Oakham Town Council Extraordinary Meeting Wednesday, 30th June 2021 6:30 pm Agenda

Oakham Town Council Extraordinary Meeting Wednesday, 30th June 2021  6:30 pm

Meeting Documents

• Agenda
• Appendix A
• Appendix B
• Appendix B i
• Appendix B ii
• Appendix B iii
• Appendix B iv
• Appendix B v

Oakham Town Council Meeting Wednesday 9th June 2021 Agenda

Oakham Town Council

Rol House, Long Row, Oakham, Rutland, LE15 6NL

01572 723627

enquiries@oakhamtowncouncil.gov.uk

www.oakhamtowncouncil.gov.uk

TO: ALL MEMBERS OF THE TOWN COUNCIL IN ACCORDANCE WITH THE REQUIREMENTS OF THE LOCAL GOVERNMENT ACT 1972 YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF OAKHAM TOWN COUNCIL, WEDNESDAY 9 TH JUNE 2021

COMMENCING 6.30 PM, AT THE OFFICES OF THE TOWN COUNCIL,

ROL HOUSE, LONG ROW, OAKHAM, RUTLAND LE15 6NL.

PRESS AND PUBLIC ARE CORDIALLY INVITED TO ATTEND

Clerk to the Council 3rd June 2021

AGENDA

Members of the public attending this meeting are advised that it may be filmed and recorded.

1. APOLOGIES AND REASONS FOR ABSENCE

2. DECLARATION OF MEMBERS’ INTERESTS AND APPLICATIONS FOR

DISPENSATION

Members are reminded to declare any interests which may arise on matters for

discussion at the meeting

3. MINUTES (Appendices A, Ai)

a) To confirm the minutes of the Extraordinary meeting held on 28th April 2021

b) To confirm the minutes of Annual Meeting of the Council held on 5

th May 2021

4. DEPUTATIONS BY THE PUBLIC

Members of the Public are invited to address the meeting in accordance with

procedures laid down in Standing Orders 1(d) – 1(i)

5. COUNCILLOR’S QUESTIONS

To answer questions previously notified to the Clerk under Standing Order 9

6. CLERKS REPORT

7. CHAIRMAN AND MEMBER’S REPORTS

8. REPORTS FROM WORKING GROUPS (Appendices B, Bi, Bii)

 a) To receive Report No. TC02321

 b) To receive Report No. TC02421

 c) To approve the quotation for the Centenary Field project

9. TO CONSIDER CORRESPONDENCE RECEIVED (Appendix C)

To consider a request from 4Oakham and to make any decisions as appropriate

10. STATEMENT OF ACCOUNTS (Appendix D)

To approve the Statement of Accounts to 31st May 2021

NB. If any member has any queries on the above will they please raise these with the

Town Clerk at least 24 hours before the meeting

11. AUTHORISATION TO PAY AN INVOICE OVER £5000 (Appendix E)

 To authorise the payment of Invoice No 1532, £13,920 + VAT for Playscape Ltd

12. CUTTS CLOSE SHELTER (Appendix F)

 To receive Report No. TC02521

13. PRINCESS AVENUE PARKING (Appendix G)

To receive Report No. TC02621

14. TOWN BUNTING (Appendix H)

 To receive Report No. TC02721

15. PHOTOCOPIER (Appendix I)

 To receive Report No. TC02821

16. TO CONSIDER CURRENT PLANNING APPLICATIONS AND MAKE

RECOMMENDATIONS TO RUTLAND COUNTY COUNCIL

a) 2021/0502/FUL Mr and Mrs Hill 121 Braunston Road

Change of external facings materials to include vertical cedar boarding and grey

render.

b) 2021/0472/FUL Mr Collins 31 Cold Overton Road

Single storey rear extension and detached annex which is ancillary to the property.

 c) 2021/0510/FUL Mr and Mrs Lewis 24 Nene Crescent

 Two storey and single storey extensions to dwelling

 c) 2021/0465/FUL Corporate Real Estate 28 High Street

Installation of one new CCTV camera

 e) 2021/0467/FUL Mr A Sanderson Site E6 Hackamore Way

New B1(a)/ B8 office / storage unit on site of formerly approved C & M VSS B2 / Sui

Generis use

f) 2021/0451/FUL Ms J Roberton 1 Woodland View

Attached garage to serve no. 1 Woodland View.

 g) 2021/0629/FUL The Parks School Burley Road.

Increase of disabled parking, alteration of drop off, and widening of road

 h) 2021/0545/FUL Mr and Mrs Spoor 5 Brooke Road

Demolish garage. Erection of a 2-storey garage with a home office on the first floor

i) 2021/0582/FUL Mr Jones 11 Trent Road

 Rear single storey extension to dwelling

j) 2021/0624/FUL Mr Cox 8 Larchfield

Rear first floor extension to dwelling.

 k) 2021/0613/FUL Mr and Mrs Wiggin 30 Edmonton Way

Proposed single storey side extension

 

l) 2021/0495/PTA Mr Underwood 53 Stamford Road

Yew T1 – lift crown by 1 to 2 metres on south and east sides above drive to reduce

obstruction to vehicles. Yew T2 – lift crown by 1 to 2 metres on east side above

drive to reduce obstruction to vehicles. Damson/Plum D1- reduce crown on

northeast side by 1 to 2 metres where tree branches are close to house. See

2019/1003/CAT – neighbour removal of branches

m) 2021/0608/PTA Mr Smith 14 Catmose Park Road

Crown reduce spread of 1 no. cedar tree by 2 metres over garden of no 14 (tree is

in No 16)

 n) 2021/0625/PTA Mr Udale: Swooning House, 34 Uppingham Road

T1 ivy covered lime tree to be pollard 1 metre below the power line (approximately

6-7 metres from ground level)

17. TO PASS A RESOLUTION THAT, IN VIEW OF THE CONFIDENTIAL NATURE OF

THE FOLLOWING AGENDA ITEM, THE PUBLIC AND PRESS BE EXCLUDED

FROM THE MEETING, IN ACCORDANCE WITH THE PUBLIC BODIES

(ADMISSION TO MEETINGS) ACT 1960, SECTION 1

18. RENTAL AGREEMENT FOR THE CHRISTMAS LIGHTS (Appendix J)

 To consider and approve

Meeting Documents

• Agenda
• Appendix A
• Appendix Ai
• Appendix B
• Appendix Bi
• Appendix Bii
• Appendix C
• Appendix D
• Appendix E
• Appendix F
• Appendix G
• Appendix H
• Appendix I

Oakham Town Council Annual Meeting Wednesday 5TH May 2021 Agenda

 Oakham Town Council

 Rol House, Long Row, Oakham, Rutland, LE15 6NL

01572 723627

enquiries@oakhamtowncouncil.gov.uk

www.oakhamtowncouncil.gov.uk

Members of the Town Council are hereby summoned to attend the

ANNUAL MEETING OF OAKHAM TOWN COUNCIL to be held via Zoom on

Wednesday 5TH May 2021 commencing at 6.30pm.

