Oakham Town Council Meeting 12th January 2022 Agenda
Oakham
Town Council
Rol
House, Long Row, Oakham, Rutland, LE15 6NL
01572 723627
enquiries@oakhamtowncouncil.gov.uk
www.oakhamtowncouncil.gov.uk
TO:
All members of the Town Council
In
accordance with the requirements of the Local Government Act 1972,
you are hereby summoned to attend a meeting of Oakham Town Council on
Wednesday 12 January 2022 at 6.30 p.m. The meeting will be held at
the Town Council Offices, Rol House, Long Row, Oakham, LE15 6LN
Karen
Bell
Karen Bell
Locum Clerk to the
Council
05 January 2022
NOTICE
OF MEETING
Public
Notice of the meeting has been given in accordance with schedule 12,
Para 10(2) of the Local Government Act 1972. The Meeting is open to
the press and public. Members
of the public attending this meeting are advised that it may be
filmed and recorded.
AGENDA
APOLOGIES
AND REASONS FOR ABSENCE:
To receive and approve apologies for absences
DECLARATION
OF MEMBERS’ INTERESTS AND APPLICATIONS FOR DISPENSATION: Reminder
to Members to disclose either a Pecuniary Interest or Other Interest
in any item on the agenda. The clerk cannot advise members on this.
Members are personally responsible for declaring an interest.
Members are respectfully advised to read the Code of Conduct for
more information. Councillors are also responsible for ensuring that
their Registers of Interests are up to date (within 28 days of any
changes)
DEPUTATIONS
FROM MEMBERS OF THE PUBLIC: An
opportunity for members of the public to speak in accordance with
Standing Orders 1 (d)- 1(i)
COUNCILLOR VACANCY: To
receive information
FULL
COUNCIL
5.1 Minutes: To confirm the accuracy
of the minutes from the meeting
held on 08 December 2021 Attached
5.2 To receive an update on any matters
arising not included elsewhere on the agenda
6.
PLANNING APPLICATIONS: The
following are to be considered
2021/1410/FUL Demolition
of existing house and garage. Construction of 2 no. 3 storey,
5-bedroom dwellings, new garage to be constructions for 1 no.
dwelling and attached garage to be incorporated into other dwelling.
Associated landscaping at 57 Stamford Road, Oakham
2021/1419/CAT 1
no. Oak Tree – Fell at 14 Barlow Road, Oakham
2021/1441/FUL Conversion
of attached garage and erection of a single storey front extension at
39 Nene Crescent, Oakham, LE15 6SG
2021/1451/FUL Demolish
garage and replace with a new detached garage and home office at 5
Brooke Road, Oakham
2021/1460/CAT 1
no. acer negundo (box elder) - clear building by 1-2m. 1 no. acer
palmatum (Japanese maple) – fell at Jerwood School Of Design,
Station Road, Oakham
2021/1464/CAT 1
no. cotoneaster spp. (Cotoneaster)- clear building by 1-2m. 1 no.
acer negundo (box elder), 1 no. acer ginnala (Amur maple), 1 no.
betula pendula (silver birch), 1 no. chamaecyparis lawsoniana (Lawson
cypress), 1 no. crataegus laevigata (midland hawthorn), 1 no. prunus
cerasifera ( plum cherry) 'nigra', 2 no. alnus cordata (Italian
alder), 3 no. betula utilis (Himalayan birch)- clear telecom line by
1-2m from some trees, fell one dead birch. 1 no. acer platanoides
(Norway Maple)- remove dead branches. (088H) 1 no. acer negund -
clear building by 1-2m and clear 6m over road at Merton Building,
Church Street, Oakham
2021/1465/CAT 1
no. taxus baccata (Yew)- remove dead branches. 1 no. taxus baccata
(yew)- clear garage by 1-2m. 1 no. ilex aquifolium (English holly)-
clear building by 1-2m. 1 no. crataegus crus-galli (cockpit thorn)-
clear building by 1-2m and remove dead branches. 1 no. taxus baccata
(yew)- clear building by 1-2m. 1 no. crataegus laevigata (midland
hawthorn) - remove dead branches. 1 no. ilex aquifolium (English
holly)- clear building by 1-2m. 6 no. taxus baccata (yew)- clear
building by 1-2m from nearby tree and clear 6m above road at Oakham
School Chapel, Church Street, Oakham
2021/1466/CAT 1
no. tilia spp. (Lime species) - remove dead branches. 1 no. tilia
cordata (small- leaved linden) - Remove dead branches at Deanscroft,
Station Road, Oakham
2021/1472/FUL Single
storey flat roof extension to the rear of the property at 80 Burley
Road, Oakham
7.
