Oakham Town Council Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH, Agenda, 07/08/13

Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk

A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 7
TH AUGUST 2013 AT 7.00 PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM

AGENDA

1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda

(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests

3. MINUTES (Appendix A)
To confirm the minutes of the Meeting of Oakham Town Council held on Wednesday
10th July 2013

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)

5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)

6. CLERK’S REPORT – For information only
To receive a report from the Clerk

7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)

8. CO-OPTION (Appendix B)
To decide on all issues relating to the co-option of two new members to the Council
for the Oakham North East and Oakham North West wards.

9. SCHEME OF DELEGATION (Appendix C)
To consider a report and to decide on an appropriate scheme of delegation

10. AUDIT PLAN (Appendix D)
To decide whether to approve the Council’s Audit Plan for 2013 – 2014

11. PROMOTION WORKING GROUP (Appendix E)
To discuss the possibility of a Carol in the Castle Concert for the residents of Oakham
and to make any appropriate decisions.

12. SCHEDULE OF PAYMENTS (Appendix F)
To decide whether to approve the Schedule of Payments for the period
July 1st 2013 – July 31st 2013

13. STATEMENT OF ACCOUNTS (Appendix G)
To decide whether to approve the Statement of Accounts to July 31st 2013

14. PLANNING APPLICATIONS
To consider the following revised applications received and to make
recommendations or observations thereon to Rutland County Council:

(i) 2013/0598/FUL Hawksmead Ltd
Extension of time for planning application OUT/2003/1181/MS. Use of land
as B1, B2 and B8 employment development
Land West of Lands’ End Way

(ii) 2013/0600/FUL Ms Joanna Davis
Construction of two storey extension to the rear (north) elevation of the
dwellinghouse following part demolition of rear. Change of use of ground
floor to Chiropody practice (Class D1). Conversion of first floor into self
contained flat
73 South Street

(iii) 2013/0591/ADV JD Wetherspoon plc
New signage to include illuminated hanging sign and 4 No. other signs to front
elevation and 1 No. sign to side (west) elevation
Royal British Legion Club, 55 High Street

(iv) 2013/0624/ADV JD Wetherspoon plc
New signage to include illuminated hanging sign and 4 No. other signs to front
elevation and 1 No. sign to side (west) elevation
Royal British Legion Club, 55 High Street

(v) 2013/0601/FUL Corporate Architecture Ltd
Construction of a petrol filling station on vacant land off the A606 Oakham
Bypass
Proposed Petrol Filling Station, Hackamore Way, Barleythorpe

Richard White
Clerk to the Council
1st August 2013

Oakham Town Council Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH Telephone: 01572 723627 Planning and Parks Agenda

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627      
e-mail: enquiries@oakhamtowncouncil.gov.uk


A MEETING OF
OAKHAM TOWN COUNCIL’S
PLANNING AND PARKS COMMITTEE
7.00PM WEDNESDAY JANUARY 30th 2013


AGENDA

1. APOLOGIES - Standing Order 1(u)

(i) To receive apologies for absence
(ii) To decide whether to approve apologies for absence

2. DECLARATIONS OF INTEREST

Members are asked to declare, if required:

(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of Members’
Interests

3. MINUTES  (Appendix A)

To confirm the minutes of the meeting of the Planning and Parks Committee held on
Wednesday November 28th 2012

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8

5. MEMBER’S REPORTS
To receive reports from members relating to the work of the Committee
(Members intending to give a report should inform the Clerk before the meeting)

6. CLERK’S REPORT – For information only
To receive a report from the Clerk

7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid
down in Standing Order 1(d) – 1(i)

8. PLANNING APPLICATIONS
To consider the following applications received to date and to make recommendations
or observations thereon to Rutland County Council:

(i) APP/2012/0849/NT (ADV)           Cllr John Nowell, Oakham Town Partnership
Erection of 1 No. Information Board (2m x 1m) 1 metre above ground level
Land near Junction of Hambleton Lane and Stamford Road(ii) APP/2012/0932/EZE (HSE) Mr L Nguyen
Construction of a single storey side extension to the north elevation of the
dwellinghouse and garage conversion

1 Don Close
(iii) APP/2012/0944/EZE (HSE) Mr B Jolly
Construction of a bay window extension to the side (east) elevation of the
dwellinghouse.  Reposition of 1.8 metre fence to match existing fence to the side (east)
of the dwellinghouse
1 Tabberer Close

(iv) APP/2012/0945/APB (FUL) Mr James Phillips
Proposed extension to front (east) and rear (west) elevation of A4 unit and change
of use at first floor from C3 to A4 classification
The Horseshoe 83 Braunston Road

(v) APP/2012/0947/APB (PTA) Mr Kenneth Beaton
Fell 1 No. Lime tree
8 Stamford Road

(vi) APP/2013/0016/DTR (LBA) Mr Lewis Hopcroft/RCC
Construction of steel fire escape following removal of existing.  Alterations to 2
nd Floor doorway with associated groundworks
Catmose House, Catmose Street

(vii) APP/2013/0004/HN (MAJR) Jeakins Weir Ltd
Proposed housing development and associated works including provision of access  
onto Uppingham Road
Land West of Uppingham Road

(viii) APP/2013/0013/APB (HSE) Alan Cushing
Construction of garage following demolition of existing.
Construction of a single storey rear extension to the west elevation of the dwellinghouse
171 Brooke Road

