5 External Audit: To receive information

12.6 Internal Controls Policy: For consideration and approval

Attached

12.7 Rialtas Accounting Software: To consider approval of end of year

package

12.8 Cambridge Building Society: To approve the removal of Cllr Burton as a signatory and to confirm a new signatory

13. TOWN CRIER: To consider application pack and selection process Attached

14. CHRISTMAS LIGHTING: To receive 2021 Christmas Lighting Outurn Report and

to commence forward planning for 2022 Christmas Lighting

15. CHURCH STREET PUBLIC CONVENIENCES

15.1 Footpath Repairs: For consideration and approval

15.2 Refurbishment: To consider Report No 2022/01 submitted by Cllr Romney Attached

16. ENTERTAINMENT: To consider Report No 2022/02 submitted by Cllr Romney

Attached

17. AWARDING CONTRACTS WITH TRANSPARENCY: To consider Report No

2022/03 submitted by Cllrs. Lowe and Orchard Attached

18. LIGHTING CUTTS CLOSE: To consider Report No 2022/04 submitted by Cllr

Romney Attached

19. LOCAL COUNCIL AWARDS SCHEME: To receive information and to consider

20. CLIMATE AND WILDLIFE EMERGENCY DECLARATION: To consider Attached

21. MATTERS FOR FUTURE DISCUSSION: To receive information

22. MATTERS FOR CONSIDERATION IN PRIVATE: To resolve that the press and

public be excluded from the meeting during consideration of the following items on

the grounds that they relate to individuals and the financial affairs of particular

persons. This information is classed as exempt under paragraphs 1, 2 and 3 of

Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The

Local Government (Access to Information) (Variation) Order 2006).

22.1 To confirm appointment of Town Clerk

22.2 Review of the following Leases Previously circulated

22.2.1 Bowls Club

22.2.2 Tennis Club

23. DATE AND TIME OF NEXT MEETING: 09 February 2022 @ 6.30 p.m.

NOTES:

a) The meeting is open to the press & public.

b) The Town Council allows a short period of time at meetings of the Full Council when residents can put questions to the council. At other times, the public are not able to take part in the proceedings except at the discretion of the Chairman who may at a convenient time in the transaction of business adjourn the meeting and suspend standing orders to allow any member of the public to address the meeting and ask questions requiring answers of a factual nature

c) Mobile phones are to be switched to silent during the meeting

Meeting Documents

• Bank Reconciliation HSBC Current at 30.11.21
• Bank Reconciliation HSBC Reserve at 30.11.21
• Bank Reconciliation
• Church street toilets Report 2022-01 (12.01.2022)
• Cutts Close Report No 2022-04 (12.01.2022)
• events Report 2022-02 (12.01.2022)
• FINANCE Report No 2022-03 (12.01.2022)
• OTC Agenda 12.01.22 1
• OTC draft minutes 08.12.21
• OTC Internal Controls Policy
• Petty cash at 30.11.21
• Bank - Cash and Investment Reconciliation as at 30 November 2021
• Bank Rec HSBC Current at 30.11.21
• Bank Reconciliation CBS at 30.11.21

Meeting of Oakham Town Council on Wednesday 10 November 2021 at 6.30 p.m Agenda

Oakham Town Council

Rol House, Long Row, Oakham, Rutland, LE15 6NL 

 01572 723627        

 enquiries@oakhamtowncouncil.gov.uk

www.oakhamtowncouncil.gov.uk

TO:  All members of the Town Council

In accordance with the requirements of the Local government Act 1972, you are hereby summoned to attend a meeting of Oakham Town Council on Wednesday 10 November 2021 at 6.30 p.m.  The meeting will be held at the offices of the Town Council, Rol House, Long Row, Oakham, LE15 6LN

Karen Bell

Locum Clerk to the Council

03 November 2021                 

NOTICE OF MEETING

Public Notice of the meeting has been given in accordance with schedule 12, Para 10(2) of the Local Government Act 1972. The Meeting is open to the press and public. Members of the public attending this meeting are advised that it may be filmed and recorded.

