Oakham Town Council Meeting Wednesday 13th September 2017 Agenda

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk

TO: ALL MEMBERS OF THE TOWN COUNCIL
IN ACCORDANCE WITH THE REQUIREMENTS OF THE LOCAL GOVERNMENT ACT 1972
YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF OAKHAM TOWN
COUNCIL, WEDNESDAY 13th SEPTEMBER 2017 AT 7.00 PM, AT THE OFFICES OF
OAKHAM TOWN COUNCIL,VICTORIA HALL, 39 HIGH STREET, OAKHAM, RUTLAND
LE15 6AH

Allison Greaves
Clerk to the Council

7th September 2017

THE MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 13TH SEPTEMBER 2017 AT 7.00PM

AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM

Members of the public attending this meeting are advised that it will be
filmed and recorded, or photographed

AGENDA
1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of Members’
Interests

3. MINUTES (Appendix A)
To confirm the minutes of the meeting held on Wednesday 9
th August 2017

4. CHAIRMAN AND MEMBER’S REPORTS (Appendix B)
To receive a report from the Chairman on functions attended and to receive reports from
Members who have attended meetings on behalf of Oakham Town Council

5. COUNCILLOR’S QUESTIONS (Appendix C)
A question from Cllr Brookes that was previously notified to the Clerk under Standing Order 9

6. CLERK’S REPORT – For information only
To receive a report from the Clerk

7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid
down in Standing Orders 1(d) – 1(i)

8. WORKING GROUPS AND STEERING GROUPS STRATEGY (Appendices Di - Div)
To receive written reports from Working Groups and Steering Groups and to make any
decisions as appropriate:
(i) Neighbourhood Plan Steering Group
(ii) Finance
(iii) Policies and Procedures
(iv) Promotions and Publicity Working Group (to follow)

9. POPPIES ON LAMPOSTS (Appendix E)
To consider a report and to make any decisions as appropriate

10. WWI COMMEMORATION EVENT (Appendix F)
To consider a report and to make any decisions as appropriate

11. FREEMAN (Appendix G)
To consider a report and to make any decisions as appropriate

12. REQUEST TO USE CUTTS CLOSE (Appendix H to follow)
To consider a request from Circus Vladimir and grant permission to hire Cutts Close
at a rate of £115.00 per night

13. PARKING REVIEW – SCHEME PROPOSAL FORM (Appendix I)
To consider a proposal from the Longhurst Group regarding a residents parking scheme
waiting restrictions in Derwent Drive
(i) Are Council happy to support the proposal?
(ii) Would the Council be willing to make a financial contribution?

14. AMENDMENT TO STANDING ORDERS (Appendix J)
To consider a report and to make any decisions as appropriate

15. WORKING WITH OAKHAM TOWN PARTNERSHIP (Appendix K)
To consider a report and to make any decisions as appropriate

16. CLLR BROOKES – CONDUCT COMPLAINTS (Appendices Li – Lii)
To consider a report and to make any decisions as appropriate

17. STATEMENT OF ACCOUNTS (Appendix M)
To decide whether to approve the Statement of Accounts – August 2017

18. FINANCIAL RESERVES BANKING ACCOUNTS (Appendix N)
To receive a report for information only

19. REIMBURSMENT OF EXPENSES (Appendix O)
To authorise a payment of £58 for a course fee and travel expenses

20. EXTRAORDINARY MEETING
Do members wish to respond and call an Extraordinary meeting for 18th September 2017 to
discuss?
(i) Local Plan Review
(ii) Electoral Review of Rutland: Ward Arrangements

21. EXEMPT ITEMS
To resolve to exclude the Press and Public under Section 1 of the Public Bodies (Admissions to
Meetings) Act 1960, as amended, during consideration of Items 22, 23, 24 and 25 on the agenda
as they concern contractual and confidential matters

22. MINUTES (Appendix P)
To confirm the minutes of the meeting held on Wednesday 19th July 2017

23. OCC BUILDING (Appendix Q)
To consider a report and to make any decisions as appropriate

24. CO-OPTION (Appendix R)
Consider recommendations from the co-option interview panel and to make any decisions as
appropriate relating to those recommendations

25. VOTE OF NO CONFIDENCE IN THE CHAIRMAN
Presented by Cllrs Lucas and Brookes




13-09-17 Agenda

Item 4 –   Appendix B – Chairmans report for Sept 2017 Council meeting

Item 5 –   Appendix C – Councillor Question

Item 8 –   Appendix Di – Neighbourhood Plan Steering Group

Item 8 –   Appendix Dii – Finance

Item 8 –   Appendix Diii – Policies and Procedures

Item 8 –   Appendix Div – Promotions and Publiciity Working Group

Item 9 –   Appendix E – Lampost Poppies

Item 10 –  Appendix F – WWI Commemoration Event

Item 11 –   Appendix G – FREEMAN

Item 12 –  Appendix H – Request to use Cutts Close

Item 13 –   Appendix I – Parking Review

Item 14 –   Appendix J – Amendments to SOs August 2017

Item 15 –   Appendix K – Working with OTP

Item 16 –   Appendices Li-Lii – Cllr Brookes – Conduct Complaints Sept 17

Item 17 –   Appendix M – Statement of Accounts

Item 18 –   Appendix N – Financial Reserves Banking Accounts

Item 19 –   Appendix O – Reimbursement of Expenses