Oakham Town Council Meeting 8th September 2021 7.30pm Agenda

Oakham Town Council

Rol House, Long Row, Oakham, Rutland, LE15 6NL

01572 723627

enquiries@oakhamtowncouncil.gov.uk

www.oakhamtowncouncil.gov.uk

TO: ALL MEMBERS OF THE TOWN COUNCIL

IN ACCORDANCE WITH THE REQUIREMENTS OF THE LOCAL

GOVERNMENT ACT 1972 YOU ARE HEREBY SUMMONED TO ATTEND A

MEETING OF OAKHAM TOWN COUNCIL, 

WEDNESDAY 8TH SEPTEMBER 2021 COMMENCING 7.30 PM, AT THE OFFICES OF THE TOWN COUNCIL,

ROL HOUSE, LONG ROW, OAKHAM, RUTLAND LE15 6NL.

PRESS AND PUBLIC ARE CORDIALLY INVITED TO ATTEND

Clerk to the Council

2nd September 2021

AGENDA

Members of the public attending this meeting are advised that it may be filmed and recorded.

1. APOLOGIES AND REASONS FOR ABSENCE

2. DECLARATION OF MEMBERS’ INTERESTS AND APPLICATIONS FOR

DISPENSATION

Members are reminded to declare any interests which may arise on matters for

discussion at the meeting

3. MINUTES (Appendix A)

To confirm the minutes of the meeting held on 11

th August 2021

4. DEPUTATIONS BY THE PUBLIC

Members of the Public are invited to address the meeting in accordance with

procedures laid down in Standing Orders 1(d) – 1(i)

5. COUNCILLOR’S QUESTIONS

To answer questions previously notified to the Clerk under Standing Order 9

6. CLERKS REPORT

7. CHAIRMAN’S REPORT

8. REPORTS FROM MEMBERS, WORKING GROUPS AND OUTSIDE BODIES

To receive an update regarding the Welcome Back grant

9. CO-OPTION OF A NEW MEMBER

a) Recommendation from the interview panel that Mr David Graham is considered for

appointment as a co-opted Councillor for the South ward

b) Declaration of Acceptance

10. TO CONSIDER CORRESPONDENCE RECEIVED (Appendices B, Bi, Bii)

a) To consider a request from Rutland County Council

 b) A letter regarding highway concerns on Kings Road

 c) A letter regarding Rutland Kino

11. STATEMENT OF ACCOUNTS (Appendix C)

a) To approve the expenditure and statement of accounts to 31st August 2021

b) To receive a budget report showing expenditure for the year to date 

12. SUPPORT TO REFUGEES (Appendix D)

 To receive Report No. TC03221

13. DEVELOP A FORWARD 10-YEAR PLAN FOR OTC OWNED ASSETS (Appendix E)

 To receive Report No. TC03321

14. TO CONSIDER GRANT-AID APPLICATIONS (Appendices F, Fi)

a) Root-and-Branch Out

b) Rutland Community Ventures CIC

15. REVIEW AND CONFIRMATION OF COUNCIL’S POLICIES (Appendices G, Gi)

 To receive Report No. TC03421

• Standing Orders

• Financial Regulations

• Capability Policy

• Complaints Procedure Policy

• Code of Conduct

• Data Protection

• Disciplinary Policy

• Drug and Alcohol Abuse Policy

• Employee Privacy Notice Policy

• Equal Opportunities Policy

• Guide to Freedom of Information Act

• Grants Policy

• Grievance Procedure Town Clerk Policy

• Grievance Procedure Employee Policy

• Health and Safety Policy

• Managing Stress in the Workplace Policy

• Model Publication Scheme

• OTC Strategic Plan

• Parks and Open Spaces for Events

• Provision of Grit Bins Policy

• Protocol on Recordings Policy

• Staff Appraisal Policy

• Sickness Absence Procedure Policy

• The Local Government Transparency Code

• Vexatious Complaints Procedure (v1)