AGENDA 

1. APOLOGIES AND REASONS FOR ABSENCE:  To receive and approve apologies for absences 

2. DECLARATION OF MEMBERS’ INTERESTS AND APPLICATIONS FOR DISPENSATION:  Reminder to Members to disclose either a Pecuniary Interest or Other Interest in any item on the agenda.  The clerk cannot advise members on this. Members are personally responsible for declaring an interest. Members are respectfully advised to read the Code of Conduct for more information. Councillors are also responsible for ensuring that their Registers of Interests are up to date (within 28 days of any changes)

3. DEPUTATIONS FROM MEMBERS OF THE PUBLIC:  An opportunity for members of the public to speak in accordance with Standing Orders 1 (d)- 1(i)

4. FULL COUNCIL MINUTES 

     4.1 To confirm the accuracy of the minutes of the meeting held on 13 October  2021 Attached

      4.2 To receive an update on any matters arising not included elsewhere on the agenda

5.   FINANCE COMMITTEE HELD ON 13 OCTOBER 2021:  The minutes from the 

      meeting are to be received and noted.  Questions can be asked of the Committee

      Chairman Attached

6.   RECREATION AND PLANNING COMMITTEE HELD ON 27 OCTOBER 2021:The 

      minutes from the meeting are to be received and noted.  Questions can be asked 

      of the Committee Chairman Attached

7.    COUNCILLOR’S QUESTIONS  

To answer questions previously notified to the Clerk under Standing Order 9 

8.   CLERK’S REPORT 

9.   CHAIRMAN’S REPORT

10. REPORTS FROM MEMBERS, WORKING GROUPS AND OUTSIDE BODIES  

11.TO CONSIDER CORRESPONDENCE RECEIVED 

11.1 ABF The Soldiers Charity – Invitation to Christmas Curry Luncheon, and / or donation request

11.2 One Way Out Escape Rooms - Space share Proposal

11.3 4 Oakham – Request received for OTC to contribute towards cost of 

gazebos

12. FINANCIAL ISSUES 

  12.1 2020-2021 Conclusion of External Audit 2020/21:  To receive new information

  12.2 Payments for Approval:  To follow

  12.3 Bank Reconciliation at 31 October 2021:  To follow

  12.4 2022-2023 Budget:  To receive information 

13. OAKHAM SKATEPARK PROJECT:  To consider Report Number TC 01/11/2021 

Attached

14. OAKHAM TOWN CRIER:  To consider Report Number TC 02/11/2021

Attached

15.  CUTTS CLOSE SHELTER:  To consider Report number TC 03/11/2021

Attached

16. OBTAINING TITLE REGISTERS AND TITLE PLANS FOR OTC ASSETS:  

      To consider Report Number TC/04/11/2021 Attached

17.  RUTLAND PRIDE 2022:  To consider Report Number TC/05/11/2021 Attached

18.  REVIEW OF STANDING ORDERS:  To consider the following motion which has 

       been submitted by Cllr. Orchard

“that Standing orders be reviewed monthly, equally divided across the year

(nominally 2 per councillor, per month) to allow for a more focused opportunity for councillors to review and offer updates”

19.  ARMED FORCES COVENANT:  To receive information

20. MATTERS FOR FUTURE DISCUSSION:  To receive information

21. MATTERS FOR CONSIDERATION IN PRIVATE:  Appointment of Town Clerk

22. DATE AND TIME OF NEXT MEETING:  08 December 2021 @ 6.30 p.m. 

NOTES:

a) The meeting is open to the press & public. 

b) The Town Council allows a short period of time at meetings of the Full Council when residents can put questions to the council. At other times, the public are not able to take part in the proceedings except at the discretion of the Chairman who may at a convenient time in the transaction of business adjourn the meeting and suspend standing orders to allow any member of the public to address the meeting and ask questions requiring answers of a factual nature 

c) Mobile phones are to be turned off during the meeting

Meeting Documents

• Agenda 10.11.2021
• Agenda Finance 10.11.2021
• Draft Minutes P R 27.10.21
• Finance Draft Minutes 13.10.21 (002)
• LAND REGISTER SEARCHES ITEM 16 04.11.2021
• OTC draft minutes 13.10.21
• RUTLAND PRIDE TC 05 11 2021 - 10.11.21
• skate park paper ITEM 13 - 01.11.21
• TC ITEM 14 01.11.21
• TC ITEM 14 01.11.21
• draft risk management strategy
• Earmarked Reserve Policy
• Earmarked Reserves
• OTC Investment Strategy November 2021
• CUTTS CLOSE TC 03 11 2021 - 10.11.2021

