Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk
THE ANNUAL MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 14TH MAY 2014 AT 7.00PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
AGENDA
1. ELECTION OF CHAIRMAN
To elect a Chairman of the Council, who shall also be the Mayor of Oakham, for the
forthcoming municipal year
2. DECLARATION OF ACCEPTANCE OF OFFICE
To receive the Declaration of Acceptance of Office for the Chairman
3. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences
4. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests
5. ELECTION OF VICE CHAIRMAN
To elect a Vice Chairman of the Council, who shall also be the Deputy Mayor of
Oakham, for the forthcoming municipal year
6. MINUTES (Appendix A)
To confirm the minutes of the extra meeting of Oakham Town Council held on
Wednesday 23rd
April 2014
7. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)
8. MEMBER’S REPORTS
To receive reports from Members
(Members intending to report should inform the Clerk prior to the meeting)
9. CLERK’S REPORT – For information only
To receive a report from the Clerk
10. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)
11. APPOINTMENT OF STANDING COMMITTEES (Appendix B)
(i) To appoint standing committees for 2014 – 2015.
(ii) To appoint members to such committees
(iii) To agree the duly appointed committees’ terms of reference
12. TREE WARDEN
To appoint a Tree Warden for Oakham
13. REPRESENTATION ON OTHER ORGANISATIONS (Appendix C)
To review the representation on, or work with, other organisations and to make any
appropriate decisions
14. SCHEDULE OF MEETINGS (Appendix D)
To approve the Schedule of Meetings for the 2014 – 2015 municipal year
15. APPOINTMENT OF INTERNAL AUDITOR (Appendix E)
To appoint an Internal Auditor for the 2014 – 2015 Financial Year
16. APPOINTMENT OF WORKING GROUPS (Appendix F)
To decide whether to re-appoint the following Working Groups and to appoint
members to them:
(i) Policies and Procedures
(ii) Finance
(iii) Promotion
17. INTERNAL AUDITOR’S REPORT (Appendix G)
To consider the report of the Internal Auditor from a visit made on Friday May 2nd 2014
18. BANK SIGNATORIES (Appendix H)
To authorise signatories to the following accounts:
(i) The Council’s Current Account
(ii) The Mayor’s Charity Account
(iii) Cambridge Building Society 90 Day Notice Account
19. ANNUAL STATEMENT OF ACCOUNTS 2013 - 2014 (Appendix I)
To consider and to decide whether to approve the Statement of Accounts for
2013 – 2014 as detailed in Section 1 of the Annual Return
20. ANNUAL GOVERNANCE STATEMENT 2013 - 2014 (Appendix J)
To consider and to decide whether to approve the Annual Governance Statement for
2013 – 2014 as detailed in Section 2 of the Annual Return
21. SCHEDULE OF PAYMENTS (Appendix K)
To decide whether to approve the Schedule of Payments from April 1st
– April 30th 2014
22. STATEMENT OF ACCOUNTS (Appendix L)
To decide whether to approve the Statement of Accounts to April 30th 2014
Richard White
Clerk to the Council
8th May 2014
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk
THE ANNUAL MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 14TH MAY 2014 AT 7.00PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
AGENDA
1. ELECTION OF CHAIRMAN
To elect a Chairman of the Council, who shall also be the Mayor of Oakham, for the
forthcoming municipal year
2. DECLARATION OF ACCEPTANCE OF OFFICE
To receive the Declaration of Acceptance of Office for the Chairman
3. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences
4. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests
5. ELECTION OF VICE CHAIRMAN
To elect a Vice Chairman of the Council, who shall also be the Deputy Mayor of
Oakham, for the forthcoming municipal year
6. MINUTES (Appendix A)
To confirm the minutes of the extra meeting of Oakham Town Council held on
Wednesday 23rd
April 2014
7. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)
8. MEMBER’S REPORTS
To receive reports from Members
(Members intending to report should inform the Clerk prior to the meeting)
9. CLERK’S REPORT – For information only
To receive a report from the Clerk
10. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)
11. APPOINTMENT OF STANDING COMMITTEES (Appendix B)
(i) To appoint standing committees for 2014 – 2015.
(ii) To appoint members to such committees
(iii) To agree the duly appointed committees’ terms of reference
12. TREE WARDEN
To appoint a Tree Warden for Oakham
13. REPRESENTATION ON OTHER ORGANISATIONS (Appendix C)
To review the representation on, or work with, other organisations and to make any
appropriate decisions
14. SCHEDULE OF MEETINGS (Appendix D)
To approve the Schedule of Meetings for the 2014 – 2015 municipal year
15. APPOINTMENT OF INTERNAL AUDITOR (Appendix E)
To appoint an Internal Auditor for the 2014 – 2015 Financial Year
16. APPOINTMENT OF WORKING GROUPS (Appendix F)
To decide whether to re-appoint the following Working Groups and to appoint
members to them:
(i) Policies and Procedures
(ii) Finance
(iii) Promotion
17. INTERNAL AUDITOR’S REPORT (Appendix G)
To consider the report of the Internal Auditor from a visit made on Friday May 2nd 2014
18. BANK SIGNATORIES (Appendix H)
To authorise signatories to the following accounts:
(i) The Council’s Current Account
(ii) The Mayor’s Charity Account
(iii) Cambridge Building Society 90 Day Notice Account
19. ANNUAL STATEMENT OF ACCOUNTS 2013 - 2014 (Appendix I)
To consider and to decide whether to approve the Statement of Accounts for
2013 – 2014 as detailed in Section 1 of the Annual Return
20. ANNUAL GOVERNANCE STATEMENT 2013 - 2014 (Appendix J)
To consider and to decide whether to approve the Annual Governance Statement for
2013 – 2014 as detailed in Section 2 of the Annual Return
21. SCHEDULE OF PAYMENTS (Appendix K)
To decide whether to approve the Schedule of Payments from April 1st
– April 30th 2014
22. STATEMENT OF ACCOUNTS (Appendix L)
To decide whether to approve the Statement of Accounts to April 30th 2014
Richard White
Clerk to the Council
8th May 2014
