Oakham Town Council, Annual Meeting, Agenda, Election of Mayor

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk

THE ANNUAL MEETING OF
OAKHAM TOWN COUNCIL

WEDNESDAY 8TH MAY 2013 AT 7.00PM

AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM

AGENDA

1. ELECTION OF CHAIRMAN
To elect a Chairman of the Council, who shall also be the Mayor of Oakham, for the
forthcoming municipal year

(A very strange election procedure one person is nominated and the members vote to accept or disapprove that members nomination, if a second person wants to stand for the role it's tough if the first nomination is approved, So I am not sure this procedure can be described as an election. I am sure an election would normal have more than on candidate to chose from.) 

2. DECLARATION OF ACCEPTANCE OF OFFICE
To receive the Declaration of Acceptance of Office for the Chairman

3. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

4. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests

5. ELECTION OF VICE CHAIRMAN
To elect a Vice Chairman of the Council, who shall also be the Deputy Mayor of
Oakham, for the forthcoming municipal year

6. MINUTES (Appendix A)
To confirm the minutes of the extra meeting of Oakham Town Council held on
Wednesday 24th April 2013

7. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)

8. MEMBER’S REPORTS
To receive reports from Members who have attended meetings on behalf of Oakham
Town Council
(Members intending to report should inform the Clerk prior to the meeting)

9. CLERK’S REPORT – For information only
To receive a report from the Clerk

10. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)

11. APPOINTMENT OF STANDING COMMITTEES (Appendix B)
(i) To appoint standing committees for 2013 – 2014.
(ii) To appoint members to such committees
(iii) To agree the duly appointed committees’ terms of reference

12. TREE WARDEN
To appoint a Tree Warden for Oakham

13. COUNCILLOR RESPONSIBLE FOR COMMUNICATION
To appoint a Councillor to the above role.

14. REPRESENTATION ON OTHER ORGANISATIONS (Appendix C)
To review the representation on, or work with, other organisations and to make any
appropriate decisions

15. SCHEDULE OF MEETINGS (Appendix D)
To approve the Schedule of Meetings for the 2013 – 2014 municipal year

16. APPOINTMENT OF INTERNAL AUDITOR
To appoint an Internal Auditor for the 2013 – 2014 Financial Year

17. APPOINTMENT OF WORKING GROUPS (Appendix E)
To decide whether to re-appoint the following Working Groups and to appoint
members to them:
(i) Policies and Procedures
(ii) Promotion
(iii) Finance

18. INTERNAL AUDITOR’S REPORT (Appendix F)
To consider the report of the Internal Auditor from a visit made on Monday April 29th
2013

19. BANK SIGNATORIES
To authorise signatories to the following accounts:
(i) The Council’s Current Account
(ii) The Mayor’s Charity Account

20. STATEMENT OF ACCOUNTS 2012 - 2013 (Appendix G)
To consider and to decide whether to approve the Statement of Accounts for
2012 – 2013 as detailed in Section 1 of the Annual Return


21. ANNUAL GOVERNANCE STATEMENT 2012 - 2013 (Appendix H)
To consider and to decide whether to approve the Annual Governance Statement for
2012 – 2013 as detailed in Section 2 of the Annual Return
Richard White
Clerk to the Council

2nd May 2013