The business to be transacted at the meeting is specified in the Agenda set out below.

For members of the public who wish to attend the meeting, please click on the link below:

https://zoom.us/j/98779706105?pwd=NEIvT1NtNVFqRVpzSEU2MWZBVmprQT09

(Telephone dial in details are available and are included at the end of this agenda)

A Greaves

Clerk to the Council

28

th April 2021

WEDNESDAY 5

TH MAY 2021 AT 6.30PM

 Members of the public attending this meeting are advised that it may be filmed and recorded

AGENDA

1. ELECTION OF CHAIRMAN

To elect a Chairman of the Council, who shall also be the Mayor of Oakham, for the

forthcoming municipal year

2. DECLARATION OF ACCEPTANCE OF OFFICE

To receive the Declaration of Acceptance of Office for the Chairman

3. APOLOGIES AND REASONS FOR ABSENCE

4. DECLARATIONS OF INTEREST

Members are invited to declare disclosable pecuniary interests and other interests

they may have in respect to items on the agenda

5. ELECTION OF VICE CHAIRMAN

To elect a Vice Chairman of the Council, who shall also be the Deputy Mayor of

Oakham, for the forthcoming municipal year

6. MINUTES (Appendix A)

To confirm the minutes of the Extraordinary meeting held on Thursday 22nd April 2021

7. DEPUTATIONS BY THE PUBLIC

8. COUNCILLOR’S QUESTIONS

To answer questions previously notified to the Clerk under Standing Order 9

9 TO CONFIRM THE AMOUNT OF THE CHAIRMAN’S ALLOWANCE IN

PURSUANCE OF SECTION 15 (5) OF THE LOCAL GOVERNMENT ACT 1972

10. CLERKS REPORT 

11. MEMBER’S REPORTS

12. REPORTS FROM WORKING GROUPS (Appendix B)

 To receive Report No.TC01721

13. STATEMENT OF ACCOUNTS (Appendix C – to follow)

 To decide whether to approve the Statement of Accounts to 30th April 2021

14. COUNCIL’S GENERAL POWER OF COMPETENCE

 That the Council exercises its right to use the General Power of Competence

15. CHRISTMAS DISPLAY (Appendices D, Di, Dii)

 To consider quotations received for the provision of Oakham’s Christmas display for

the period 2021 – 2023:

a) Award the contract

b) To approve the expenditure

16. REPRESENTATION ON OTHER ORGANISATIONS (Appendix E)

 To receive Report No.TC01821

17. APPOINTMENT OF STANDING COMMITTEES (Appendix F)

 To receive Report No. TC01921

18. CALENDAR OF MEETINGS (Appendix G)

To approve the schedule of meetings for the 2021 – 2022 municipal year

19. APPOINTMENT OF WORKING GROUPS (Appendix H)

 To receive Report No. TC02021

20. BANK SIGNATORIES (Appendix I)

 To receive Report No. TC02121

21. CONSIDER THE APPOINTMENTS

a) Chris Moses for personnel advice and HR advisor to the Council

b) LRALC, Internal Audit Service for the coming financial period to 31st March 2022

22. SYSTEMS OF INTERNAL CONTROL (Appendix J)

 To consider the document, agree on any changes and to adopt the protocol

23. CORRESPONDENCE RECEIVED (Appendices K, Ki)

 a) To consider a request from Visions Community and Children’s Centre

 b) To consider a request from Mill Street Trading Group

24. TOWN BUNTING (Appendix L)

 Resolve to purchase bunting and approve the expenditure

25. TO CONSIDER CURRENT PLANNING APPLICATIONS AND MAKE ANY

RECOMMENDATIONS TO RUTLAND COUNTY COUNCIL

a) 2021/0366/FUL Mr S Murray

Proposal: Change of use of 1 no.shop and 2 no. office suites to 3 no.domestic

apartments to include demolition of 2 no. projecting shop fronts, 3 no. new windows,

3 no. new doors and minor internal alterations

40 Melton Road

b) 2021/0367/LBA Mr S Murray

Proposal: Change of use of 1 no.shop and 2 no. office suites to 3 no.domestic

apartments to include demolition of 2 no. projecting shop fronts, 3 no. new windows,

3 no. new doors and minor internal alterations

40 Melton Road 

c) 2021/0380/FUL Mr C Nix

Proposal: Change of use from current retail to a wine bar

Unit 2-3 Knights Yard, Gaol Street

d) 2021/0420/FUL Mr N Roberts

Proposal: Works to existing outbuilding to create an annex ancillary to 30 Northgate.

Internal changes to ground floor and first floor attic space. External changes new

doors and windows, new doors to replace existing garage doors. To be used by

occupants and family members only

30 Northgate

e) 2021/0532/CAT Unknown

 Proposal: (T1) 1 no. Sycamore tree - Remove. (T2) 1 no. Sycamore tree - Reduce

by 30% (2 metres)

Stowe House, 19 Northgate

 f) 2021/0445/CAT Mrs Haddon

 Proposal: Fell 1 no. Bay Tree

 7 Finkey Street

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 +44 131 460 1196 United Kingdom

 +44 203 481 5237 United Kingdom

 +44 203 481 5240 United Kingdom

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Meeting ID: 987 7970 6105

Passcode: 671950

Meeting Documents

• Agenda
• Appendix A
• Appendix B
• Appendix C to follow after 30th April 2021 -
• Appendix D
• Appendix Di
• Appendix Dii
• Appendix E
• Appendix F
• Appendix G
• Appendix H
• Appendix I
• Appendix J
• Appendix K
• Appendix Ki
• Appendix L

Oakham Town Council Meeting Agenda Thursday 22nd April 2021

Oakham Town Council

Rol House, Long Row, Oakham, Rutland, LE15 6NL

01572 723627

enquiries@oakhamtowncouncil.gov.uk

www.oakhamtowncouncil.gov.uk

Members of the Town Council are hereby summoned to attend an EXTRAORDINARY MEETING

OF OAKHAM TOWN COUNCIL OAKHAM TOWN COUNCIL to be held via Zoom on

THURSDAY 22ND APRIL 2021 commencing at 6.30pm.

The business to be transacted at the meeting is specified in the agenda set out below.

For members of the public who wish to attend the meeting, please click on the link below:

https://zoom.us/j/91059014130?pwd=Tk1jNjJOKzgvK0pVOE53TjhPL3lQdz09

(Telephone dial in details are available and are included at the end of this agenda)

Cllr D Romney

Chairman 15th April 2021

AGENDA

Members of the public attending this meeting are advised that it may be filmed and recorded.

