Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk
A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 11TH
DECEMBER 2013 AT 7.00 PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
AGENDA
1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences
2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests
3. MINUTES (Appendix A)
To confirm the minutes of the meeting of Oakham Town Council held on Wednesday
13th November 2013
4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)
5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)
6. CLERK’S REPORT – For information only
To receive a report from the Clerk
7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)
8. BUDGET 2014 - 2015 (Appendix B – To follow)
To further discuss the Council’s budget for 2014 – 2015 and to make any decisions as
appropriate
9. REPRESENTATIVES ON OUTSIDE BODIES (Appendix C)
(i) To appoint two additional members to represent Oakham Town Council on the
Oakham United Charities
(ii) To appoint Cllr Adam Lowe to the Rutland Committee for First World War
Commemoration
10. SCHEME OF DELEGATION (Appendix D)
To approve a scheme of delegation until the next meetings of the Council and its
Committees
11. GRANTING OF FREEDOM OF ENTRY TO OAKHAM TO
504 SQUADRON ROYAL AUXILIARY AIR FORCE (Appendix E)
(i) To decide, in principle only, whether the Freedom of Entry to Oakham should
be granted to 504 Squadron Royal Auxiliary Air Force on a date to be decided
(ii) To appoint a Working Group to proceed the matter and to agree on who
should be appointed to the Group.
12. SYSTEMS OF INTERNAL CONTROL (Appendix F)
To review and approve the Council’s Systems of Internal Control for 2013 – 2014
13. COUNCILLOR TRAINING (Appendix G)
To approve the reimbursement of travel expenses for Councillors wishing to attend
training courses operated by the Leicestershire and Rutland Association of Local
Councils
14. SCHEDULE OF PAYMENTS (Appendix H)
To decide whether to approve the Schedule of Payments for the period
November 1st 2013 – November 30th 2013
15. STATEMENT OF ACCOUNTS (Appendix I)
To decide whether to approve the Statement of Accounts to
November 30th 2013
16. PLANNING APPLICATIONS
To consider the following applications received to date and to agree on any comments
or recommendations to be made to Rutland County Council
(i) 3013/1007/FUL Mr Andrew Jones
Change of use of ground floor to A4 use. Change of use of first floor to A3 or
A4
34a High Street
(ii) 2013/0945/LBA CIS Services
Installation of two wi-fi access points (antennas) and associated control panel
Railway Station, Station Road
(iii) 2013/0997/LBA Mr John Hind
Various internal alterations to ground floor
18 Church Street
(iv) 2013/1044/FUL Miss Julianne Wright
Change of use from Class C3 (dwelling house) to use Class A1 (shop).
Replacement door and window to the front elevation
22 Gaol Street
(v) 2013/1015/CAT Mr Andrew Lear
Fell 1 No. Weeping Willow, 1 No. White Poplar and 1 No. Norway Spruce
85 Station Road
17. EXEMPT ITEM
To decide whether to exclude the Press and Public under Section 2 of the Public
Bodies (Admission to Meetings) Act 1960 during consideration of Item 18 on the
agenda due the confidential nature of the matters to be discussed
18. REPORT FROM THE STAFFING COMMITTEE (Appendix J)
To receive a report and recommendations from the Staffing Committee and to make
any decisions as appropriate
Richard White
Clerk to the Council
5th December 2013
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk
A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 11TH
DECEMBER 2013 AT 7.00 PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
AGENDA
1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences
2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests
3. MINUTES (Appendix A)
To confirm the minutes of the meeting of Oakham Town Council held on Wednesday
13th November 2013
4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)
5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)
6. CLERK’S REPORT – For information only
To receive a report from the Clerk
7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)
8. BUDGET 2014 - 2015 (Appendix B – To follow)
To further discuss the Council’s budget for 2014 – 2015 and to make any decisions as
appropriate
9. REPRESENTATIVES ON OUTSIDE BODIES (Appendix C)
(i) To appoint two additional members to represent Oakham Town Council on the
Oakham United Charities
(ii) To appoint Cllr Adam Lowe to the Rutland Committee for First World War
Commemoration
10. SCHEME OF DELEGATION (Appendix D)
To approve a scheme of delegation until the next meetings of the Council and its
Committees
11. GRANTING OF FREEDOM OF ENTRY TO OAKHAM TO
504 SQUADRON ROYAL AUXILIARY AIR FORCE (Appendix E)
(i) To decide, in principle only, whether the Freedom of Entry to Oakham should
be granted to 504 Squadron Royal Auxiliary Air Force on a date to be decided
(ii) To appoint a Working Group to proceed the matter and to agree on who
should be appointed to the Group.
12. SYSTEMS OF INTERNAL CONTROL (Appendix F)
To review and approve the Council’s Systems of Internal Control for 2013 – 2014
13. COUNCILLOR TRAINING (Appendix G)
To approve the reimbursement of travel expenses for Councillors wishing to attend
training courses operated by the Leicestershire and Rutland Association of Local
Councils
14. SCHEDULE OF PAYMENTS (Appendix H)
To decide whether to approve the Schedule of Payments for the period
November 1st 2013 – November 30th 2013
15. STATEMENT OF ACCOUNTS (Appendix I)
To decide whether to approve the Statement of Accounts to
November 30th 2013
16. PLANNING APPLICATIONS
To consider the following applications received to date and to agree on any comments
or recommendations to be made to Rutland County Council
(i) 3013/1007/FUL Mr Andrew Jones
Change of use of ground floor to A4 use. Change of use of first floor to A3 or
A4
34a High Street
(ii) 2013/0945/LBA CIS Services
Installation of two wi-fi access points (antennas) and associated control panel
Railway Station, Station Road
(iii) 2013/0997/LBA Mr John Hind
Various internal alterations to ground floor
18 Church Street
(iv) 2013/1044/FUL Miss Julianne Wright
Change of use from Class C3 (dwelling house) to use Class A1 (shop).
Replacement door and window to the front elevation
22 Gaol Street
(v) 2013/1015/CAT Mr Andrew Lear
Fell 1 No. Weeping Willow, 1 No. White Poplar and 1 No. Norway Spruce
85 Station Road
17. EXEMPT ITEM
To decide whether to exclude the Press and Public under Section 2 of the Public
Bodies (Admission to Meetings) Act 1960 during consideration of Item 18 on the
agenda due the confidential nature of the matters to be discussed
18. REPORT FROM THE STAFFING COMMITTEE (Appendix J)
To receive a report and recommendations from the Staffing Committee and to make
any decisions as appropriate
Richard White
Clerk to the Council
5th December 2013
