Oakham Town Council To Consider Modernising it meeting space

Oakham Town Council To Consider Modernising it meeting space.

This project has been long overdue and the cost is reasonable compared to other
ways in which we waste money.


Report No. TC05317
Appendix: E
Agenda Item No.
Council
Date of Meeting: 11/10/17
Oakham Town Council
Report Author: Cllr Adam Lowe Title: Chamber Furniture and facilities
Strategic Aim: No.8. Provide a supportive and professional environment for staff to enable
 professional development and ensure efficient and effective working practices.
 N0.9. Provide development for Councillors to enable them to skilfully and
 effectively full fill their role.
In October 2014 OTC looked at new tables for the chamber, there were three quotes obtained and a
new potential layout, which entailed rotating the current set up 90 degrees.
The quotes ranged from £1674.00 to £2574 for tables and £826.00 to £1252.00 for chairs.
£2500 being the cheapest option for 6 new tables and 14 new chairs.
In September 2017 I have reviewed the layout and tables that would give the greatest flexibility for
use of the chamber, creating a fresh feel and more appropriate meeting environment.
One of the original driving factors was a requirement for the Council to adopt an open U shaped
format so no Cllr would have their back to the public.
Also, the current layout gives the majority of Cllrs a working area of 380mm X 800mm.
The proposal this evening would ensure that all Cllrs have a minimum working area of 600mm X
800mm, with a U shape layout for greater public engagement and even greater flexibility for other
layouts as a variety of table sizes have been chosen, with the tables having folding legs for ease of
storage when not in use, this also reduced the cost against proposed cantilever top in 2014.
The proposal is to purchase:

Three wedge shaped tables 1600L X 800D X 725h @ £175.00 each incl vat 279935O
Two rectangular tables 1200L X 800D X 725H @ £154.80 each incl vat 279931O
Two rectangular tables 1800L X 800D X 725H @ £170.40 each incl vat 279934O
Fifteen surplus modern steel frame black chairs @ £25.00 total
One wall mount projector screen 1600H X 1600W @ £166.80 each incl vat 14087W
Projector ceiling mounting bracket @ £30.00 total
HDMI Cable, Mounting Box and Trunking @ £50.00 total
 Total Expenditure £1447.20
Installation would require the Clerk to engage the Council Contractor G R Gregg, this would come

out of the Council maintenance budget and would be separate to the expenditure here.