1. APOLOGIES AND REASONS FOR ABSENCE

2. DECLARATION OF MEMBERS’ INTERESTS AND APPLICATIONS FOR DISPENSATION

Members are reminded to declare any interests which may arise on matters for discussion at the

meeting

3. MINUTES (Appendix A)

To confirm the minutes of the meeting held on 31st March 2021

4. DEPUTATIONS BY THE PUBLIC

Members of the Public are invited to address the meeting in accordance with procedures laid

down in Standing Orders 1(d) – 1(i)

5. COUNCILLOR’S QUESTIONS

To answer questions previously notified to the Clerk under Standing Order 9

6. CLERKS REPORT

7. CHAIRMAN AND MEMBER’S REPORTS

8. REPORTS FROM WORKING GROUPS

9. STATEMENT OF ACCOUNTS (Appendix B)

To approve the Statement of Accounts to 31st March 2021

10. OAKHAM BANNER CAMPAIGN (Appendix C)

 To approve the wording and design

11. PLAYGROUND INSPECTION REPORTS (Appendices D, Di, Dii)

 To receive the quarterly independent playground inspection reports and to make any decisions as

appropriate 

12. PARISH TREES (Appendix E)

 To receive Report No. TC01421

13. TO CONSIDER CURRENT PLANNING APPLICATIONS AND MAKE ANY

RECOMMENDATIONS TO RUTLAND COUNTY COUNCIL

a) 2021/0145/LBA Berkeley Trustee Co Ltd

Proposal replacement of shop front windows and door and second floor window with

double glazed unit.

49A High Street

b) 2021/0385/FUL Mr and Mrs Lamb

Rear single storey extension.

4 Gilmore Close

c) 2020/1427/FUL Mr and Mrs Sizer

Proposed porch, single storey side extensions to west and east elevations and flat roof rear

single storey extension. Renovation works

34 Stamford Road

d) 2021/0079/FUL MR Dalllen Tan

Proposal two storey extension

17 Balmoral Road

14. ELECTRIC VEHICLE CHARGING POINT – CHURCH STREET CAR PARK (Appendix F)

 To consider a quotation

15. EXCLUSION OF PRESS & PUBLIC

 To resolve whether to exclude the public and press for consideration of the following contractual

matters, in accordance with the Public Bodies (Admission to Meetings) Act 1960, section 1

16. CHARGE POINT AGREEMENT (Appendix G)

 To receive Report No. TC01521

17. CUTTS CLOSE PATH (Appendix H)

 To receive Report No. TC01621

Dial by your location

 +44 131 460 1196 United Kingdom

 +44 203 481 5237 United Kingdom

 +44 203 481 5240 United Kingdom

 +44 203 901 7895 United Kingdom

 +44 208 080 6591 United Kingdom

 +44 208 080 6592 United Kingdom

 +44 330 088 5830 United Kingdom

Meeting ID: 910 5901 4130

Passcode: 241622

• Appendix A
• Appendix B
• Appendix C
• Appendix D
• Appendix Di
• Appendix Dii
• Appendix E
• Appendix F

Oakham Town Council, Planning and Parks Committee, 22nd October 2014, Agenda

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk

A MEETING OF
OAKHAM TOWN COUNCIL’S
PLANNING AND PARKS COMMITTEE

7.00PM WEDNESDAY OCTOBER 22ND 2014
AT THE OFFICES OF OAKHAM TOWN COUNCIL
VICTORIA HALL, 39, HIGH STREET, OAKHAM

Members of the public attending this meeting are advised that it
may be filmed, photographed and recorded

AGENDA
1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve apologies for absence

2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of Members’
Interests

3. MINUTES (Appendix A)
To confirm the minutes of the meeting of the Planning and Parks Committee held on
Wednesday 23rd July 2014

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8

5. MEMBER’S REPORTS
To receive reports from members relating to the work of the Committee
(Members intending to give a report should inform the Clerk before the meeting)

6. CLERK’S REPORT – For information only
To receive a report from the Clerk

7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid
down in Standing Order 1(d) – 1(i)

8. REPORT FROM THE PROMOTION WORKING GROUP (Appendix B)
To consider a report from the Working Group and to make any decisions as appropriate

9. BUDGET 2015 – 2016 (Appendix C)
To discuss the Committee’s budgetary requirements for 2015 - 2016

10. FITNESS CENTRE AT 2 PRINCESS AVENUE (Appendix D)
To consider a report and to make decisions as required

11. SKATEPARK (Appendix E)
To consider a report on the facility and to make any decisions as appropriate

12. PRIORITISATION OF WORKS (Appendix F)
To consider two documents from Rutland County Council relating to possible works at:
(i) The junction of Burley Road and Woodland View
(ii) Woodland View
and to agree on a response to Rutland County Council

13. CHRISTMAS LIGHTING (Appendix G)
To decide whether to agree to additional expenditure within the budget for a “switch on” of the
Town’s Christmas illuminations.

14. ALLOTMENTS LEASE (Appendix H)
To consider a report and to decide on the terms of a new Lease for Oakham Home Gardens and
Allotment Society

15. FILMING EQUIPMENT FOR COUNCIL CHAMBER (Appendix I)
To delegate authority to the Clerk to spend £850 + VAT for the installation of filming and
recording equipment in the Council Chamber as per the quotation received

Oakham Town Council, Wednesday 8th October 2014, Agenda

Oakham Town Council
Victoria Hall,
39 High Street,
Oakham,
Rutland,
LE15 6AH

Telephone: 01572 723627

e-mail: enquiries@oakhamtowncouncil.gov.uk

A MEETING OF OAKHAM TOWN COUNCIL

WEDNESDAY 8TH OCTOBER 2014 AT 7.00 PM

AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM

AGENDA

1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests

3. MINUTES (Appendix A)
To confirm the minutes of the Meeting of Oakham Town Council held on Wednesday
10th September 2014

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 9
(Members note that 72 hours notice is now required)

5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)

6. CLERK’S REPORT – For information only
To receive a report from the Clerk

7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)

8. SCHEME OF DELEGATION (Appendix B)
To decide whether to approve a permanent scheme of delegation

9. INTERNAL AUDITORS REPORT (Appendix C)
To consider a report from the Internal Auditor and to make any decisions as
appropriate

10. AUTHORISATION OF PAYMENT EXCEEDING £5000
To authorise payment of £5800 + VAT ( a total of £6960), as per Financial Regulation
4.1 to Plantscape for the maintenance of floral displays

11. CO-OPTION OF A NEW MEMBER TO THE OAKHAM SOUTH WEST
WARD

To agree on arrangements to co-opt a new member of the Council to the Oakham
South West Ward. To include