COUNCILLOR’S QUESTIONS
To
answer questions previously notified to the Clerk under Standing
Order 9
8. CLERK’S REPORT: To
receive information
9. CHAIRMAN’S REPORT: To
receive information
10.
WORKING GROUPS AND OUTSIDE BODIES
10.1 Policies
& Procedures WG: To consider remit of WG
10.2 To receive and consider reports from
members, working groups and outside bodies
10.3 Councillor LRALC Training: To
receive Councillors report
10.4 Welcome Back Fund: For Further
consideration
11. TO
CONSIDER CORRESPONDENCE RECEIVED
11.1 To
consider the use of Oakham Bandstand by the Rutland Concert Band for
Proms in the Park on either 25 June 2022 or 02 July 2022
11.2 To consider the following from RCC
11.2.1 Request from Community Safety
Officer for OTC approval to put signage up in the park – No cost
to OTC.
11.2.2 Request from Street Scene Officer
for OTC to fund the cost of a larger bin unit at Kestrel Road,
Oakham – cost to OTC, £300 approx.
12. FINANCIAL AND GOVERNANCE ISSUES
12.1 Payments for Approval To
follow
12.2 Bank Reconciliation as at 30
November 2021 Attached
12.3 Bank Reconciliation as at 31
December 2021 To follow
12.4 Oakham Hopper: To consider
proposal from RCC for OTC to subsidise the service Previously
Circulated
12.5 External Audit:
To receive information
12.6 Internal Controls Policy: For
consideration and approval
Attached
12.7 Rialtas Accounting Software:
To consider approval of end of
year
package
12.8 Cambridge Building Society: To
approve the removal of Cllr Burton as a signatory and to confirm a
new signatory
13.
TOWN CRIER: To
consider application pack and selection process Attached
14.
CHRISTMAS LIGHTING: To
receive 2021 Christmas Lighting Outurn Report and
to
commence forward planning for 2022 Christmas Lighting
15.
CHURCH STREET PUBLIC CONVENIENCES
15.1 Footpath Repairs: For consideration
and approval
15.2 Refurbishment: To consider Report No
2022/01 submitted by Cllr Romney Attached
16.
ENTERTAINMENT: To consider
Report No 2022/02 submitted by Cllr Romney
Attached
17.
AWARDING CONTRACTS WITH TRANSPARENCY: To
consider Report No
2022/03 submitted by Cllrs. Lowe and
Orchard Attached
18.
LIGHTING CUTTS CLOSE: To
consider Report No 2022/04 submitted by Cllr
Romney Attached
19.
LOCAL COUNCIL AWARDS SCHEME: To
receive information and to consider
20.
CLIMATE AND WILDLIFE EMERGENCY DECLARATION:
To consider Attached
21.
MATTERS FOR FUTURE DISCUSSION:
To receive information
22.
MATTERS FOR CONSIDERATION IN PRIVATE: To
resolve that
the press and
public be excluded from the meeting during
consideration of the following items on
the grounds that they relate to individuals
and the financial affairs of particular
persons. This information is classed
as exempt under paragraphs 1, 2 and 3 of
Schedule 12A to Section 100A of the Local
Government Act 1972 (as revised by The
Local Government (Access to Information)
(Variation) Order 2006).
22.1 To confirm appointment of Town Clerk
22.2 Review of the following Leases
Previously circulated
22.2.1 Bowls Club
22.2.2 Tennis Club
23.
DATE AND TIME OF NEXT MEETING: 09
February 2022 @ 6.30 p.m.
NOTES:
a)
The meeting is open to the press & public.
b)
The Town Council allows a short period of time at meetings of the
Full Council when residents can put questions to the council. At
other times, the public are not able to take part in the proceedings
except at the discretion of the Chairman who may at a convenient
time in the transaction of business adjourn the meeting and suspend
standing orders to allow any member of the public to address the
meeting and ask questions requiring answers of a factual nature
c)
Mobile phones are to be switched to silent during the meeting
Meeting Documents
.jpg)
.jpg)
.jpg)