Oakham Town Council Staffing Committee Meeting 28th September 2021 Agenda

Oakham Town Council

Rol House, Long Row, Oakham, Rutland, LE15 6NL

01572 723627

 enquiries@oakhamtowncouncil.gov.uk

 www.oakhamtowncouncil.gov.uk

TO: ALL MEMBERS OF THE COMMITTEE

IN ACCORDANCE WITH THE REQUIREMENTS OF THE LOCAL GOVERNMENT ACT

1972, A MEETING OF THE STAFFING COMMITTEE, WILL BE HELD ON TUESDAY

28TH SEPTEMBER 2021 AT 6PM, AT THE OFFICES OF OAKHAM TOWN COUNCIL,

ROL HOUSE, LONG ROW, OAKHAM, RUTLAND LE15 6NL

Ms A Greaves

Clerk to the Council

21st September 2021

 A MEETING OF

OAKHAM TOWN COUNCIL’S STAFFING COMMITTEE

TUESDAY 28THSEPTEMBER 2021 AT 6PM

Members of the public attending this meeting are advised that it will

be filmed and recorded, or photographed

AGENDA

1. APOLOGIES – Standing Order 1(u)

(i) To receive apologies for absence

(ii) To decide whether to approve apologies for absence

2. DECLARATIONS OF INTEREST

Members are asked to declare, if required:

(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda

(ii) Any other interest they may have in respect to items on the agenda

3. MINUTES (Appendix A)

To approve the minutes of the meeting of the Staffing Committee held on 2

nd September 2021

4. DEPUTATIONS BY THE PUBLIC

Members of the Public are invited to address the meeting in accordance with the procedures

laid down in Standing Orders 1(d) – 1(i)

5. TERMS OF REFERENCE (Appendix B)

To agree on the Committee’s Terms of Reference to be submitted to the Council for approval

6. EXEMPT ITEMS

To consider the following resolution: “That, in view of the confidential nature of the following

agenda item, the press and public be excluded from the meeting, in accordance with the Public

Bodies (Admission to Meetings) Act 1960, section 1”

7. STAFFING MATTERS

Discuss and agree any recommendations 

Oakham Town Council Meeting 8th September 2021 7.30pm Agenda

Oakham Town Council

Rol House, Long Row, Oakham, Rutland, LE15 6NL

01572 723627

enquiries@oakhamtowncouncil.gov.uk

www.oakhamtowncouncil.gov.uk

TO: ALL MEMBERS OF THE TOWN COUNCIL

IN ACCORDANCE WITH THE REQUIREMENTS OF THE LOCAL

GOVERNMENT ACT 1972 YOU ARE HEREBY SUMMONED TO ATTEND A

MEETING OF OAKHAM TOWN COUNCIL, 

WEDNESDAY 8TH SEPTEMBER 2021 COMMENCING 7.30 PM, AT THE OFFICES OF THE TOWN COUNCIL,

ROL HOUSE, LONG ROW, OAKHAM, RUTLAND LE15 6NL.

PRESS AND PUBLIC ARE CORDIALLY INVITED TO ATTEND

Clerk to the Council

2nd September 2021

AGENDA

Members of the public attending this meeting are advised that it may be filmed and recorded.

1. APOLOGIES AND REASONS FOR ABSENCE

2. DECLARATION OF MEMBERS’ INTERESTS AND APPLICATIONS FOR

DISPENSATION

Members are reminded to declare any interests which may arise on matters for

discussion at the meeting

3. MINUTES (Appendix A)

To confirm the minutes of the meeting held on 11

th August 2021

4. DEPUTATIONS BY THE PUBLIC

Members of the Public are invited to address the meeting in accordance with

procedures laid down in Standing Orders 1(d) – 1(i)