(i) Appointment of interviewing panel
(ii) Closing date for written applications
(iii) Whether an advertisement should be placed in the local press
(iv) Any other matters

12. AMENDMENTS TO STANDING ORDERS (Appendix D)
To consider a number of proposed amendments and to make any decisions as
appropriate

13. DRAFT PROTOCOL FOR THE RECORDING OF MEETINGS (Appendix E)
To consider a draft protocol and to make any decisions as appropriate

14. REQUESTS FOR INFORMATION (Appendix F)
To decide whether all requests for information held by the Council should be
submitted in writing

15. REPRESENTATIVES (Appendix G)
(a) To appoint members to the following outside bodies:
(i) Oakham Festival Committee (1 member)
(ii) Oakham in Bloom (1 member)
(iii) Rutland Access Group (1 member)
(b) (i) To appoint a member as the Council’s publicity officer
(ii) To appoint a member to the Finance Working Group

16. BUDGET 2015 – 2016 (Appendix H)
To discuss the Council’s budget for 2015 – 2016

17. NEW FURNITURE FOR COUNCIL CHAMBER (Appendix I)
To consider quotations received and to make any decisions as appropriate

18. FILMING AND RECORDING EQUIPMENT FOR COUNCIL CHAMBER
(Appendix J)
To consider a quotation received and to decide whether to authorise expenditure

19. REQUEST TO USE CUTTS CLOSE (Appendix K)
To consider a request from the Cottesmore Hunt to use Cutts Close for its Boxing Day
meet and to decide whether to approve the request.

20. SCHEDULE OF PAYMENTS (Appendix L)
To decide whether to approve the Schedule of Payments for the period
September 1st 2014 – September 30th 2014

21. STATEMENT OF ACCOUNTS (Appendix M)
To decide whether to approve the Statement of Accounts to September 30th 2014

Richard White
Clerk to the Council
2nd October 2014

Oakham Town Council Planning Sub - Committee, Agenda, 25th June 2014

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk


A MEETING OF
OAKHAM TOWN COUNCIL’S
PLANNING SUB - COMMITTEE
6.00PM WEDNESDAY JUNE 25TH
2014
VICTORIA HALL, 39, HIGH STREET, OAKHAM

AGENDA

1. ELECTION OF CHAIRMAN
 To elect a Chairman of the Sub – Committee for the remainder of the municipal year

2. APOLOGIES FOR ABSENCE
 (i) To receive apologies for absence
 (ii) To decide whether to approve apologies for absence

3. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda

4. DEPUTATIONS BY THE PUBLIC
 Members of the Public are invited to address the meeting in accordance with procedures laid
 down in Standing Order 1(d) – 1(i)

5. TERMS OF REFERENCE (Appendix A)
To agree on the Sub – Committee’s Terms of Reference to be submitted to the Council for
approval




Richard White
 Clerk to the Council
19th
 June 2014

Distribution
Members of the Planning sub – committee
Other members – For information 

Oakham Town Council, Planning and Parks Committee, Agenda, 25th September 2013

If my trial ends in time I am looking forward to being able to return to reporting Oakham Town Council
meetings.

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627

e-mail: enquiries@oakhamtowncouncil.gov.uk

A MEETING OF
OAKHAM TOWN COUNCIL’S
PLANNING AND PARKS COMMITTEE

7.00PM WEDNESDAY SEPTEMBER 25TH 2013

VICTORIA HALL, 39, HIGH STREET, OAKHAM

AGENDA

1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve apologies for absence

2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of Members’
Interests

3. MINUTES (Appendix A)
To confirm the minutes of the meeting of the Planning and Parks Committee held on
Wednesday July 24th 2013

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8

5. MEMBER’S REPORTS
To receive reports from members relating to the work of the Committee
(Members intending to give a report should inform the Clerk before the meeting)

6. CLERK’S REPORT – For information only
To receive a report from the Clerk

7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid
down in Standing Order 1(d) – 1(i)

8. CHRISTMAS TREE (Appendix B)
To decide whether to agree to a request from the Rotary Club of Rutland for a contribution
towards the purchase of a Christmas Tree

9. HOME TO SCHOOL TRANSPORT (Appendix C)
To consider a letter from Rutland County Council and to agree on any comments to be made
regarding the consultation

10. CASTLE AGREEMENT (Appendix D)
Members to consider recommendations regarding the draft agreement from the Working Group
and to make any decisions as appropriate

11. BUDGET 2014-2015 (Appendix E)
To discuss and make any decisions as appropriate regarding the Committees budget
requirements for 2014 – 2015 to be recommended to the Council

12. PLANNING APPLICATIONS
To consider the following applications received to date and to make recommendations
or observations thereon to Rutland County Council:

(i) 2013/0747/FUL Mrs June Sharpe
Alterations to refurbish ground floor retail unit and removal of chimney stack to rear
elevation. Creation of 2 No. self contained flats from existing first and second floor
residential accommodation
Rutland Kebab House, 2C Mill Street

Richard White
Clerk to the Council
September 19th 2013

Oakham Town Council, meeting 11th September 2013, Agenda, Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH

Late Start so councillors who wish to attend the Beating Retreat on the Market Place can.

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk

A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 11th SEPTEMBER 2013 AT 7.30 PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM

AGENDA

1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda

(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests

3. MINUTES (Appendix A)
To confirm the minutes of the Meeting of Oakham Town Council held on Wednesday
7th August 2013

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)

5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)

6. CLERK’S REPORT – For information only
To receive a report from the Clerk

7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)

8. INTERNAL AUDITOR’S REPORT (Appendix B)
To consider the report

9. EVENT AT KENDREW BARRACKS JUNE 2014 (Appendix C)
To consider a report from the Chairman and to make any decisions as required10.

THIS IS THE EVENT ARTS FOR RUTLAND MINUTES SAID
THEY WOULD LIE ABOUT FIGURES IN THEIR GRANT APPLICATION
TO THE ARTS COUNCIL. I WONDER IF THEY HAVE PRODUCED INFLATED
FIGURES FOR THE TOWN COUNCIL TO CONSIDER

THE TOWN COUNCIL SHOULD NOT FUND THIS EVENT AS IT IS NOT
WITHIN THE PARISH.

