OAKHAM TOWN COUNCIL WEDNESDAY 8TH FEBRUARY 2012 AT 7.00PM AT THE OFFICES OF OAKHAM TOWN COUNCIL, VICTORIA HALL, 39 HIGH STREET, OAKHAM AGENDA

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627 Fax: 01572 759395
e-mail: enquiries@oakhamtowncouncil.gov.uk

A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 8TH FEBRUARY 2012 AT 7.00PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
AGENDA

1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST
Members are asked to declare any interest they may have in respect to items on the
agenda

3. MINUTES (Appendix A)
To confirm the minutes of the meeting of Oakham Town Council held on
Wednesday 12th January 2011

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)

5. ITEMS OUTSTANDING FROM PREVIOUS MEETINGS
To consider items outstanding from previous meetings

6. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)
7. REGISTER OF MEMBER’S INTERESTS
Members are asked to inform the Clerk of any changes in their Register of Member’s
Interests.

8. CLERK’S REPORT – For information only
To receive a report from the Clerk

9. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)

10. LEASE OF ADDITIONAL LAND TO RUTLAND HOUSE COMMUNITY
TRUST LTD
To approve the signing and sealing of the Lease between Oakham Town Council and
Rutland House Community Trust Ltd for the additional land to the east of the
Willowbrook facility

11. BORROWING
To consider and decide whether to approve:
(i) A report on borrowing the sum of £50000 over a ten year period from the
Public Works Loan Board (PWLB) to finance the redevelopment of the
Toddlers’ Play Area at Royces Playing Field (Appendix B)
(ii) The required form to apply for borrowing from the PWLB (Appendix B(i))

12. POLICIES AND PROCEDURES WORKING GROUP
To consider and to decide whether to approve:
(i) Changes to the Council’s Standing Orders (Appendix C)
(ii) The Council’s Data Protection Policy (Appendix C(i))

13. TOURISM AND PROMOTION WORKING GROUP - NOTICEBOARDS
To decide whether to erect notice boards at the following locations
(i) Inside the public toilets in Church Street Car park
(ii) At Oakham Railway Station

14. INTERNAL AUDIT (Appendix D)
To receive the report from the Internal Auditor and to agree to implement any
recommendations contained in the report

15. CASH FLOW FORECAST 2012 – 2013 (Appendix E)
To decide whether to approve the Cash Flow forecast for the 2012 – 2013 Financial
Year

16. WATERING CONTRACT (Appendix F)
To decide on the following:
(i) Length of Contract
(ii) How tenders for the Contract are to be obtained
(iii) Closing date for tenders to be received
(iv) Any other matters relating to the contract

17. WORKS TO TREES (Appendix G)
To decide how tenders are to be invited for non urgent works to trees at Cutts Close

18. SCHEDULE OF PAYMENTS (Appendix H)
To decide whether to approve the Schedule of Payments for the period
1st January 2012 – 31st January 2012
19. STATEMENT OF ACCOUNTS (Appendix I)
To decide whether to approve the Statement of Accounts to January 31st 2012

20. EXEMPT ITEM
To decide whether to exclude the public and press during consideration of Item 21 on
the agenda under Section 1 (2) of the Public Bodies (Admission to Meetings) Act
1960 due to the confidential nature of the matters to be discussed.

21. STAFFING MATTERS
To receive a verbal report from the Chairman of the Staffing Committee

Richard White
Clerk to the Council
2nd February 2012