5. COUNCILLOR’S QUESTIONS

To answer questions previously notified to the Clerk under Standing Order 9

6. CLERKS REPORT

7. CHAIRMAN’S REPORT

8. REPORTS FROM MEMBERS, WORKING GROUPS AND OUTSIDE BODIES

To receive an update regarding the Welcome Back grant

9. CO-OPTION OF A NEW MEMBER

a) Recommendation from the interview panel that Mr David Graham is considered for

appointment as a co-opted Councillor for the South ward

b) Declaration of Acceptance

10. TO CONSIDER CORRESPONDENCE RECEIVED (Appendices B, Bi, Bii)

a) To consider a request from Rutland County Council

 b) A letter regarding highway concerns on Kings Road

 c) A letter regarding Rutland Kino

11. STATEMENT OF ACCOUNTS (Appendix C)

a) To approve the expenditure and statement of accounts to 31st August 2021

b) To receive a budget report showing expenditure for the year to date 

12. SUPPORT TO REFUGEES (Appendix D)

 To receive Report No. TC03221

13. DEVELOP A FORWARD 10-YEAR PLAN FOR OTC OWNED ASSETS (Appendix E)

 To receive Report No. TC03321

14. TO CONSIDER GRANT-AID APPLICATIONS (Appendices F, Fi)

a) Root-and-Branch Out

b) Rutland Community Ventures CIC

15. REVIEW AND CONFIRMATION OF COUNCIL’S POLICIES (Appendices G, Gi)

 To receive Report No. TC03421

• Standing Orders

• Financial Regulations

• Capability Policy

• Complaints Procedure Policy

• Code of Conduct

• Data Protection

• Disciplinary Policy

• Drug and Alcohol Abuse Policy

• Employee Privacy Notice Policy

• Equal Opportunities Policy

• Guide to Freedom of Information Act

• Grants Policy

• Grievance Procedure Town Clerk Policy

• Grievance Procedure Employee Policy

• Health and Safety Policy

• Managing Stress in the Workplace Policy

• Model Publication Scheme

• OTC Strategic Plan

• Parks and Open Spaces for Events

• Provision of Grit Bins Policy

• Protocol on Recordings Policy

• Staff Appraisal Policy

• Sickness Absence Procedure Policy

• The Local Government Transparency Code

• Vexatious Complaints Procedure (v1)

16. COUNCIL REPRESENTATION AT THE LEICESTERSHIRE AND RUTLAND

ASSOCIATION OF LOCAL COUNCILS (LRALC) AGM

 To appoint a member to attend the virtual AGM as a representative of OTC on

 Saturday 18th September at 10am

17. TO CONSIDER CURRENT PLANNING APPLICATIONS AND MAKE

RECOMMENDATIONS TO RUTLAND COUNTY COUNCIL

a) 2021/0855/FUL Victoria Hall, 39A High Street Ms Margrett

The refurbishment and conversion of the Victoria Hall to a 2 screen digitally

equipped cinema with a café bar, foyers and multi-use lounge and ancillary facilities

b) 2021/0856/LBA Victoria Hall 39A High Street Ms Margrett

The refurbishment and conversion of the Victoria Hall to a 2 screen digitally

equipped cinema with a café bar, foyers, multi-use lounge and ancillary facilities

c) 2021/0907/FUL 53 Brooke Road Mr Thomason

Loft conversion with flat roof dormer to rear elevation and 2x rooflights to front

elevation

d) 2021/0910/FUL 12 Uppingham Road Mr Mackin

Proposed single storey front extension to form a study.

e) 2021/0927/FUL 47 Deans Street Mr Moffitt

Single storey extension to rear of property and replacement of existing windows.

f) 2021/0913/FUL 47 Stamford Road Mr Edwards

Demolition of existing dwelling house and erection of new dwelling.

g) 2021/0842/LBA 16 Catmos Street Mr & Mrs Ley

Internal alterations to include replacement staircase.

h) 2021/0944/FUL 6 Redland Road Mr & Mrs Merrell

Single storey extension

i) 2021/0957/FUL 70 Cold Overton Road Mrs Rowell

New conservatory to rear, alterations to existing side of property incorporating single

storey extension to side/rear

j) 2021/0859/RES Land between Barleythorpe and Oakham Burley Park Way

Larkfleet Homes

 Reserved matters application to approved scheme (Phase 9-2015/0083/RES) in

respect of six apartment blocks plots 175-216 (total 33 plots) and their replacement

with 10 (No.) 3 storey homes and 6 (No.) 2 storey homes following outline planning

permission APP/2011/0832.