STREET NAMES (Appendix D)
To agree on three names for streets to be put forward for consideration at the Bellway
Homes development off Huntsman’s Drive

THE REPORT SUGGEST NAMES OF FLOWERS A PLEASANT REMINDER
OF HOW GREEN OAKHAM'S LAST GREEN OPEN SPACE WAS

11. WILLOW CRESCENT PLAY AREA (Appendix E)
To consider a report from the Working Group and to make decisions as appropriate


12. OAKHAM CASTLE PARTNERSHIP DRAFT AGREEMENT(Appendix F)
To review the draft agreement, agree on any changes necessary and to approve its
signing at the appropriate time

13. TOILET CLEANING CONTRACT (Appendix G)
To consider tenders received and to award the contract


14. BUDGET 2014 – 2015 (Appendix H)
To discuss a first draft budget and report by the Finance Working Group

15. SCHEDULE OF PAYMENTS (Appendix I)
To decide whether to approve the Schedule of Payments for the period
August 1st 2013 – August 31st 2013

16. STATEMENT OF ACCOUNTS (Appendix J)
To decide whether to approve the Statement of Accounts to August 31st 2013

17. EXEMPT ITEM
To decide whether to exclude the Press and Public under the Public Bodies
(Admission to Meetings) Act 1960 during consideration of Item 18 on the agenda due
to the confidential nature of the matters to be discussed

18. CO-OPTION (Appendices K(i), K(ii) and K(iii) – Application letters from
candidates for the co-option)

To decide on the co-option of two new members to the Council.
(i) One member for the Oakham North East Ward
(ii) One member for the Oakham North West Ward.

NOT A VERY OPEN DEMOCRATIC PROCCESS 

Richard White
Clerk to the Council
5th September 2013

Oakham Town Council Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH, Agenda, 07/08/13

Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk

A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 7
TH AUGUST 2013 AT 7.00 PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM

AGENDA

1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda

(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests

3. MINUTES (Appendix A)
To confirm the minutes of the Meeting of Oakham Town Council held on Wednesday
10th July 2013

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)

5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)

6. CLERK’S REPORT – For information only
To receive a report from the Clerk

7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)

8. CO-OPTION (Appendix B)
To decide on all issues relating to the co-option of two new members to the Council
for the Oakham North East and Oakham North West wards.

9. SCHEME OF DELEGATION (Appendix C)
To consider a report and to decide on an appropriate scheme of delegation

10. AUDIT PLAN (Appendix D)
To decide whether to approve the Council’s Audit Plan for 2013 – 2014

11. PROMOTION WORKING GROUP (Appendix E)
To discuss the possibility of a Carol in the Castle Concert for the residents of Oakham
and to make any appropriate decisions.

12. SCHEDULE OF PAYMENTS (Appendix F)
To decide whether to approve the Schedule of Payments for the period
July 1st 2013 – July 31st 2013

13. STATEMENT OF ACCOUNTS (Appendix G)
To decide whether to approve the Statement of Accounts to July 31st 2013

14. PLANNING APPLICATIONS
To consider the following revised applications received and to make
recommendations or observations thereon to Rutland County Council:

(i) 2013/0598/FUL Hawksmead Ltd
Extension of time for planning application OUT/2003/1181/MS. Use of land
as B1, B2 and B8 employment development
Land West of Lands’ End Way

(ii) 2013/0600/FUL Ms Joanna Davis
Construction of two storey extension to the rear (north) elevation of the
dwellinghouse following part demolition of rear. Change of use of ground
floor to Chiropody practice (Class D1). Conversion of first floor into self
contained flat
73 South Street

(iii) 2013/0591/ADV JD Wetherspoon plc
New signage to include illuminated hanging sign and 4 No. other signs to front
elevation and 1 No. sign to side (west) elevation
Royal British Legion Club, 55 High Street

(iv) 2013/0624/ADV JD Wetherspoon plc
New signage to include illuminated hanging sign and 4 No. other signs to front
elevation and 1 No. sign to side (west) elevation
Royal British Legion Club, 55 High Street

(v) 2013/0601/FUL Corporate Architecture Ltd
Construction of a petrol filling station on vacant land off the A606 Oakham
Bypass
Proposed Petrol Filling Station, Hackamore Way, Barleythorpe

Richard White
Clerk to the Council
1st August 2013

Oakham Town Council, Annual Meeting, Agenda, Election of Mayor

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk

THE ANNUAL MEETING OF
OAKHAM TOWN COUNCIL

WEDNESDAY 8TH MAY 2013 AT 7.00PM

AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM

AGENDA

1. ELECTION OF CHAIRMAN
To elect a Chairman of the Council, who shall also be the Mayor of Oakham, for the
forthcoming municipal year

(A very strange election procedure one person is nominated and the members vote to accept or disapprove that members nomination, if a second person wants to stand for the role it's tough if the first nomination is approved, So I am not sure this procedure can be described as an election. I am sure an election would normal have more than on candidate to chose from.) 

2. DECLARATION OF ACCEPTANCE OF OFFICE
To receive the Declaration of Acceptance of Office for the Chairman

3. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

4. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests

5. ELECTION OF VICE CHAIRMAN
To elect a Vice Chairman of the Council, who shall also be the Deputy Mayor of
Oakham, for the forthcoming municipal year

6. MINUTES (Appendix A)
To confirm the minutes of the extra meeting of Oakham Town Council held on
Wednesday 24th April 2013

7. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)

8. MEMBER’S REPORTS
To receive reports from Members who have attended meetings on behalf of Oakham
Town Council
(Members intending to report should inform the Clerk prior to the meeting)

9. CLERK’S REPORT – For information only
To receive a report from the Clerk

10. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)

11. APPOINTMENT OF STANDING COMMITTEES (Appendix B)
(i) To appoint standing committees for 2013 – 2014.
(ii) To appoint members to such committees
(iii) To agree the duly appointed committees’ terms of reference

12. TREE WARDEN
To appoint a Tree Warden for Oakham

13. COUNCILLOR RESPONSIBLE FOR COMMUNICATION
To appoint a Councillor to the above role.

14. REPRESENTATION ON OTHER ORGANISATIONS (Appendix C)
To review the representation on, or work with, other organisations and to make any
appropriate decisions

15. SCHEDULE OF MEETINGS (Appendix D)
To approve the Schedule of Meetings for the 2013 – 2014 municipal year

16. APPOINTMENT OF INTERNAL AUDITOR
To appoint an Internal Auditor for the 2013 – 2014 Financial Year

17. APPOINTMENT OF WORKING GROUPS (Appendix E)
To decide whether to re-appoint the following Working Groups and to appoint
members to them:
(i) Policies and Procedures
(ii) Promotion
(iii) Finance

18. INTERNAL AUDITOR’S REPORT (Appendix F)
To consider the report of the Internal Auditor from a visit made on Monday April 29th
2013

19. BANK SIGNATORIES
To authorise signatories to the following accounts:
(i) The Council’s Current Account
(ii) The Mayor’s Charity Account

20. STATEMENT OF ACCOUNTS 2012 - 2013 (Appendix G)
To consider and to decide whether to approve the Statement of Accounts for
2012 – 2013 as detailed in Section 1 of the Annual Return


