Late Start so councillors who wish to attend the Beating Retreat on the Market Place can.
Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk
A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 11th SEPTEMBER 2013 AT 7.30 PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
AGENDA
1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences
2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests
3. MINUTES (Appendix A)
To confirm the minutes of the Meeting of Oakham Town Council held on Wednesday
7th August 2013
4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)
5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)
6. CLERK’S REPORT – For information only
To receive a report from the Clerk
7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)
8. INTERNAL AUDITOR’S REPORT (Appendix B)
To consider the report
9. EVENT AT KENDREW BARRACKS JUNE 2014 (Appendix C)
To consider a report from the Chairman and to make any decisions as required10.
THIS IS THE EVENT ARTS FOR RUTLAND MINUTES SAID
THEY WOULD LIE ABOUT FIGURES IN THEIR GRANT APPLICATION
TO THE ARTS COUNCIL. I WONDER IF THEY HAVE PRODUCED INFLATED
FIGURES FOR THE TOWN COUNCIL TO CONSIDER
THE TOWN COUNCIL SHOULD NOT FUND THIS EVENT AS IT IS NOT
WITHIN THE PARISH.
STREET NAMES (Appendix D)
To agree on three names for streets to be put forward for consideration at the Bellway
Homes development off Huntsman’s Drive
THE REPORT SUGGEST NAMES OF FLOWERS A PLEASANT REMINDER
OF HOW GREEN OAKHAM'S LAST GREEN OPEN SPACE WAS
11. WILLOW CRESCENT PLAY AREA (Appendix E)
To consider a report from the Working Group and to make decisions as appropriate
12. OAKHAM CASTLE PARTNERSHIP DRAFT AGREEMENT(Appendix F)
To review the draft agreement, agree on any changes necessary and to approve its
signing at the appropriate time
13. TOILET CLEANING CONTRACT (Appendix G)
To consider tenders received and to award the contract
14. BUDGET 2014 – 2015 (Appendix H)
To discuss a first draft budget and report by the Finance Working Group
15. SCHEDULE OF PAYMENTS (Appendix I)
To decide whether to approve the Schedule of Payments for the period
August 1st 2013 – August 31st 2013
16. STATEMENT OF ACCOUNTS (Appendix J)
To decide whether to approve the Statement of Accounts to August 31st 2013
17. EXEMPT ITEM
To decide whether to exclude the Press and Public under the Public Bodies
(Admission to Meetings) Act 1960 during consideration of Item 18 on the agenda due
to the confidential nature of the matters to be discussed
18. CO-OPTION (Appendices K(i), K(ii) and K(iii) – Application letters from
candidates for the co-option)
To decide on the co-option of two new members to the Council.
(i) One member for the Oakham North East Ward
(ii) One member for the Oakham North West Ward.
NOT A VERY OPEN DEMOCRATIC PROCCESS
Richard White
Clerk to the Council
5th September 2013
Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk
A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 11th SEPTEMBER 2013 AT 7.30 PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
AGENDA
1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences
2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests
3. MINUTES (Appendix A)
To confirm the minutes of the Meeting of Oakham Town Council held on Wednesday
7th August 2013
4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)
5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)
6. CLERK’S REPORT – For information only
To receive a report from the Clerk
7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)
8. INTERNAL AUDITOR’S REPORT (Appendix B)
To consider the report
9. EVENT AT KENDREW BARRACKS JUNE 2014 (Appendix C)
To consider a report from the Chairman and to make any decisions as required10.
THIS IS THE EVENT ARTS FOR RUTLAND MINUTES SAID
THEY WOULD LIE ABOUT FIGURES IN THEIR GRANT APPLICATION
TO THE ARTS COUNCIL. I WONDER IF THEY HAVE PRODUCED INFLATED
FIGURES FOR THE TOWN COUNCIL TO CONSIDER
THE TOWN COUNCIL SHOULD NOT FUND THIS EVENT AS IT IS NOT
WITHIN THE PARISH.
STREET NAMES (Appendix D)
To agree on three names for streets to be put forward for consideration at the Bellway
Homes development off Huntsman’s Drive
THE REPORT SUGGEST NAMES OF FLOWERS A PLEASANT REMINDER
OF HOW GREEN OAKHAM'S LAST GREEN OPEN SPACE WAS
11. WILLOW CRESCENT PLAY AREA (Appendix E)
To consider a report from the Working Group and to make decisions as appropriate
12. OAKHAM CASTLE PARTNERSHIP DRAFT AGREEMENT(Appendix F)
To review the draft agreement, agree on any changes necessary and to approve its
signing at the appropriate time
13. TOILET CLEANING CONTRACT (Appendix G)
To consider tenders received and to award the contract
14. BUDGET 2014 – 2015 (Appendix H)
To discuss a first draft budget and report by the Finance Working Group
15. SCHEDULE OF PAYMENTS (Appendix I)
To decide whether to approve the Schedule of Payments for the period
August 1st 2013 – August 31st 2013
16. STATEMENT OF ACCOUNTS (Appendix J)
To decide whether to approve the Statement of Accounts to August 31st 2013
17. EXEMPT ITEM
To decide whether to exclude the Press and Public under the Public Bodies
(Admission to Meetings) Act 1960 during consideration of Item 18 on the agenda due
to the confidential nature of the matters to be discussed
18. CO-OPTION (Appendices K(i), K(ii) and K(iii) – Application letters from
candidates for the co-option)
To decide on the co-option of two new members to the Council.
(i) One member for the Oakham North East Ward
(ii) One member for the Oakham North West Ward.
NOT A VERY OPEN DEMOCRATIC PROCCESS
Richard White
Clerk to the Council
5th September 2013