Oakham Town Council Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH, Agenda, 16th Jan 2013

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627

e-mail: enquiries@oakhamtowncouncil.gov.uk

A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 16TH JANUARY 2013 AT 7.00PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM

AGENDA

1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests

3. MINUTES (Appendix A)
To confirm the minutes of the Meeting of Oakham Town Council held on Wednesday
12th December 2012

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)

5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)

6. CLERK’S REPORT – For information only
To receive a report from the Clerk

7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)

8. RECOMMENDATIONS FROM THE FINANCE WORKING GROUP
To consider recommendations from the Finance Working Group relating to:
(i) Charges for the hire of Council owned Parks (Appendix B)
(ii) The Council’s Investment Strategy and Financial Risk Assessment
(Appendix C)

9. BUDGET 2013 - 2014 (Appendix D)
To further consider the matter and to make decisions as appropriate

10. RUTLAND ACCESS GROUP (Appendix E)
To consider a report on the Oakham Access Awareness Day and to make any
decisions as appropriate

11. BUS STOP ENHANCEMENTS 2013 (Appendix F)
To consider a letter from Rutland County Council and to make decisions as
appropriate

12. PROPOSAL TO RELOCATE ONE “OAKHAM” TOWN SIGN (Appendix G)
To consider a letter received from a member of the public and to make any
appropriate decisions

13. SCHEDULE OF PAYMENTS (Appendix H)
To decide whether to approve the Schedule of Payments for the period
1st December 2012 – 2nd January 2013

14. STATEMENT OF ACCOUNTS (Appendix I)
To decide whether to approve the Statement of Accounts to 2nd January 2013

Richard White
Clerk to the Council
10th January 2013

Oakham Town Council Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH, Agenda, 12th December 2012

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627    
e-mail: enquiries@oakhamtowncouncil.gov.uk

A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 12TH DECEMBER 2012 AT 7.00PM

AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM

AGENDA

1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests

3. MINUTES      (Appendix A)
To confirm the minutes of the Meeting of Oakham Town Council held on Wednesday
14th November 2012

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)

5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)

6. CLERK’S REPORT – For information only
To receive a report from the Clerk

7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)

8. BUDGET 2013 - 2014 (Appendix B)
To further consider the matter and to make decisions as appropriate

9. SYSTEMS OF INTERNAL CONTROL (Appendix C)
To review the Council’s Systems of Internal Control and to agree on any changes
required

10. GRANTS POLICY AND APPLICATION FORM (Appendix D)
To consider the Council’s Grant Policy Document and Application Form for
2013 – 2014, to agree on any changes and to approve the policy

11. SCHEDULE OF PAYMENTS  (Appendix E)
To decide whether to approve the Schedule of Payments for the period
1st November 2012 – 30th November 2012

12. STATEMENT OF ACCOUNTS  (Appendix F)
To decide whether to approve the Statement of Accounts to 30th
November 2012

Oakham Town Council Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH Telephone: 01572 723627 e-mail: enquiries@oakhamtowncouncil.gov.uk Meeting Agenda

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk

A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 10TH OCTOBER 2012 AT 7.00PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM

AGENDA

1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda

(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests

3. MINUTES (Appendix A)
To confirm the minutes of the Meeting of Oakham Town Council held on Wednesday
8th August 2012

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)

5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)
6. CLERK’S REPORT – For information only
To receive a report from the Clerk

7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)

8. CASTLE RESTORATION PROJECT
To agree to support Rutland County Council in their bid for funding to restore
Oakham Castle
9. REPORT FROM INTERNAL AUDITOR (Appendix B)
To consider the report and to implement any recommendations contained therein

10. OAKHAM TOWN PARTNERSHIP
To appoint a representative to the Oakham Town Partnership following the
resignation of Cllr Mrs Jayne Woodcock as one of the Council’s appointed
representatives

11. FINANCE WORKING GROUP
To agree to expand the Finance Working Group’s terms of reference to incorporate
the consideration of all financial matters relating to the Council including the annual
review of the Financial Regulations.

12. RISK ASSESSMENTS (Appendix C)
To review and approve the Council’s Risk Assessment documentation.

13. SAINSBURYS PLANNING APPLICATION
To discuss the planning application

14. SCHEDULE OF PAYMENTS (Appendix D)
To decide whether to approve the Schedule of Payments for the period
1st September 2012 – 30th September 2012

15. STATEMENT OF ACCOUNTS (Appendix E)
To decide whether to approve the Statement of Accounts to 30th September 2012

16. BUDGET 2013 – 2014 (Appendix F)
To consider a first draft budget for 2013 – 2014 and to make any decisions as
appropriate

17. ELECTRIC CAR CHARGING POINT (Appendix G)
To decide whether to fund the installation of an electric car charging point in the
Church Street Car Park

18. SUSPENSION OF STANDING ORDER 11
To decide whether to suspend Standing Order 11 in order that Item 20 on the Agenda
can be considered

19. EXEMPT ITEM
To decide whether to exclude the Public and Press under Section 2 of the Public
Bodies (Admissions to Meetings) Act 1960 during consideration of Item 20 on the
Agenda due to the sensitive nature of the matters to be discussed

20. RUTLAND HOUSE COMMUNITY TRUST LTD (Appendix H)
To consider matters relating to the Trust and to make any decisions as appropriate.

Richard White
Clerk to the Council

4th October 2012