21. ANNUAL GOVERNANCE STATEMENT 2012 - 2013 (Appendix H)
To consider and to decide whether to approve the Annual Governance Statement for
2012 – 2013 as detailed in Section 2 of the Annual Return
Richard White
Clerk to the Council

2nd May 2013

Oakham Town Council, Planning and Parks Committee, Agenda, 27th March 3013

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH

Telephone: 01572 723627

e-mail: enquiries@oakhamtowncouncil.gov.uk


A MEETING OF
OAKHAM TOWN COUNCIL’S
PLANNING AND PARKS COMMITTEE
7.00PM WEDNESDAY MARCH 27TH 2013
VICTORIA HALL, 39, HIGH STREET, OAKHAM

AGENDA
1. APOLOGIES - Standing Order 1(u)

(i) To receive apologies for absence
(ii) To decide whether to approve apologies for absence

2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of Members’
Interests

3. MINUTES (Appendix A)
To confirm the minutes of the meeting of the Planning and Parks Committee held on
Wednesday February 27th 2013

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8

5. MEMBER’S REPORTS
To receive reports from members relating to the work of the Committee
(Members intending to give a report should inform the Clerk before the meeting)

6. CLERK’S REPORT – For information only
To receive a report from the Clerk

7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid
down in Standing Order 1(d) – 1(i)

8. LICENCE FOR PLANTING SCHEME (Appendix B)
To decide whether to act as the Licence holder for the proposed scheme

9. GAOL STREET MURALS (Appendix C)
To consider a report and to appoint a member to the Committee

10. PARKING REVIEW (Appendix D)
To consider a list of proposed on street parking restrictions and to agree on any comments to be
made to Rutland County Council

11. PLANNING APPLICATIONS
To consider the following applications received to date and to make recommendations
or observations thereon to Rutland County Council:

(i) APP/2013/0096/NT (FUL) Bellway Homes East Midlands
To construct 18 No. Car Parking Spaces in a parking court to be accessed from
Barleythorpe Road for use by residences in Barleythorpe Road
Former Park School Land off Barleythorpe Road

(ii) APP/2013/0178/NH (FUL) JD Wetherspoon plc
Proposed change of use from social club (sui generis) to a public house (Use Class A4)
including the addition of a new rear extension, new boundary wall, the creation of an
external seating area (beer garden), minor alterations and other associated wotks
55 High Street

(iii) APP/2013/0179/NH (LBA) JD Wetherspoon plc
Proposed change of use from social club (sui generis) to a public house (Use Class A4)
including the addition of a new rear extension, new boundary wall, the creation of an
external seating area (beer garden), minor alterations and other associated wotks
55 High Street

(iv) APP/2013/0140/EZE (HSE) Mr Peter Martin
Construction of a single storey extension to the rear of the dwellinghouse and
conversion of part of the existing garage to utility room. Proposed new vehicular access.
1 Cricket lawns
(v) APP/2013/0157/FBM (HSE) Mr and Mrs Bones
Construction of a rear single storey extension to the west elevation of the dwellinghouse
2 Schofield Road

(vi) APP/2013/0119/FBM (HSE) Mr Christopher Foers
Construction of a first floor extension to the west elevation of the dwellinghouse.
Installation of folding double glazed doors in existing opening to the rear elevation of
the dwellinghouse
Longview, 2a Mendip Road

(vii) APP/2013/0192/NH (MAJR) Rutland County Council
Proposed demolition of identified buildings. Change of use of land and buildings from
former Prison (Sui Generis Use) to B1 (Business), B2 (General Industry including
manufacturing), B8 (Storage and Distribution), D1 (Non residential Education and
Training Centres), D2 (Assembly, Leisure and Community use) and part outline for
Winter Storage Depot (Sui Generis i.e. no defined use Class) and B1, B2 and B8 uses
identified development zones within the site
HM Prison Ashwell


(viii) APP/2013/0176/APB (ADV) Lloyds Banking Group
Erection of 2 No. internally illuminated fascia signs, 1 No. internally illuminated
projector, 4 No. internally illuminated heritage window light strips, 1 No. internally
illuminated square brand logo, 1 no. internally non illuminated vinyl, I No. externally
non illuminated aluminium name plate, 1 No. externally non illuminated vinyl overlay,
1 no. non illuminated atm backing panel (internally applied) and 1 No. internally
illuminated acrylic atm collar and 1 no. internally illuminated projector
Lloyds TSB Bank Plc 43 High Street

(ix) APP/2013/0145/APB Miss Helen Robinson
Fell 1 No. Evergreen tree
11a Melton Road

(x) APP/2013/0141/APB Mr Peter Martin
Fell 1 no. Conifer tree
1 Cricket Lawns

Richard White
Clerk to the Council
21st March 2013

Planning and Parks Meeting, Agenda, Oakham Town Council, February 27th 2013

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627      
e-mail: enquiries@oakhamtowncouncil.gov.uk


A MEETING OF
OAKHAM TOWN COUNCIL’S
PLANNING AND PARKS COMMITTEE
7.00PM WEDNESDAY FEBRUARY 27TH
2013

VICTORIA HALL, 39, HIGH STREET, OAKHAM

AGENDA

1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve apologies for absence

2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of Members’
Interests

3. MINUTES  (Appendix A)
To confirm the minutes of the meeting of the Planning and Parks Committee held on
Wednesday January 30th 2013

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8

5. MEMBER’S REPORTS
To receive reports from members relating to the work of the Committee
(Members intending to give a report should inform the Clerk before the meeting)

6. CLERK’S REPORT – For information only
To receive a report from the Clerk

7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with procedures laid
down in Standing Order 1(d) – 1(i)

8. FENCING AT 2 PRINCESS AVENUE (Appendix B)
To decide on the style of fencing to replace the existing

9. RUTLAND EMPLOYMENT LAND ASSESSMENT REVIEW (Appendix C)
To decide on any comments to be made to consultants acting on behalf of Rutland County
Council

10 PLANNING APPLICATIONS
To consider the following applications received to date and to make recommendations
or observations thereon to Rutland County Council:

(i) APP/2013/0085/FBM (HSE) Mr and Mrs Colin McDavid
Construction of an extension to detached garage
Catmose Lodge Uppingham Road

(ii) APP/2013/0032/APB (MAJR) Me Annika Hedrich-Wiggans (Oakham School)
Construction of two storey sports pavilion and clubroom
Oakham School Playing Fields Kilburn Road

(iii) APP/2012/0953/NT (FUL) RPC Containers
Construction of 8 off storage silos for plastic polymer granules
RPC Containers Ltd Schofield Road

(iv) APP/2013/0104/NT (LBA) Mr Peter Jones
Internal alterations
Cromwell House 76 High Street