k) 2021/0981/FUL 77 Welland Way Mr & Mrs Cockburn

Single storey side extension and single storey rear extension.

l) 2021/0996/CAT 14 Barlow Road Mr McCann

Oak tree at address to be pollarded -tree has always been diseased and sprays sap

year-round until the colder months

m) 2021/0925/LBA 56 High Street Mr Furey

Removal of recently added studwork walls addition of timber studwork walls addition

of timber studwork walls

n) 2021/1008/CAT 16 Catmos Street Mr Ley

T1 – sycamore- reduced all round by no more than 3 metres due to T1 over

dominating the space in the garden

o) 2021/1026/PTA 16 Catmos Street Mr Ley

T2 – Birch – reduced all round by no more than 3 metres due to very close proximity

to the property

p) 2021/1005/FUL 31 Nene Crescent Mr Kelly

Porch to be updated, 2 story side extension with integral garage and single -story

extension to rear

q) 2021/1011/FUL Glebe Farm Cold Overton Road Mr Armitage

Variation of condition 1 of planning application 2018/1049/FUL. Extension of time for

2 years requested to allow continued use in line with necessary farming

requirements

18. TO PASS A RESOLUTION THAT, IN VIEW OF THE CONFIDENTIAL NATURE OF

THE FOLLOWING AGENDA ITEM, THE PUBLIC AND PRESS BE EXCLUDED

FROM THE MEETING, IN ACCORDANCE WITH THE PUBLIC BODIES

(ADMISSION TO MEETINGS) ACT 1960, SECTION 1

19. RECOMMENDATIONS FROM THE STAFFING COMMITTEE HELD ON

THURSDAY 2ND SEPTEMBER 2021

Wednesday, 8th September 2021 @ 7:30 pm

---

Meeting Documents

• Agenda

• Appendix A

• Appendix B

• Appendix Bi

• Appendix Bii

• Appendix C

• Appendix D

• Appendix E

• Appendix F

• Appendix Fi

• Appendix G

• Appendix Gi

Tonight's Special Full Rutland County Council meeting to discuss the Local plan will be starting at 7 pm, 1 September 2021 at the Rutland Showground. 60 seats will be publicly available. The meeting can also be viewed online

Tonight's Special Full Rutland County Council meeting to discuss the Local plan will be starting at 7 pm, 1 September 2021 at the Rutland Showground. 60 seats will be publicly available. The meeting can also be listend to online

Zoom: https://us06web.zoom.us/j/85261800870

Agenda https://rutlandcounty.moderngov.co.uk/ieListDocuments.aspx

Special Meeting, Council - Wednesday, 1st September, 2021 7.00 pm

• Agenda frontsheet  PDF 367 KB

• Agenda reports pack

• Addendum to Item 5 - List of Petitions, Deputations and Questions  PDF 250 KB

Venue: Rutland Showground, Venue: Rutland Showground, Showground Way, Oakham LE15 7TW - 
The meeting will be available to view at https://us06web.zoom.us/j/85261800870 

RUTLAND LOCAL PLAN  PDF 511 KB

• View the background to item 7.

Additional documents:

• Appendix 1 - Inspector's Letter to the Council 

• , item 7.

•  PDF 77 KB

• Appendix 2 - Risks and Issues 

• , item 7.

•  PDF 223 KB

• Appendix 3 - New Plan Timeline 

• , item 7.

•  PDF 414 KB

• Appendx 4 - Financials 
• , item 7.

•  PDF 400 KB

Oakham Town Council Staffing Committee Meeting Thursday, 2nd September 2021 @ 6:00 pm

