Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk
A MEETING OF OAKHAM TOWN COUNCIL
WEDNESDAY 11TH NOVEMBER 2015 AT 7.00 PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
Members of the public attending this meeting are advised that it will be
filmed and recorded, or photographed
AGENDA
1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences
2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of Members’
Interests
3. MINUTES (Appendix A)
To confirm the minutes of the meeting of Oakham Town Council held on Wednesday October
28th 2015
4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 9
(Members note that 72 hours’ notice is now required)
5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports from
Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)
6. CLERK’S REPORT – For information only
To receive a report from the Clerk
7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid
down in Standing Orders 1(d) – 1(i)
8. REVIEW OF STANDING ORDERS (Appendix B)
To consider a report from the Policies and Procedures Working Group and to decide whether to
approve the proposed amendments
9. BUDGET 2016 - 2017 (Appendix C)
To receive a report from the Financial Matters and Procedures Working Group and to make any
decisions as appropriate
10. SUSPENSION OF STANDING ORDER 12
To agree to suspend Standing Order 12 in order that Item 11 on the agenda can be considered
11. APPOINTMENT OF MEMBERS TO WORKING GROUPS
To appoint members, if required, to the following
(i) Finance Working Group (currently 3 members plus the Clerk)
(ii) Promotions Working Group (currently 4 members)
(iii) Fitness Centre Working Group (currently 1 member)
12. GRANT APPLICATIONS (Appendices D(i), D(ii) and D(iii))
To consider grant applications from the following organisations and to decide on whether to
grant funds
(i) Oakham Angling Society
(ii) Round Rutland
(iii) First Contact Rutland
13. PHOTOCOPIER (Appendix E)
To consider a report and to decide, if required, on a supplier for the new equipment
14. MAYORAL CHAIN (Appendix F)
To consider a report and to make any decisions as appropriate
15. LIVING IN RUTLAND GUIDE (Appendix G)
To decide whether to advertise in the Guide
16. SIGNATORY TO THE CAMBRIDGE BUILDING SOCIETY
To approve a replacement signatory to the account
17. INTERNAL MOVEMENT OF FUNDS (“VIREMENT”)
To approve the virement of £1500 from the unspent amount in the Chairman’s Allowance from
2014 – 2015 (£1731 and currently within the Council’s Earmarked Reserves) to a new budget
heading titled “Neighbourhood Plan” to March 31st 2016
18. SCHEDULE OF PAYMENTS (Appendix H)
To decide whether to approve the Schedule of Payments from October 1st 2015 – November 2nd
2015
19. STATEMENT OF ACCOUNTS (Appendix I)
To decide whether to approve the Statement of Accounts to November 2nd 2015
Richard White
Clerk to the Council
5th November 2015
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk
A MEETING OF OAKHAM TOWN COUNCIL
WEDNESDAY 11TH NOVEMBER 2015 AT 7.00 PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
Members of the public attending this meeting are advised that it will be
filmed and recorded, or photographed
AGENDA
1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences
2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of Members’
Interests
3. MINUTES (Appendix A)
To confirm the minutes of the meeting of Oakham Town Council held on Wednesday October
28th 2015
4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 9
(Members note that 72 hours’ notice is now required)
5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports from
Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)
6. CLERK’S REPORT – For information only
To receive a report from the Clerk
7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid
down in Standing Orders 1(d) – 1(i)
8. REVIEW OF STANDING ORDERS (Appendix B)
To consider a report from the Policies and Procedures Working Group and to decide whether to
approve the proposed amendments
9. BUDGET 2016 - 2017 (Appendix C)
To receive a report from the Financial Matters and Procedures Working Group and to make any
decisions as appropriate
10. SUSPENSION OF STANDING ORDER 12
To agree to suspend Standing Order 12 in order that Item 11 on the agenda can be considered
11. APPOINTMENT OF MEMBERS TO WORKING GROUPS
To appoint members, if required, to the following
(i) Finance Working Group (currently 3 members plus the Clerk)
(ii) Promotions Working Group (currently 4 members)
(iii) Fitness Centre Working Group (currently 1 member)
12. GRANT APPLICATIONS (Appendices D(i), D(ii) and D(iii))
To consider grant applications from the following organisations and to decide on whether to
grant funds
(i) Oakham Angling Society
(ii) Round Rutland
(iii) First Contact Rutland
13. PHOTOCOPIER (Appendix E)
To consider a report and to decide, if required, on a supplier for the new equipment
14. MAYORAL CHAIN (Appendix F)
To consider a report and to make any decisions as appropriate
15. LIVING IN RUTLAND GUIDE (Appendix G)
To decide whether to advertise in the Guide
16. SIGNATORY TO THE CAMBRIDGE BUILDING SOCIETY
To approve a replacement signatory to the account
17. INTERNAL MOVEMENT OF FUNDS (“VIREMENT”)
To approve the virement of £1500 from the unspent amount in the Chairman’s Allowance from
2014 – 2015 (£1731 and currently within the Council’s Earmarked Reserves) to a new budget
heading titled “Neighbourhood Plan” to March 31st 2016
18. SCHEDULE OF PAYMENTS (Appendix H)
To decide whether to approve the Schedule of Payments from October 1st 2015 – November 2nd
2015
19. STATEMENT OF ACCOUNTS (Appendix I)
To decide whether to approve the Statement of Accounts to November 2nd 2015
Richard White
Clerk to the Council
5th November 2015