(v) APP/2013/0110/EZE (HSE) Mr and Mrs Derry
Construction of a two storey side extension to the west elevation of the dwellinghouse
following demolition of existing garage
25 Harrington Way

(vi) APP/2013/0090/NT (FUL) Leicestershire Police
Construction of an extension and internal alterations
Oakham Police Station 15 – 17 Station Road

(vii) APP/2013/0097/NT (MAJR) Bellway Homes East Midlands
Construction of 61 No. dwellings, garages and parking together with associated roads
and sewers, public open space and balancing lagoon following demolition of existing
buildings on site

Land off Huntsman’s Drive
(viii) APP/2013/0126/APB (FUL) Everards Brewery
Single storey extension including new rear entrance, interior refurbishment, including
relocation of bar servery and installation of glasswash area
The Wheatsheaf 2-4 Northgate


    Richard White

   Clerk to the Council

21st February 2013

Oakham Town Council, Agenda, Meeting February 13th 2013

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
    
e-mail: enquiries@oakhamtowncouncil.gov.uk

A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 13TH

FEBRUARY 2013 AT 6.30 PM

AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM

AGENDA

1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda

(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests

3. MINUTES      (Appendix A)
To confirm the minutes of the Meeting of Oakham Town Council held on Wednesday
16th January 2013

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)

5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)

6. CLERK’S REPORT – For information only
To receive a report from the Clerk

7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)

8. REQUESTS TO USE CUTTS CLOSE
To consider requests to use Cutts Close from
(i) Transitions Rutland (Appendix B)
(ii) Hollands Fun Fair (Appendix C)

9. LEASE OF LAND OFF OF BARLEYTHORPE ROAD (Appendix D)
To delegate authority to the Clerk, Cllr Alf Dewis and Cllr Adam Lowe to further
investigate the issue and report back to Council in due course

10. INTERNAL AUDIT (Appendix E)
To consider a report from the Council’s Internal Auditor and to make any decisions as
appropriate

11. RUTLAND ACCESS GROUP REPORT (Appendix F)
To consider recommendations from members relating to the above and to make any
decisions as appropriate

12. SCHEDULE OF PAYMENTS  (Appendix G)
To decide whether to approve the Schedule of Payments for the period
2nd January 2013 – 31st January 2013

13. STATEMENT OF ACCOUNTS  (Appendix H)
To decide whether to approve the Statement of Accounts to 31st
January 2013

14. EXEMPT ITEM
To decide whether to exclude the Press and Public under Section 2 of the Public
Bodies (Admissions to Meetings) Act 1960 during consideration of Item 15 on the
agenda due to the  commercial sensitivity of the matters to be discussed

15. INSURANCE PROVISION (Appendix I)
To decide on the Council’s insurance provider from April 1st 2013

Richard White
Clerk to the Council
7th February 2013

Oakham Town Council Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH, Agenda, 16th Jan 2013

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627

e-mail: enquiries@oakhamtowncouncil.gov.uk

A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 16TH JANUARY 2013 AT 7.00PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM

AGENDA

1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests

3. MINUTES (Appendix A)
To confirm the minutes of the Meeting of Oakham Town Council held on Wednesday
12th December 2012

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)

5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)

6. CLERK’S REPORT – For information only
To receive a report from the Clerk

7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)

8. RECOMMENDATIONS FROM THE FINANCE WORKING GROUP
To consider recommendations from the Finance Working Group relating to:
(i) Charges for the hire of Council owned Parks (Appendix B)
(ii) The Council’s Investment Strategy and Financial Risk Assessment
(Appendix C)

9. BUDGET 2013 - 2014 (Appendix D)
To further consider the matter and to make decisions as appropriate

10. RUTLAND ACCESS GROUP (Appendix E)
To consider a report on the Oakham Access Awareness Day and to make any
decisions as appropriate

11. BUS STOP ENHANCEMENTS 2013 (Appendix F)
To consider a letter from Rutland County Council and to make decisions as
appropriate

12. PROPOSAL TO RELOCATE ONE “OAKHAM” TOWN SIGN (Appendix G)
To consider a letter received from a member of the public and to make any
appropriate decisions

13. SCHEDULE OF PAYMENTS (Appendix H)
To decide whether to approve the Schedule of Payments for the period
1st December 2012 – 2nd January 2013

14. STATEMENT OF ACCOUNTS (Appendix I)
To decide whether to approve the Statement of Accounts to 2nd January 2013

Richard White
Clerk to the Council
10th January 2013

Oakham Town Council Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH, Agenda, 12th December 2012

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627    
e-mail: enquiries@oakhamtowncouncil.gov.uk

A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 12TH DECEMBER 2012 AT 7.00PM

AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM

AGENDA

1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests

3. MINUTES      (Appendix A)
To confirm the minutes of the Meeting of Oakham Town Council held on Wednesday
14th November 2012

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)

5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)

6. CLERK’S REPORT – For information only
To receive a report from the Clerk

7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)

8. BUDGET 2013 - 2014 (Appendix B)
To further consider the matter and to make decisions as appropriate

9. SYSTEMS OF INTERNAL CONTROL (Appendix C)
To review the Council’s Systems of Internal Control and to agree on any changes
required

10. GRANTS POLICY AND APPLICATION FORM (Appendix D)
To consider the Council’s Grant Policy Document and Application Form for
2013 – 2014, to agree on any changes and to approve the policy

11. SCHEDULE OF PAYMENTS  (Appendix E)
To decide whether to approve the Schedule of Payments for the period
1st November 2012 – 30th November 2012

12. STATEMENT OF ACCOUNTS  (Appendix F)
To decide whether to approve the Statement of Accounts to 30th
November 2012

Oakham Town Council Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH Telephone: 01572 723627 e-mail: enquiries@oakhamtowncouncil.gov.uk Meeting Agenda

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk

A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 10TH OCTOBER 2012 AT 7.00PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM

AGENDA

1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST
Members are asked to declare, if required:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda

(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests

3. MINUTES (Appendix A)
To confirm the minutes of the Meeting of Oakham Town Council held on Wednesday
8th August 2012

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)

5. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)
6. CLERK’S REPORT – For information only
To receive a report from the Clerk

7. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)

8. CASTLE RESTORATION PROJECT
To agree to support Rutland County Council in their bid for funding to restore
Oakham Castle
9. REPORT FROM INTERNAL AUDITOR (Appendix B)
To consider the report and to implement any recommendations contained therein

10. OAKHAM TOWN PARTNERSHIP
To appoint a representative to the Oakham Town Partnership following the
resignation of Cllr Mrs Jayne Woodcock as one of the Council’s appointed
representatives

11. FINANCE WORKING GROUP
To agree to expand the Finance Working Group’s terms of reference to incorporate
the consideration of all financial matters relating to the Council including the annual
review of the Financial Regulations.