16. COUNCIL REPRESENTATION AT THE LEICESTERSHIRE AND RUTLAND

ASSOCIATION OF LOCAL COUNCILS (LRALC) AGM

 To appoint a member to attend the virtual AGM as a representative of OTC on

 Saturday 18th September at 10am

17. TO CONSIDER CURRENT PLANNING APPLICATIONS AND MAKE

RECOMMENDATIONS TO RUTLAND COUNTY COUNCIL

a) 2021/0855/FUL Victoria Hall, 39A High Street Ms Margrett

The refurbishment and conversion of the Victoria Hall to a 2 screen digitally

equipped cinema with a café bar, foyers and multi-use lounge and ancillary facilities

b) 2021/0856/LBA Victoria Hall 39A High Street Ms Margrett

The refurbishment and conversion of the Victoria Hall to a 2 screen digitally

equipped cinema with a café bar, foyers, multi-use lounge and ancillary facilities

c) 2021/0907/FUL 53 Brooke Road Mr Thomason

Loft conversion with flat roof dormer to rear elevation and 2x rooflights to front

elevation

d) 2021/0910/FUL 12 Uppingham Road Mr Mackin

Proposed single storey front extension to form a study.

e) 2021/0927/FUL 47 Deans Street Mr Moffitt

Single storey extension to rear of property and replacement of existing windows.

f) 2021/0913/FUL 47 Stamford Road Mr Edwards

Demolition of existing dwelling house and erection of new dwelling.

g) 2021/0842/LBA 16 Catmos Street Mr & Mrs Ley

Internal alterations to include replacement staircase.

h) 2021/0944/FUL 6 Redland Road Mr & Mrs Merrell

Single storey extension

i) 2021/0957/FUL 70 Cold Overton Road Mrs Rowell

New conservatory to rear, alterations to existing side of property incorporating single

storey extension to side/rear

j) 2021/0859/RES Land between Barleythorpe and Oakham Burley Park Way

Larkfleet Homes

 Reserved matters application to approved scheme (Phase 9-2015/0083/RES) in

respect of six apartment blocks plots 175-216 (total 33 plots) and their replacement

with 10 (No.) 3 storey homes and 6 (No.) 2 storey homes following outline planning

permission APP/2011/0832.

k) 2021/0981/FUL 77 Welland Way Mr & Mrs Cockburn

Single storey side extension and single storey rear extension.

l) 2021/0996/CAT 14 Barlow Road Mr McCann

Oak tree at address to be pollarded -tree has always been diseased and sprays sap

year-round until the colder months

m) 2021/0925/LBA 56 High Street Mr Furey

Removal of recently added studwork walls addition of timber studwork walls addition

of timber studwork walls

n) 2021/1008/CAT 16 Catmos Street Mr Ley

T1 – sycamore- reduced all round by no more than 3 metres due to T1 over

dominating the space in the garden

o) 2021/1026/PTA 16 Catmos Street Mr Ley

T2 – Birch – reduced all round by no more than 3 metres due to very close proximity

to the property

p) 2021/1005/FUL 31 Nene Crescent Mr Kelly

Porch to be updated, 2 story side extension with integral garage and single -story

extension to rear

q) 2021/1011/FUL Glebe Farm Cold Overton Road Mr Armitage

Variation of condition 1 of planning application 2018/1049/FUL. Extension of time for

2 years requested to allow continued use in line with necessary farming

requirements

18. TO PASS A RESOLUTION THAT, IN VIEW OF THE CONFIDENTIAL NATURE OF

THE FOLLOWING AGENDA ITEM, THE PUBLIC AND PRESS BE EXCLUDED

FROM THE MEETING, IN ACCORDANCE WITH THE PUBLIC BODIES

(ADMISSION TO MEETINGS) ACT 1960, SECTION 1

19. RECOMMENDATIONS FROM THE STAFFING COMMITTEE HELD ON

THURSDAY 2ND SEPTEMBER 2021

Wednesday, 8th September 2021 @ 7:30 pm

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Meeting Documents

• Agenda

• Appendix A

• Appendix B

• Appendix Bi

• Appendix Bii

• Appendix C

• Appendix D

• Appendix E

• Appendix F

• Appendix Fi

• Appendix G

• Appendix Gi

A MEETING OF OAKHAM TOWN COUNCIL’S PLANNING AND PARKS COMMITTEE 7.30PM WEDNESDAY SEPTEMBER 26th 2012 VICTORIA HALL, 39, HIGH STREET, OAKHAM