Oakham Town Council

Rol House, Long Row, Oakham, Rutland, LE15 6NL

01572 723627

 enquiries@oakhamtowncouncil.gov.uk

 www.oakhamtowncouncil.gov.uk

TO: ALL MEMBERS OF THE COMMITTEE

IN ACCORDANCE WITH THE REQUIREMENTS OF THE LOCAL GOVERNMENT ACT

1972, A MEETING OF THE STAFFING COMMITTEE, WILL BE HELD ON THURSDAY

2ND SEPTEMBER 2021 AT 6PM, AT THE OFFICES OF OAKHAM TOWN COUNCIL,

ROL HOUSE, LONG ROW, OAKHAM, RUTLAND LE15 6NL

Ms Greaves

Clerk to the Council

26th August 2021

 A MEETING OF

OAKHAM TOWN COUNCIL’S STAFFING COMMITTEE

THURSDAY 2ND SEPTEMBER 2021 AT 6PM

Members of the public attending this meeting are advised that it will

be filmed and recorded, or photographed

AGENDA

1. APOLOGIES – Standing Order 1(u)

(i) To receive apologies for absence

(ii) To decide whether to approve apologies for absence

2. DECLARATIONS OF INTEREST

Members are asked to declare, if required:

(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda

(ii) Any other interest they may have in respect to items on the agenda

3. MINUTES (Appendix A)

To approve the minutes of the meeting of the Staffing Committee held on 30th September 2020

4. DEPUTATIONS BY THE PUBLIC

Members of the Public are invited to address the meeting in accordance with the procedures

laid down in Standing Orders 1(d) – 1(i)

5. EXEMPT ITEMS

To consider the following resolution: “That, in view of the confidential nature of the following

agenda item, the press and public be excluded from the meeting, in accordance with the Public

Bodies (Admission to Meetings) Act 1960, section 1”

6. APPOINTMENTS

To discuss and agree recommendations 

DRAFT MINUTES OF THE STAFFING COMMITTEE MEETING OF OAKHAM TOWN

COUNCIL HELD ON WEDNESDAY 30TH SEPTEMBER 2020

DUE TO SOCIAL CIRCUMSTANCES IMPOSED BY COVID-19, THIS MEETING WAS

HELD VIA ZOOM

PRESENT: Cllrs David Romney (Chair), Adam Lowe, Sally-Anne Wadsworth, Zoe Neal,

Clerk to the Council

ABSENT: None

IN THE PUBLIC GALLERY: None

06/20 APOLOGIES AND REASONS FOR ABSENCE

 None received

07/20 DECLARATIONS OF INTEREST

 None received

08/20 MINUTES

Proposed by Cllr Wadsworth, seconded by Cllr Neal and unanimously resolved to confirm

the Minutes of the Staffing Committee held on 29th July, as a true record of that meeting

09/20 DEPUTATIONS BY THE PUBLIC

 None

10/20 EXEMPT ITEMS

Proposed by Cllr Lowe, seconded by Cllr Wadsworth and unanimously resolved to

exclude the Public and Press during consideration of items 6,7 and 8 on the agenda,

due to the confidential nature of the matters to be discussed

11/20 STAFF APPRAISAL

Proposed by Cllr Wadsworth, seconded by Cllr Neal and unanimously resolved that the

matrix for the staff appraisal was scored and accepted

12/20 PAY SCALE

Proposed by Cllr Romney, seconded by Cllr Lowe and unanimously resolved that

recommendations to full Council that the new NJC pay scales are approved, and

backdated to 1st April 2020, plus based on a successful appraisal they approve the new

pay scale to the Clerk’s salary at SCP26

13/20 CONTRACTS AND STAFFING

Proposed by Cllr Lowe, seconded by Cllr Wadsworth and unanimously resolved

to recommend to full Council to a part-time member of staff for additional maintenance

and work in the community

The Chairman thanked everyone for their contributions and closed the meeting at 17.55

Signed: _______________________________________________________________

2nd September 2021

 Chairman 

Oakham Town Council Meeting Agenda Thursday 22nd April 2021

Oakham Town Council

Rol House, Long Row, Oakham, Rutland, LE15 6NL

01572 723627

enquiries@oakhamtowncouncil.gov.uk

www.oakhamtowncouncil.gov.uk

Members of the Town Council are hereby summoned to attend an EXTRAORDINARY MEETING

OF OAKHAM TOWN COUNCIL OAKHAM TOWN COUNCIL to be held via Zoom on

THURSDAY 22ND APRIL 2021 commencing at 6.30pm.

The business to be transacted at the meeting is specified in the agenda set out below.

