Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk
A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 14TH OCTOBER 2015 AT 7.00 PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
Members of the public attending this meeting are advised that it will be
filmed and recorded, or photographed
AGENDA
1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences
2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of Members’
Interests
3. MINUTES (Appendix A)
To confirm the minutes of the meeting of Oakham Town Council held on Wednesday
September 9th 2015
4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 9
(Members note that 72 hours’ notice is now required)
5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports from
Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)
6. CLERK’S REPORT – For information only
To receive a report from the Clerk
7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid
down in Standing Orders 1(d) – 1(i)
8. BUDGET 2016 -2017 (Appendix B)
To receive a report relating to the Council’s Budget for 2016 – 2017
9. PENSION PROVISION (Appendix C)
To receive a report and to make decisions as appropriate
10. DEVELOPMENT OF A STRATEGIC PLAN AND OPERATIONAL PLANS
(Appendix D)
To consider a report from Cllr Michael Haley relating to the matter and to make such decisions
as considered appropriate
11. COMMEMORATIVE TREE (Appendix E)
To consider a report from Cllr Mrs Joyce Lucas regarding the possible planting of a tree to
commemorate the 600th Anniversary of the Battle of Agincourt and to make any decisions as
appropriate
12. POLL CARDS (Appendix F)
To decide whether Poll Cards should be issued for the forthcoming election in Oakham North
West
13. SUSPENSION OF STANDING ORDER 12
To agree to Suspend standing Order 12 in order that Items 14, 15 and 16 on the agenda can be
considered
14. FORMER FITNESS CENTRE AT 2, PRINCESS AVENUE
(Appendices G, G(i), G(ii), G(iii) and G(iv)
To decide the following:
(i) Does the Council still wish to re-locate to the premises?
(ii) To agree on a name for the building
(iii) To approve the proposed layout for the building
(iv) To appoint McCombie Smith Architects to carry out all work required relating to the
relocation as agreed by the Council on 19th August 2015
15. APPOINTMENT OF MEMBERS TO WORKING GROUPS
(i) To appoint a member to the Neighbourhood Plan Working Group
(ii) To appoint a member to the Promotion and Publicity Working Group
(iii) To appoint a member to the Fitness Centre Working Group
16. TOWN COUNCIL REPRESENTATIVES
(i) To appoint a member to be the Council’s representative to Oakham in Bloom
(ii) To appoint an additional member to be the Council’s representative to the Trustees of
the Memorial Institute taking its representation to two members
17. INTERIM REPORT FROM INTERNAL AUDITOR (Appendix H)
To receive the interim report.
18. CHRISTMAS LIGHTS SWITCH ON EVENT (Appendix I)
To authorise expenditure for the event
19. SCHEDULE OF PAYMENTS (Appendix J)
To decide whether to approve the Schedule of Payments from September 1
st 2015 to September 30th 2015
20. STATEMENT OF ACCOUNTS (Appendix K)
To decide whether to approve the Statement of Accounts to September 30th 2015
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk
A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 14TH OCTOBER 2015 AT 7.00 PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
Members of the public attending this meeting are advised that it will be
filmed and recorded, or photographed
AGENDA
1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences
2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of Members’
Interests
3. MINUTES (Appendix A)
To confirm the minutes of the meeting of Oakham Town Council held on Wednesday
September 9th 2015
4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 9
(Members note that 72 hours’ notice is now required)
5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports from
Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)
6. CLERK’S REPORT – For information only
To receive a report from the Clerk
7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid
down in Standing Orders 1(d) – 1(i)
8. BUDGET 2016 -2017 (Appendix B)
To receive a report relating to the Council’s Budget for 2016 – 2017
9. PENSION PROVISION (Appendix C)
To receive a report and to make decisions as appropriate
10. DEVELOPMENT OF A STRATEGIC PLAN AND OPERATIONAL PLANS
(Appendix D)
To consider a report from Cllr Michael Haley relating to the matter and to make such decisions
as considered appropriate
11. COMMEMORATIVE TREE (Appendix E)
To consider a report from Cllr Mrs Joyce Lucas regarding the possible planting of a tree to
commemorate the 600th Anniversary of the Battle of Agincourt and to make any decisions as
appropriate
12. POLL CARDS (Appendix F)
To decide whether Poll Cards should be issued for the forthcoming election in Oakham North
West
13. SUSPENSION OF STANDING ORDER 12
To agree to Suspend standing Order 12 in order that Items 14, 15 and 16 on the agenda can be
considered
14. FORMER FITNESS CENTRE AT 2, PRINCESS AVENUE
(Appendices G, G(i), G(ii), G(iii) and G(iv)
To decide the following:
(i) Does the Council still wish to re-locate to the premises?
(ii) To agree on a name for the building
(iii) To approve the proposed layout for the building
(iv) To appoint McCombie Smith Architects to carry out all work required relating to the
relocation as agreed by the Council on 19th August 2015
15. APPOINTMENT OF MEMBERS TO WORKING GROUPS
(i) To appoint a member to the Neighbourhood Plan Working Group
(ii) To appoint a member to the Promotion and Publicity Working Group
(iii) To appoint a member to the Fitness Centre Working Group
16. TOWN COUNCIL REPRESENTATIVES
(i) To appoint a member to be the Council’s representative to Oakham in Bloom
(ii) To appoint an additional member to be the Council’s representative to the Trustees of
the Memorial Institute taking its representation to two members
17. INTERIM REPORT FROM INTERNAL AUDITOR (Appendix H)
To receive the interim report.
18. CHRISTMAS LIGHTS SWITCH ON EVENT (Appendix I)
To authorise expenditure for the event
19. SCHEDULE OF PAYMENTS (Appendix J)
To decide whether to approve the Schedule of Payments from September 1
st 2015 to September 30th 2015
20. STATEMENT OF ACCOUNTS (Appendix K)
To decide whether to approve the Statement of Accounts to September 30th 2015
