Oakham Town Council Meeting Agenda 20th March 2019

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk

TO: ALL MEMBERS OF THE TOWN COUNCIL
IN ACCORDANCE WITH THE REQUIREMENTS OF THE LOCAL
GOVERNMENT ACT 1972 YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF
OAKHAM TOWN COUNCIL, WEDNESDAY 20TH MARCH 2019 AT 6.30 PM, AT THE OFFICES
OF THE TOWN COUNCIL, VICTORIA HALL, 39 HIGH STREET, OAKHAM, RUTLAND LE15 6AH.

MEMBERS OF THE PRESS AND PUBLIC ARE CORDIALLY INVITED TO ATTEND

Allison Greaves
Clerk to the Council
13th March 2019

 THE MEETING OF OAKHAM TOWN COUNCIL
WEDNESDAY 20TH MARCH 2019 AT 6.30PM
 Members of the public attending this meeting are advised that it may be filmed and recorded.

AGENDA
 1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda
(Members are also reminded to inform the Clerk of any changes in their Register of Members’
Interests)

3. MINUTES (Appendix A)
To confirm the minutes of the meeting of the Council held on Wednesday 13th February 2019

4. CHAIRMAN AND MEMBER’S REPORTS
To receive reports from the Chairman and members who have attended meetings on behalf
of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)

5. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 9

 6. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid
down in Standing Orders 1(d) – 1(i)

 7. CLERKS REPORT (for information only)
To receive a report from the Clerk

 8. WORKING GROUPS (Appendices B - i)
To receive reports from working groups or representatives working with external bodies
(i) Floral working group
(ii) Promotions and Publicity working group
(iii) Any other on the night

 9. STATEMENT OF ACCOUNTS (Appendix C)
To decide whether to approve the Statement of Accounts to 28th February 2019

 10. AUTHORISATION TO AN PAY INVOICE OVER £5000
 To authorise the payment of the following:
Rutland County Council
Invoice No. 9114676
for £11499.97 (no Vat)
Community Street Lighting Recharge

 11. TWINNING EVENT (Appendix D)
To consider a report and to make decisions as appropriate

12. MAGICAL LANTERN WALK (Appendix E )
To consider a request and to make decisions as appropriate

 13. REVIEW OF POLICIES AND PROCEDURES (Appendices F – xv)
To consider revised documents, agree on any changes and to adopt the protocols

 14. REVIEW OF CUTTS CLOSE LETTINGS CONTRACTS (Appendix G – ii)
To consider the revised documents

 15. BUS STOP ENHANCEMENTS (Appendix H)
Consider the correspondence from Rutland CC in relation to bus stop improvements and agree or
otherwise any resulting actions

16. THE STRATEGIC HOUSING MARKET ASSESSMENT (Appendix I to follow)
To consider a report from Neighbourhood Plan Steering group and to make any decisions as
appropriate

 17. PLANNING APPLICATIONS
To consider the following applications received to date and to make recommendations comments
and observations thereon to Rutland County Council
(i) 2019/0188/FUL Mrs Fan Yau
First floor extension including dormer to rear.
34 Noel Avenue
(ii) 2019/0229/FUL Mr Matthew Denny
Proposed front porch and rear single storey extension.
3 Sunnyfield
(iii) 2019/0133/PTA Mrs Morse
T1 1 No. Western Red Cedar – Reduce height by up to 4 m to lessen loading on the large
bark inclusion on the main stem. T2 1 No. Yew – Crown raise to 4m to allow good vehicle
access and more light into area. T3 1 No. Beech – Side boundary – Crown raise tree by
removing 3 no. branches as per photograph. T4 and T5 2 No. Beech – Within boundary line –
Fell.
15 Stamford Road
(iv) 2019/0178/PTA Mr Matthew Ellis
Fell 1 No. Ash tree.
Aisby House, 10 The Dell

 18. EXEMPT ITEM
To decide whether to exclude the Public and Press during consideration of items 19 and 20 on the
agenda, under Section 100 (2) of the Local Government Act 1972, as amended due to the contractual
nature of the matters to be discussed

 19. OCC BUILDING (Appendix J)
To consider a report and to make any decisions as appropriate

20. RUTLAND HOUSE COMMUNITY TRUST (Appendix K)
To consider a report and to make any decisions as appropriate