Oakham Town Council Meeting Agenda 11th July 2018

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627

e-mail: enquiries@oakhamtowncouncil.gov.uk
TO: ALL MEMBERS OF THE TOWN COUNCIL
IN ACCORDANCE WITH THE REQUIREMENTS OF THE LOCAL
GOVERNMENT ACT 1972 YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF OAKHAM TOWN COUNCIL, WEDNESDAY 11th JULY 2018 AT 7.00 PM, AT THE OFFICES OF THE TOWN COUNCIL, VICTORIA HALL, 39 HIGH STREET, OAKHAM, RUTLAND
LE15 6AH.


MEMBERS OF THE PRESS AND PUBLIC ARE CORDIALLY INVITED TO ATTEND
Allison Greaves
Clerk to the Council
5th July 2018

 THE MEETING OF OAKHAM TOWN COUNCIL

WEDNESDAY 11
TH JULY 2018 AT 7.00PM

Members of the public attending this meeting are advised that it will be
filmed and recorded, or photographed

AGENDA
 1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of Members’
Interests

3. MINUTES (Appendix A)
To confirm the minutes of the Annual meeting of the Council held on Wednesday 13th June 2018

4. CHAIRMAN AND MEMBER’S REPORTS
To receive reports from the Chairman and members who have attended meetings on behalf of
Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)

5. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 9

6. CLERK’S REPORT – For information only
To receive a report from the Clerk

 7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid down in
Standing Orders 1(d) – 1(i)

 8. WORKING GROUPS AND STEERING GROUPS STRATEGY (Appendix B to follow)
To receive written and verbal reports and to approve any expenditure from Working and Steering
Groups and to make any decisions as appropriate:
(i) Promotion and Publicity Working Group
(ii) Christmas Working Group
 9. STATEMENT OF ACCOUNTS (Appendices C, Ci)
(i) To decide whether to approve the Statement of Accounts to 30
th June 2018
(ii) Members to consider the financial budget to 30
st June 2018

10. THE APPOINTMENT OF BANK SIGNATORY
To appoint a bank signatory for the Melton Building Society
.
 11. REPRESENTATIVES ON OUTSIDE BODIES
To appoint Members to currently vacant positions:
(i) Oakham Town Task and Finish Group
(ii) Neighbourhood Plan Steering Group
(iii) St George’s Barracks Development Committee

 12. OUTDOOR FITNESS OUTDOOR EQUIPMENT (Appendices D, Di)
To consider a report and to make decisions as appropriate

 13. MAGICAL LANTERN WALK (Appendix E)
To consider a report and to make decisions as appropriate

 14. PERSONNEL ADVICE & SOLUTIONS LTD
To authorise the continuation of the current agreement for 6 months

 15. EXEMPT ITEMS
To decide whether to exclude the Press and Public under Section 1 of the Public Bodies
(Admissions to Meetings) Act 1960, as amended, during consideration of Items 16 and 18
on the Agenda as they concern confidential matters

 16. CHRISTMAS LIGHTS 2018 – 2020 (Appendices F, Fi)
To consider quotations received for the provision of Oakham’s Christmas displays for the
period 2018 – 2020:
(i) To agree on the supplier for the three-year period
(ii) To approve the expenditure
(iii) To make any other decisions as appropriate

 17. SUSPENSION OF STANDING ORDER 28
To agree to suspend Standing Order 28 in order that item 18 on the Agenda can be considered

 18. CO-OPTION FOR THE OAKHAM NORTH EAST WARD VACANCY (Appendices G, Gi)
To co-opt one new member to the Council for the Oakham North East Ward and to make any
decisions as appropriate