For members of the public who wish to attend the meeting, please click on the link below:

https://zoom.us/j/91059014130?pwd=Tk1jNjJOKzgvK0pVOE53TjhPL3lQdz09

(Telephone dial in details are available and are included at the end of this agenda)

Cllr D Romney

Chairman 15th April 2021

AGENDA

Members of the public attending this meeting are advised that it may be filmed and recorded.

1. APOLOGIES AND REASONS FOR ABSENCE

2. DECLARATION OF MEMBERS’ INTERESTS AND APPLICATIONS FOR DISPENSATION

Members are reminded to declare any interests which may arise on matters for discussion at the

meeting

3. MINUTES (Appendix A)

To confirm the minutes of the meeting held on 31st March 2021

4. DEPUTATIONS BY THE PUBLIC

Members of the Public are invited to address the meeting in accordance with procedures laid

down in Standing Orders 1(d) – 1(i)

5. COUNCILLOR’S QUESTIONS

To answer questions previously notified to the Clerk under Standing Order 9

6. CLERKS REPORT

7. CHAIRMAN AND MEMBER’S REPORTS

8. REPORTS FROM WORKING GROUPS

9. STATEMENT OF ACCOUNTS (Appendix B)

To approve the Statement of Accounts to 31st March 2021

10. OAKHAM BANNER CAMPAIGN (Appendix C)

 To approve the wording and design

11. PLAYGROUND INSPECTION REPORTS (Appendices D, Di, Dii)

 To receive the quarterly independent playground inspection reports and to make any decisions as

appropriate 

12. PARISH TREES (Appendix E)

 To receive Report No. TC01421

13. TO CONSIDER CURRENT PLANNING APPLICATIONS AND MAKE ANY

RECOMMENDATIONS TO RUTLAND COUNTY COUNCIL

a) 2021/0145/LBA Berkeley Trustee Co Ltd

Proposal replacement of shop front windows and door and second floor window with

double glazed unit.

49A High Street

b) 2021/0385/FUL Mr and Mrs Lamb

Rear single storey extension.

4 Gilmore Close

c) 2020/1427/FUL Mr and Mrs Sizer

Proposed porch, single storey side extensions to west and east elevations and flat roof rear

single storey extension. Renovation works

34 Stamford Road

d) 2021/0079/FUL MR Dalllen Tan

Proposal two storey extension

17 Balmoral Road

14. ELECTRIC VEHICLE CHARGING POINT – CHURCH STREET CAR PARK (Appendix F)

 To consider a quotation

15. EXCLUSION OF PRESS & PUBLIC

 To resolve whether to exclude the public and press for consideration of the following contractual

matters, in accordance with the Public Bodies (Admission to Meetings) Act 1960, section 1

16. CHARGE POINT AGREEMENT (Appendix G)

 To receive Report No. TC01521

17. CUTTS CLOSE PATH (Appendix H)

 To receive Report No. TC01621

Dial by your location

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 +44 203 481 5237 United Kingdom

 +44 203 481 5240 United Kingdom

 +44 203 901 7895 United Kingdom

 +44 208 080 6591 United Kingdom

 +44 208 080 6592 United Kingdom

 +44 330 088 5830 United Kingdom

Meeting ID: 910 5901 4130

Passcode: 241622

• Appendix A
• Appendix B
• Appendix C
• Appendix D
• Appendix Di
• Appendix Dii
• Appendix E
• Appendix F

Oakham Town Council Meeting planned for the 12th April 2021 Cancelled due to the death of HRH The Duke of Edinburgh I am not sure why?

Oakham Town Council Meeting planned for the 12th April 2021 

Cancelled due to the death of HRH The Duke of Edinburgh

I am not sure why?

https://oakhamtowncouncil.gov.uk/meetings-calendar/full-council-11/

Ron Simpson, Uppingham, Management, at Police and Crime Commissioners, Meeting

Ron Simpson, Uppingham, Management, at Police and Crime Commissioners, Meeting

Oakham Town Council, Meeting, 13th November 2014, Video, Letter

Oakham Town Council met this week and as shown on previous
posts they did not comply with the law when co-opting a new
member.

I have received a letter from the clerk confirming the council
is seeking further advice.

The Clerk also told me as he councils legal officer he should have intervened
much earlier in the process.

The council continually flouts the law and there appears to be
no one to hold them to account.