The next meeting of the Town Councils meeting is Wednesday
I was stopped yesterday and asked if these meetings were public
All Town Council Meetings are open to the public although very few
people attend, something the council enjoys and does its best to stop
me reporting.

Of course there are times when the council is deciding how to spend
large sums of your money they will make that an exempt item and kick
out public and press.

believe it or not this bunch of unelected people are serving and representing
the residents of Oakham, the public pay for this organisation that the Clerk
once put into a written report "we don't do much, but what we do, we do well"

The public overpay for very little if any service from the Town Council.




Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627 Fax: 01572 759395
e-mail: enquiries@oakhamtowncouncil.gov.uk

A MEETING OF
OAKHAM TOWN COUNCIL’S
PLANNING AND PARKS COMMITTEE
7.30PM WEDNESDAY SEPTEMBER 26th 2012
VICTORIA HALL, 39, HIGH STREET, OAKHAM

AGENDA

1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve apologies for absence

2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of Members’
Interests

3. MINUTES (Appendix A)
To confirm the minutes of the meeting of the Planning and Parks Committee held on
Wednesday July 25th 2012

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8

5. MEMBER’S REPORTS
To receive reports from members relating to the work of the Committee
(Members intending to give a report should inform the Clerk before the meeting)

6. CLERK’S REPORT – For information only
To receive a report from the Clerk

7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid
down in Standing Order 1(d) – 1(i)

8. FLORAL DISPLAYS (Appendix B)
To decide on various issues relating to the tender for floral displays in Oakham

9. LIME TREE – CUTTS CLOSE (Appendix C)
To consider a report and to make decisions as appropriate

10. AUDIT OF ROYCES PLAYING FIELD (Appendix D)
To consider a report on an audit of Royces Playing Field and to make decisions as appropriate

11. CHRISTMAS TREE (Appendix E)
To consider a request from the Rotary Club of Rutland to purchase a Christmas Tree

12. PLANNING APPLICATIONS
To consider the following applications received to date and to make recommendations
or observations thereon to Rutland County Council:

(i) APP/2012/0587/APB/(PTA) Mrs Ruth Bray
Crown lift of 4.5m to 1 No. Lime tree
Wrens Holt
20a Stamford Road

(ii) APP/2012/0598/APB(PTA) Mrs Blandamer
Crown reduce 1 No. Hazel Tree by 3-4m. Crown raise 1 No. Larch
Treetops 45 Stamford Road

(iii) APP/2012/0607/EZE(OTHR) Mr Kieren Lockner
Change of use to a mixed use of dwelling and child day care facility. Construction of a
two storey side extension to east elevation of the dwellinghouse following demolition of
existing garage
23 Lonsdale Way

(iv) APP/2012/0596/DTR(FUL) Mr Jody Marsh (Spire Homes)
Replacement of 23 windows and 3 doors in the Lodge Building
The Lodge Stamford Road

Richard White
Clerk to the Council
20th September 2012

MEETING OF OAKHAM TOWN COUNCIL, 2ND MARCH 2011, 7.30PM, VICTORIA HALL, 39 HIGH STREET, OAKHAM, Rutland

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627 Fax: 01572 759395
e-mail: enquiries@oakhamtowncouncil.gov.uk


A MEETING OF OAKHAM TOWN COUNCIL WAS HELD ON WEDNESDAY 2ND MARCH 2011 AT 7.30PM, VICTORIA HALL, 39 HIGH STREET, OAKHAM

Apologies for absence were received from, Councillor Grey personal reasons and from Councillor Woodcock busy working.

