Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk
THE ANNUAL MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 11TH MAY 2016 AT 7.00PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
Members of the public attending this meeting are advised that it will be
filmed and recorded, or photographed
AGENDA
1. ELECTION OF CHAIRMAN
To elect a Chairman of the Council, who shall also be the Mayor of Oakham, for the
forthcoming municipal year
2. DECLARATION OF ACCEPTANCE OF OFFICE
To receive the Declaration of Acceptance of Office for the Chairman
3. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences
4. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests
5. ELECTION OF VICE CHAIRMAN
To elect a Vice Chairman of the Council, who shall also be the Deputy Mayor of
Oakham, for the forthcoming municipal year
6. DECLARATIONS OF ACCEPTANCE OF OFFICE
To receive Councillor’s Declarations of Office or, if not received, to decide when they
shall be received
7. MINUTES (Appendix A)
To confirm the minutes of the meeting of Oakham Town Council held on
Wednesday 27th April 2016
8. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 9
(Members note that 72 hours’ notice is now required)
9. MEMBER’S REPORTS
To receive reports from Members
(Members intending to report should inform the Clerk prior to the meeting)
10. CLERK’S REPORT – For information only
To receive a report from the Clerk
11. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)
12. APPOINTMENT OF STANDING COMMITTEES AND SUB - COMMITTEES
(Appendix B)
(i) To appoint standing committees and sub - committees for 2016 – 2017
(ii) To appoint members to such committees and sub - committees
(iii) To agree the duly appointed committees and sub – committees’ terms of
reference
13. TREE WARDEN
To appoint a Tree Warden for Oakham
14. NEIGHBOURHOOD PLAN (Appendix C)
(i) To consider a report and to make decisions as appropriate
(ii) To authorise expenditure
15. REPRESENTATION ON OTHER ORGANISATIONS (Appendix D)
To review the representation on, or work with, other organisations and to make any
appropriate decisions
16. SCHEDULE OF MEETINGS (Appendix E)
To approve the Schedule of Meetings for the 2015 – 2016 municipal year
17. APPOINTMENT OF INTERNAL AUDITOR (Appendix F)
To appoint an Internal Auditor for the 2016 – 2017 Financial Year
18. APPOINTMENT OF WORKING GROUPS (Appendix G)
To decide whether to re-appoint the Working Groups and to appoint members to them
19. BANK SIGNATORIES (Appendix H)
To authorise signatories to the following accounts:
(i) The Council’s Current Account
(ii) The Mayor’s Charity Account
(iii) Cambridge Building Society 90 Day Notice Account
20. SCHEDULE OF PAYMENTS (Appendix I)
To decide whether to approve the Schedule of Payments from April 1st
– May 3rd 2016
21. STATEMENT OF ACCOUNTS (Appendix J)
To decide whether to approve the Statement of Accounts to May 3rd 2016
22. PAYMENT TO OAKHAM TOWN PARTERSHIP (Appendix K)
To consider a report and to make decisions as appropriate
23. FULL AUDIT OF ACCOUNTS FOR 2015-2016 (Appendix L)
To consider a report and to make decisions as appropriate
Richard White
Clerk to the Council
5th May 2015
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk
THE ANNUAL MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 11TH MAY 2016 AT 7.00PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
Members of the public attending this meeting are advised that it will be
filmed and recorded, or photographed
AGENDA
1. ELECTION OF CHAIRMAN
To elect a Chairman of the Council, who shall also be the Mayor of Oakham, for the
forthcoming municipal year
2. DECLARATION OF ACCEPTANCE OF OFFICE
To receive the Declaration of Acceptance of Office for the Chairman
3. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences
4. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests
5. ELECTION OF VICE CHAIRMAN
To elect a Vice Chairman of the Council, who shall also be the Deputy Mayor of
Oakham, for the forthcoming municipal year
6. DECLARATIONS OF ACCEPTANCE OF OFFICE
To receive Councillor’s Declarations of Office or, if not received, to decide when they
shall be received
7. MINUTES (Appendix A)
To confirm the minutes of the meeting of Oakham Town Council held on
Wednesday 27th April 2016
8. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 9
(Members note that 72 hours’ notice is now required)
9. MEMBER’S REPORTS
To receive reports from Members
(Members intending to report should inform the Clerk prior to the meeting)
10. CLERK’S REPORT – For information only
To receive a report from the Clerk
11. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)
12. APPOINTMENT OF STANDING COMMITTEES AND SUB - COMMITTEES
(Appendix B)
(i) To appoint standing committees and sub - committees for 2016 – 2017
(ii) To appoint members to such committees and sub - committees
(iii) To agree the duly appointed committees and sub – committees’ terms of
reference
13. TREE WARDEN
To appoint a Tree Warden for Oakham
14. NEIGHBOURHOOD PLAN (Appendix C)
(i) To consider a report and to make decisions as appropriate
(ii) To authorise expenditure
15. REPRESENTATION ON OTHER ORGANISATIONS (Appendix D)
To review the representation on, or work with, other organisations and to make any
appropriate decisions
16. SCHEDULE OF MEETINGS (Appendix E)
To approve the Schedule of Meetings for the 2015 – 2016 municipal year
17. APPOINTMENT OF INTERNAL AUDITOR (Appendix F)
To appoint an Internal Auditor for the 2016 – 2017 Financial Year
18. APPOINTMENT OF WORKING GROUPS (Appendix G)
To decide whether to re-appoint the Working Groups and to appoint members to them
19. BANK SIGNATORIES (Appendix H)
To authorise signatories to the following accounts:
(i) The Council’s Current Account
(ii) The Mayor’s Charity Account
(iii) Cambridge Building Society 90 Day Notice Account
20. SCHEDULE OF PAYMENTS (Appendix I)
To decide whether to approve the Schedule of Payments from April 1st
– May 3rd 2016
21. STATEMENT OF ACCOUNTS (Appendix J)
To decide whether to approve the Statement of Accounts to May 3rd 2016
22. PAYMENT TO OAKHAM TOWN PARTERSHIP (Appendix K)
To consider a report and to make decisions as appropriate
23. FULL AUDIT OF ACCOUNTS FOR 2015-2016 (Appendix L)
To consider a report and to make decisions as appropriate
Richard White
Clerk to the Council
5th May 2015