As a result of this meeting a planning comment is heading to
Rutland County Council, for the first time I have ever seen
with a real legal reason to object, referring to documents to
back up the reason for rejection. That is thanks to Cllr Alan
Walters who is also a county councillor. It appears he has learnt
something during his time as a county councillor.

Cllr Lucas has a hearing impairment and for some time she
has request a hearing loop for her and visitors to the chamber.
Some of the council members conduct was disgraceful and the
chairman's for allowing the disgraceful way this matter was handled.
Joyce is no friend of mine, but that does not stop me strongly disagreeing
with the way the request was handled.

Oakham Town Council has a very poor history when it comes to matters
of disability and diversity.

A few years ago they agreed the small cost to place information stickers in
braille on new information signs and then decided they would not bother.

They closed a footpath to disabled user rather then fixing it.

This week a resident told  me "the only way this town council is going
to recognise its responsibilities towards all members of our community
is if one of their own became severely disabled, because they are a selfish
bunch"

I don't think is true because they have a councillor who has trouble hearing and
they are not the first. they should have fitted a loop many years ago and then
they would not now be humiliating and upsetting one of their own.

Wednesday, November 12, 2014

Oakham Town Council Unlawfully Co-opt New Member

Oakham Town Council Unlawfully Co-opt New Member

Despite recent correspondence from the Chairman of Oakham Town Council in which
she attempted to assure me they have learnt from past "mistakes"

The over paid clerks incompetence shone through once again this evening.

This evening council had four candidates who were keen to serve our community.

Despite this the town council only considered one of those applicants.

At the adjournment for the man to sign papers in double quick time.

I raised the issue relating to the Town Council not included the three others in
the voting procedure.

The Chairman Cllr Alf Dewis gave the impression he was not interested and
stated they had followed the correct legal requirements for co-option.

They had not.

He reconvened the meeting to consider a planning application. A Councillor
left the room due to a interest. So I decided to leave the room for a chat.

After a period of time had passed Cllr Lowe came out to notify the Councillor
he could return to the meeting and added the meeting had been adjourned again.
He would not give a reason.

It soon became evident that the Clerk and Chairman had their noses in a legal
book. They concluded "he has a point"

The meeting restarted and the Chairman told all I had a point.

They then told the person they had co-opted they would need to follow the
legal procedure and they were sorry.

They failed to over turn the previous incompetent outcome. Moving straight
to a vote for each of the four applicants.

The same man was elected / co-opted.

Mugabe must watch the film to follow, he might find it educational and beneficial.


All though Oakham Town Council feel they have promptly redressed their legal
errors, surely if you break the law their must be consequence but nether in
Rutland?

This is a repeat of the unlawful co-option in 2013 of Cllr Leanne Martin.

Some one recently told me the definition of stupidity is constantly repeating
the same mistakes.

Oakham Town Council also breached standing orders by not revoking the
first resolution and then revisiting the item within six months.

Thursday, November 13, 2014

Oakham Town Council, Suspend Announcement of New Councillor, Video

Oakham Town Council, Suspend Announcement,
Unlawful Co-option of a new Councillor Chairman Cllr Alf Dewis

Oakham Town Council are delaying announcing yesterdays co-option claiming
they are seeking legal advice.

Cllr Alf Dewis was in a meeting with the Clerk this afternoon.

The Clerk said as the councils legal officer, he should have pointed out the
error of procedure earlier than he did.

Since the law has changed and video recording of meetings are permitted Oakham
Town Council are finding it difficult if not impossible to sweep their incompetence
and law breaking under the carpet.

In the past I would have come away and posted truthful comments and the
council would then run to the local police and tell other people I am nuts and
twisting the facts.

The video clearly shows they breached the law and their own standing orders.

It will be interesting to see how they are going to dig themselves out of this mess.

Members of the public have called for the resignation of Cllr Dewis and Stubs.
Stating Cllr Stubs lied at the meeting and Cllr Dewis for the way he conducted
the meeting. Those present and who have watch this video earlier today agree.

Of course we know resignations are highly unlikely because most town councillors
like Dewis and Stubs think they are above the law.

It took a year of protesting to get the resignation from Cllr Haworth even though
district judge had justly trashed his reputation.