12. RISK ASSESSMENTS (Appendix C)
To review and approve the Council’s Risk Assessment documentation.

13. SAINSBURYS PLANNING APPLICATION
To discuss the planning application

14. SCHEDULE OF PAYMENTS (Appendix D)
To decide whether to approve the Schedule of Payments for the period
1st September 2012 – 30th September 2012

15. STATEMENT OF ACCOUNTS (Appendix E)
To decide whether to approve the Statement of Accounts to 30th September 2012

16. BUDGET 2013 – 2014 (Appendix F)
To consider a first draft budget for 2013 – 2014 and to make any decisions as
appropriate

17. ELECTRIC CAR CHARGING POINT (Appendix G)
To decide whether to fund the installation of an electric car charging point in the
Church Street Car Park

18. SUSPENSION OF STANDING ORDER 11
To decide whether to suspend Standing Order 11 in order that Item 20 on the Agenda
can be considered

19. EXEMPT ITEM
To decide whether to exclude the Public and Press under Section 2 of the Public
Bodies (Admissions to Meetings) Act 1960 during consideration of Item 20 on the
Agenda due to the sensitive nature of the matters to be discussed

20. RUTLAND HOUSE COMMUNITY TRUST LTD (Appendix H)
To consider matters relating to the Trust and to make any decisions as appropriate.

Richard White
Clerk to the Council

4th October 2012

A meeting of Oakham Town Council Wednesday 12th September 2012 Agenda

Oakham Town Council
Victoria Hall, 39 High Street, Oakham, Rutland, LE15 6AH
Telephone: 01572 723627
e-mail: enquiries@oakhamtowncouncil.gov.uk

A MEETING OF
OAKHAM TOWN COUNCIL
WEDNESDAY 12TH SEPTEMBER 2012 AT 7.30PM
AT THE OFFICES OF OAKHAM TOWN COUNCIL,
VICTORIA HALL, 39 HIGH STREET, OAKHAM

AGENDA

1. APOLOGIES - Standing Order 1(u)
(i) To receive apologies for absence
(ii) To decide whether to approve absences

2. DECLARATIONS OF INTEREST

Members are asked to declare:
(i) Any Disclosable Pecuniary Interest they may have in respect to items on the
agenda
(ii) Any other interest they may have in respect to items on the agenda
Members are also reminded to inform the Clerk of any changes in their Register of
Members’ Interests

3. MINUTES (Appendix A)
To confirm the minutes of the Meeting of Oakham Town Council held on Wednesday
8th August 2012

4. COUNCILLOR’S QUESTIONS
To answer questions previously notified to the Clerk under Standing Order 8
(Members note that 72 hours notice is now required)

5. ITEMS OUTSTANDING FROM PREVIOUS MEETINGS
To consider items outstanding from previous meetings

6. CHAIRMAN AND MEMBER’S REPORTS
To receive a report from the Chairman on functions attended and to receive reports
from Members who have attended meetings on behalf of Oakham Town Council
(Members intending to report should inform the Clerk prior to the meeting)

7. CLERK’S REPORT – For information only
To receive a report from the Clerk

8. DEPUTATIONS BY THE PUBLIC
Members of the Public are invited to address the meeting in accordance with
procedures laid down in Standing Orders 1(d) – 1(i)

9. FREEDOM OF ENTRY TO OAKHAM - ST GEORGES BARRACKS
(Appendix B)

To discuss and make appropriate decisions relating to the matter
(i) To consider a report and to decide whether to approve the following
resolution:
“In due consideration of the long standing association of over 70 years
between the military base at North Luffenham and the Town of Oakham
and the service that members of the armed forces located at that base have
performed both for their country and the Town of Oakham that Oakham
Town Council is both pleased and proud to grant the honour of Freedom of
Entry to the Town to St. George’s Barracks”.
(ii) To allow the Working Group to continue to make arrangements for the event

10. TOWN CAROL SERVICE 2012 – Cllr Alf Dewis (Appendix C)
To receive an update from the Chairman

I am looking forward to see what Cllr Dewis has to say about this, in the past this has not been 
an agenda item and often used by Mayors like Cllr Joyce Lucas to hold a private booze fuelled 
party paid for by the tax payer.

11. CIVIC RECEPTION 2012– Cllr Alf Dewis (Appendix D)
To receive a report from the Chairman

I find the next item interesting the mob at Oakham Town Council will often publicly say I am wrong when I point out issues and they attempt to implement changes as if it was due to their own findings.

The Finances at Oakham Town Council have been a issue for a long time. Recently this was exposed by the Clerks terrible presentation of the accounts and the issue of the withdrawal of accounts because of his failure to disclose council reserves. Instead of setting up a working group the Council needs to recognise it over pays the Clerk to produce accounts he is not qualified to produce.

12. RECOMMENDATIONS FROM THE POLICIES AND PROCEDURES
WORKING GROUP
(i) To agree the formation of a new Finance Working Group and to agree on its
membership and terms of reference. (Appendix E)
(ii) To approve the Financial Reserves Policy (Appendix F)


iii) To approve the revised Disciplinary and Grievance Procedures (Appendix G)

The Disciplinary and Grievance Procedures is what Inspector Mystry wrongly refers to 
when dealing with the grant application placed before the council by Cllr John  Nowell
the council has no powers to discipline a councillor.

13. SCHEDULE OF PAYMENTS (Appendix H)
To decide whether to approve the Schedule of Payments for the period
1st August 2012 – 31st August 2012

14. STATEMENT OF ACCOUNTS (Appendix I)
To decide whether to approve the Statement of Accounts to 31st August 2012

It is no surprise the following items will be exempt. I would like to think Oakham Town
Council will raise the rent to a market value for the bowls club. I am sure it won't.
The club like the tennis club pays the public peanuts for  a valuable asset. Each year
we are told by the clerk the council hands are tied by the terms of the lease. Nowe is the chance
to change this.

Of course they won't because the chairman of the club is a close friend of many members of the council.

He is also a former Mayor and Conservative County Councillor.

15. EXEMPT ITEMS
To decide whether to exclude the Public and Press under Section 2 of the Public
Bodies (Admissions to Meetings) Act 1960 during consideration of Items 16 and 17
on the Agenda due to the sensitive nature of the matters to be discussed

16. OAKHAM LAWN TENNIS CLUB (Appendix J)
To consider a request from the Club to extend its lease and to make any decisions as
appropriate

17. RUTLAND HOUSE COMMUNITY TRUST Ltd. (Appendix K)
To consider a request from the Trust relating to changes in its lease with Oakham
Town Council and to make any decisions as appropriate
Richard White
Clerk to the Council
6th September 2012