Oakham Town Council Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH Telephone: 01572 723627 e-mail: enquiries@oakhamtowncouncil.gov.uk Meeting Agenda

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk

A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 10TH OCTOBER 2012 AT 7.00PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM

AGENDA

1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda

(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests

3. MINUTES (Appendix A)
To confirm the minutes of the Meeting of Oakham Town Council held on Wednesday
8th August 2012

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)

5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)
6. CLERK’S REPORT – For information only
To receive a report from the Clerk

7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)

8. CASTLE RESTORATION PROJECT
To agree to support Rutland County Council in their bid for funding to restore
Oakham Castle
9. REPORT FROM INTERNAL AUDITOR (Appendix B)
To consider the report and to implement any recommendations contained therein

10. OAKHAM TOWN PARTNERSHIP
To appoint a representative to the Oakham Town Partnership following the
resignation of Cllr Mrs Jayne Woodcock as one of the Council’s appointed
representatives

11. FINANCE WORKING GROUP
To agree to expand the Finance Working Group’s terms of reference to incorporate
the consideration of all financial matters relating to the Council including the annual
review of the Financial Regulations.

12. RISK ASSESSMENTS (Appendix C)
To review and approve the Council’s Risk Assessment documentation.

13. SAINSBURYS PLANNING APPLICATION
To discuss the planning application

14. SCHEDULE OF PAYMENTS (Appendix D)
To decide whether to approve the Schedule of Payments for the period
1st September 2012 – 30th September 2012

15. STATEMENT OF ACCOUNTS (Appendix E)
To decide whether to approve the Statement of Accounts to 30th September 2012

16. BUDGET 2013 – 2014 (Appendix F)
To consider a first draft budget for 2013 – 2014 and to make any decisions as
appropriate

17. ELECTRIC CAR CHARGING POINT (Appendix G)
To decide whether to fund the installation of an electric car charging point in the
Church Street Car Park

18. SUSPENSION OF STANDING ORDER 11
To decide whether to suspend Standing Order 11 in order that Item 20 on the Agenda
can be considered

19. EXEMPT ITEM
To decide whether to exclude the Public and Press under Section 2 of the Public
Bodies (Admissions to Meetings) Act 1960 during consideration of Item 20 on the
Agenda due to the sensitive nature of the matters to be discussed

20. RUTLAND HOUSE COMMUNITY TRUST LTD (Appendix H)
To consider matters relating to the Trust and to make any decisions as appropriate.

Richard White
Clerk to the Council

4th October 2012