MEETING OAKHAM TOWN COUNCIL 14/03/12 AT VICTORIA HALL, 39 HIGH STREET, OAKHAM AGENDA

Oakham Town Council
Victoria Hall,
39 High Street,
Oakham, Rutland,
LE15 6AH
Telephone: 01572 723627      
Fax: 01572 759395

e-mail: enquiries@oakhamtowncouncil.gov.uk

A MEETING OF OAKHAM TOWN COUNCIL
WEDNESDAY 14 TH MARCH 2012 AT 7.00PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM
AGENDA

1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST
Members are asked to declare any interest they may have in respect to items on the
agenda

3. MINUTES      (Appendix A)
To confirm the minutes of the meeting of Oakham Town Council held on
Wednesday 8th February 2012

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)

5. ITEMS OUTSTANDING FROM PREVIOUS MEETINGS
To consider items outstanding from previous meetings

6. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)

7. REGISTER OF MEMBER’S INTERESTS
Members are asked to inform the Clerk of any changes in their Register of Member’s
Interests.

8. CLERK’S REPORT – For information only
To receive a report from the Clerk

9. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)

10. EXCLUSION OF PUBLIC AND PRESS
To decide whether to exclude the Public and Press under the Public Bodies
(Admissions to Meetings) Act 1960 Section 1(2) during consideration of Item 11 and
12 on the Agenda due to the commercial sensitivity of the matters to be discussed

11. WATERING CONTRACT (Appendix B to follow – Tenders received)
To consider tenders received and to award the contract for the watering of the Town’s
Floral Displays for the four year period 2012 - 2015

12. WORKS TO TREES IN CUTTS CLOSE (Appendices C(i) – C(iv)
To consider quotations received for the proposed works and to award the contract.

13. RENT REVIEWS (Appendix D)
To approve amounts of annual rent for the following organisations:
(i) Oakham Bowls Club (for the period April 1st 2012 – March 31st 2013)
(ii) Oakham Lawn Tennis Club (for the period April 1 st 2012 – March 31st 2015)

14. RE-NAMING OF BANDSTAND  - Cllr Mrs Jayne Woodcock
To decide whether to re-name the Bandstand in Cutts Close
“HM Queen Elizabeth II Diamond Jubilee Bandstand”

15. GIFT TO THE PEOPLE OF BARMSTEDT (Appendix E)
To decide whether to approve expenditure of up to £100 for the purchase of a gift to
be given to the people of Barmstedt to mark the 25th Anniversary of the twinning of the two towns.

16. CO-OPTION PANEL
To appoint at least three members to form a panel for the purpose of talking to
prospective candidates regarding vacant seats on Oakham Town Council.

17. REVIEW OF SYSTEMS OF INTERNAL CONTROL (Appendix F)
To review the effectiveness of the Council’s Systems of Internal Control

18. PLAY EQUIPMENT CONSULTATION (Appendix G)
To agree on a consultation process for the installation of a new Toddlers’ Play Area at
Royces Playing Field

19. CONSULTATION – HOUSING STRATEGY 2012 – 2017 AND
HOMELESSNESS STRATEGY 2012 – 2017
To agree on any responses to the above consultation
Members are asked to note that this document is over 50 pages long and is not
being copied. The documents can be viewed at:

http://www.rutland.gov.uk/housing/affordable_housing/consultation_on_strategies.aspx

20. SCHEDULE OF PAYMENTS (Appendix H)
To decide whether to approve the Schedule of Payments for the period
1st February 2012 – 29th February 2012

21. STATEMENT OF ACCOUNTS (Appendix I)
To decide whether to approve the Statement of Accounts to February 29th 2012