 
Members were asked to declare any interest they may have in respect to items on the
agenda Councillor Tor Clark declared an interest as a allotment owner.

The minutes of the meeting of Oakham Town Council held on
Wednesday February 16th 2011 were confirmed after small amendment was made by Councillor Dewis

There were no Councillors questions.

There were no  items outstanding from previous meetings


CHAIRMAN AND MEMBER’S REPORTS

Councillor Sharon Spencer planted a tree in the village of Wardley

Councillor Maureen Dodds reported about a the trustees meeting of Victoria Hall.

Silver Sky Events. ... Exton had not done to well over Christmas and New Year and would be making a smaller booking this year and that meant the hall would be available for other groups this Christmas.


Councillor Lucas there will be lots of work carried out on trees this March throughout Rutland.


She had also attended a meeting of the Royal British Legion and discussed the councils plans for the Poppy Party weekend.


She said a man had offered a archive for a exhibition.


She pointed out it is highly likely her and the mayor won't be councillor then but they would both continue to support the event.




The  Clerks report was read in his absence.


DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Order 73


There was no amendment or announcement regarding the resignation of Councillor Swiffin. Councillor Sharon Spencer. She allowed me to continue with a deputation about him even though she knew it was wasting my time and Councillors.


APPROVAL OF ABSENCE Councillor Sharon Spencer brought the council into disrepute with her childish behaviour and she quickly said the next item is irrelevant "we all know he resigned" smirk....

RENT REVIEWS
To discuss and appove annual rents for the following organisations: There is no room for discussion as the terms of the leases demand these small increases.

(i) Oakham Fitness Centre for the period April 1st 2011 – March 31st 2012  £1290.38 if they pay

(ii) Oakham Bowls Club for the period April 1st 2011 – March 31st 2012 £650


(iii) Oakham Smallholder’s Association for the period
April 1st 2011 - March 31st 2018  £74


(iv) Elm Close Leisure Garden’s Association for the period
April 1st 2011 – March 31st 2018  £60

STANDING ORDERS
Councillors approved the adoption of new Standing Orders, the motion to
adopt new Standing Orders will be proposed and seconded and will then stand
adjourned until the next meeting of the Council


FINANCIAL REGULATIONS
Councillors approved the adoption of new Financial
Regulations

Councillors authorised the purchase of two Grit Bins for approximately £110 each
for Edmonton Way and Pickworth Close

PLANNING APPLICATIONS
Councillors considered the following planning applications and approved them all.

This point of the meeting was amusing even Mr Grimes from Standards had a little smile.

The projector appeared not to be working and amongst the commotion Councillor Alf Dewis woke up Councillor Maureen Dodds by accidentally smashing his glass and water flowed towards her.
After some time it was found the projector was not connected to the computer.

As the last application was consider Councillor Tor Clark felt the name on the application was incorrect because he knew the owners of the property. Councillor Sharon Spencer looked at the application and said no the name is correct, Councillor Tor Clark took no chances and departed declaring an interest airing on the side of caution.

APP/2011/0072/NT Mrs Jeffries
Construction of conservatory extension to rear (north) elevation of
dwellinghouse
4 Horn Close

APP/2011/0039/APB Mr and Mrs John Hornsby
Construction of single storey extensions to front side and rear elevations of
dwellinghouse
3 Avon Close

APP/2011/0068/APB Mr William Wood
Construction of single storey extension to side (south) elevation and garage
extension to side (north) elevation
The Green Acre, Kilburn Road

APP/2011/0089/NH Miss Amy Rowlett
Construction of extension to rear (south) elevation of dwellinghouse
7 Grampian Way

APP/2011/0082/APB Kevin Lees
Remove 1 No Thorn. Reduce height of 1 No. Eucalyptus by approx. 3m.
Reduce group of yew trees back off pavement, reduce height by approx 2m
and crown lift to approx 2m.
Rutland Lodge 63 Northgate