Friday, March 03, 2017

Oakham Town Council Meeting Agenda 8th March 2017


Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk

TO: ALL MEMBERS OF THE TOWN COUNCIL
IN ACCORDANCE WITH THE REQUIREMENTS OF THE LOCAL GOVERNMENT ACT 1972 YOU ARE HEREBY SUMMOND TO ATTEND A MEETING OF OAKHAM TOWN COUNCIL, WEDNESDAY 8TH MARCH 2017 AT 7.00 PM, AT THE OFFICES OF OAKHAM TOWN COUNCIL,VICTORIA HALL, 39 HIGH STREET, OAKHAM



Malcolm Plumb
Acting Clerk to the Council
1st March 2017


Members of the public attending this meeting are advised that it will be
filmed and recorded, or photographed

AGENDA

1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of Members’ Interests

3. MINUTES (Appendix A)
To confirm the minutes of the Extraordinary meeting of Oakham Town Council held on
Wednesday 8th February 2017

4. CHAIRMAN AND MEMBER’S REPORTS (Appendix B)
To receive a report from the Chairman on functions attended and to receive reports from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)

5. CLERK’S REPORT – For information only
To receive a report from the Clerk

6. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid down in Standing Orders 1(d) – 1(i)




7. SUSPENSION OF STANDING ORDER 32
To agree to suspend Standing Order 32 (Casual Vacancies and Co-option of Councillors) in order that Item 8 on the agenda can be considered

8. CO-OPTION OF NEW MEMBERS
That the 3 applicants are considered for appointment as co-opted Councillors to Oakham Town Council for wards South West x 2 and South East
  1. Anne Skipworth
  2. David Romney
  3. Andrew Bennett
9. WORKING GROUPS AND STEERING GROUPS STRATEGY ASSURANCE (Appendix Ci – ii)
To receive written reports from Working Groups and Steering Groups and to make any decisions as appropriate:
  1. Neighbourhood Plan Steering Group
  2. Promotions and Publicity Working Group

10. SIGNATORY TO THE HSBC CURRENT ACCOUNT
To approve a replacement signatory to the account

11. PLANNING COMMITTEE
To appoint 1 new member to the Planning Committee

12. FACEBOOK
To elect a new member to manage the Councils Facebook page

13. REQUEST TO USE CUTTS CLOSE
To consider a request and grant permission for Rutland Concert Band to use the Bandstand in Cutts Close for the evening of Saturday 1st July for Proms in the Park event

14. COUNCIL PROTOCOL (Appendix (Di - viii)
To consider revised documents, agree on any changes and to adopt the protocol
  1. Drug and Alcohol Abuse
  2. Managing Stress in the Workplace
  3. Capability Procedure
  4. Sickness Absence Policy (including guidance for managers)
  5. Councillor / Officer Relationships
  6. Equal Opportunities
  7. Data Protection
  8. Staff Appraisal Procedure

15. STATEMENT OF ACCOUNTS (Appendix E)
To decide whether to approve the Statement of Accounts – February 2017

16. TREES AT CUTTS CLOSE (Appendix Fi - ii)
(i) To consider a report on Lime Tree (2012) and to make any decisions as necessary
(ii) To consider a tree Survey and to make any decisions as necessary

17. EXEMPT ITEMS
To decide whether to exclude the Press and Public under Section 1 of the Public Bodies (Admissions to Meetings) Act 1960, as amended, during consideration of Items 18 and 19 on the agenda as they concern confidential matters

18. STAFFING COMMITTEE RECOMMENDATIONS (Appendix G)
To consider recommendations from the meeting of the Staffing Committee held on
22nd February 2017 and to make any decisions as appropriate relating to those recommendations

19. LOCAL PLAN PRESENTATION (Appendix H, to receive electronically)
To agree on any comments and responses to be made to Rutland County Council


Top 10 viewed Posts Last 30 Days